Duluth Area Family YMCA
2025-26 Office Coordinator NY (Brooklyn)
Duluth Area Family YMCA, New York, New York, us, 10261
Overview
Office Coordinator position at Achievement First. Schedule: ~ 7:30-3:30pm (Full time, 40 hours/week). Hourly rate: ~ $20-25. School Year: 25-26. Start Date: Immediate. School: Multiple Sites. This role is the face of the Achievement First campus and a key member of the school's operations team. About Achievement First: Change requires change agents. Across our growing network of high-performing public charter schools, our students in historically underserved communities enter our doors looking for a great education. We are looking for you. We are a network of innovators, of dedicated educators committed to pursuing excellence for ourselves and our students, of content nerds with a deep knowledge and love of subject matter, and of advocates with an unwavering commitment to inspiring all students to reach the high expectations that help them succeed. Responsibilities
Front-Office Management: Welcome visitors; serve as gatekeeper to address questions and minimize interruptions of the school admin team Answer phones, redirect inquiries as appropriate and relay messages to staff in a timely manner Receive and distribute mail and shipments Maintain a clean and organized office environment; maintain complete sets of commonly used forms for staff and families Student Information, Data, & Reporting: Use Achievement First's Student Information System (SIS) to reconcile student attendance daily Use the SIS to maintain and update all student contact/demographic information, as directed by the Student Services Manager Manage student issues, such as processing late arrivals and following-up with the families of absent students Assist student services manager and director of school operations with the administration and processing of regular student tests Produce accurate and timely student attendance, disciplinary, honor roll, and other reports for the school admin team Assist student services manager with compilation of data for various reports School Communications & Documents Archive: Produce letters, memos, and other notices Ensure that past memos, notices, and other school-specific documents are posted to the Shared Server Supplies and Equipment Maintenance: Fulfill staff supply requests Maintain office equipment (copiers operational and stocked with toner, paper, etc.) Conduct weekly supply inventory/equipment check and restocks as necessary: Handles packages and supports with stocking paper General Support: Assist the Director of School Operations in preparing the campus annually for start up/new school year launch Support the operations staff Assist the Director of School Operations with personnel and financial record keeping Assist the Student Services Manager with coordination of school events, test administration and processing, production and distribution of school memos, etc. Assist with filing of documents and records Skills and Characteristics: Belief in the Achievement First mission and educational model Excellent written and verbal communication skills Solid technical skills and experience with Microsoft Word, Excel, PowerPoint, Publisher and Google Suite Project management skills Strong communication and customer service skills Ability to adapt quickly and move urgently Detail-oriented and highly organized Highly motivated and capable of seeing projects through from beginning to end Ability to work autonomously as well as take direction as needed A cheerful and welcoming demeanor, customer service Maturity, humility, strong work ethic, sense of humor, and a "whatever it takes" disposition Educational Background and Work Experience: Bachelor\'s degree from an accredited 4-year institution or experience in office management/administrative role highly preferred Bilingual (Spanish/English) - Preferred Compensation & Benefits
Employees at Achievement First are provided with a competitive salary. Our salaries are set through a lens of equity, and based on an individual\'s skills, education, and years of experience relevant to the role. Office Coordinators\' hourly rates range from $20.00-$25.00, based on experience. As a regular full time employee of Achievement First, you will be eligible for benefits that include medical, dental, vision, and life insurance as well as a 403(b) retirement benefit package with match and paid Family Leave.
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Office Coordinator position at Achievement First. Schedule: ~ 7:30-3:30pm (Full time, 40 hours/week). Hourly rate: ~ $20-25. School Year: 25-26. Start Date: Immediate. School: Multiple Sites. This role is the face of the Achievement First campus and a key member of the school's operations team. About Achievement First: Change requires change agents. Across our growing network of high-performing public charter schools, our students in historically underserved communities enter our doors looking for a great education. We are looking for you. We are a network of innovators, of dedicated educators committed to pursuing excellence for ourselves and our students, of content nerds with a deep knowledge and love of subject matter, and of advocates with an unwavering commitment to inspiring all students to reach the high expectations that help them succeed. Responsibilities
Front-Office Management: Welcome visitors; serve as gatekeeper to address questions and minimize interruptions of the school admin team Answer phones, redirect inquiries as appropriate and relay messages to staff in a timely manner Receive and distribute mail and shipments Maintain a clean and organized office environment; maintain complete sets of commonly used forms for staff and families Student Information, Data, & Reporting: Use Achievement First's Student Information System (SIS) to reconcile student attendance daily Use the SIS to maintain and update all student contact/demographic information, as directed by the Student Services Manager Manage student issues, such as processing late arrivals and following-up with the families of absent students Assist student services manager and director of school operations with the administration and processing of regular student tests Produce accurate and timely student attendance, disciplinary, honor roll, and other reports for the school admin team Assist student services manager with compilation of data for various reports School Communications & Documents Archive: Produce letters, memos, and other notices Ensure that past memos, notices, and other school-specific documents are posted to the Shared Server Supplies and Equipment Maintenance: Fulfill staff supply requests Maintain office equipment (copiers operational and stocked with toner, paper, etc.) Conduct weekly supply inventory/equipment check and restocks as necessary: Handles packages and supports with stocking paper General Support: Assist the Director of School Operations in preparing the campus annually for start up/new school year launch Support the operations staff Assist the Director of School Operations with personnel and financial record keeping Assist the Student Services Manager with coordination of school events, test administration and processing, production and distribution of school memos, etc. Assist with filing of documents and records Skills and Characteristics: Belief in the Achievement First mission and educational model Excellent written and verbal communication skills Solid technical skills and experience with Microsoft Word, Excel, PowerPoint, Publisher and Google Suite Project management skills Strong communication and customer service skills Ability to adapt quickly and move urgently Detail-oriented and highly organized Highly motivated and capable of seeing projects through from beginning to end Ability to work autonomously as well as take direction as needed A cheerful and welcoming demeanor, customer service Maturity, humility, strong work ethic, sense of humor, and a "whatever it takes" disposition Educational Background and Work Experience: Bachelor\'s degree from an accredited 4-year institution or experience in office management/administrative role highly preferred Bilingual (Spanish/English) - Preferred Compensation & Benefits
Employees at Achievement First are provided with a competitive salary. Our salaries are set through a lens of equity, and based on an individual\'s skills, education, and years of experience relevant to the role. Office Coordinators\' hourly rates range from $20.00-$25.00, based on experience. As a regular full time employee of Achievement First, you will be eligible for benefits that include medical, dental, vision, and life insurance as well as a 403(b) retirement benefit package with match and paid Family Leave.
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