CATHEXIS
Overview
Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence. We are looking for a dynamic
Office Manager
to join our team. The Office Manager Lead will provide essential leadership and oversight for daily office operations supporting the
Office of the Under Secretary of Defense for Policy (OUSD(P)) . This role requires a proactive, highly organized, and resourceful individual who can ensure efficient management of administrative functions, coordinate records and correspondence, and oversee office security and access processes. The Office Manager Lead will support smooth day-to-day operations across senior-level offices, facilitating critical administrative processes and ensuring alignment with agency standards and procedures. This position is based onsite daily at one of several high-profile offices across the National Capital Region and is contingent on a government award. Base pay range
$120,000.00/yr - $150,000.00/yr Responsibilities
Manage and oversee all correspondence and records management tasks for the assigned office, including logging, reviewing, distributing, and monitoring all incoming/outgoing materials and FOIA requests via CATMS Supervise and coordinate daily office operations, serving as a liaison between contractor staff, government leadership, and support teams to maintain consistent and efficient support services Lead scheduling and calendar deconfliction, including daybook assembly, visitor coordination, and resolution of scheduling issues across senior-level offices Facilitate and oversee security-related processes, including building access, information system access, and Common Access Card (CAC) requests Ensure all office operations align with DoD protocols, administrative guidelines, and quality standards Provide direct supervision and coaching to contractor administrative support staff within the assigned portfolio; collaborate with the Program Manager to resolve operational challenges and maintain service continuity Oversee inventory management, office supply ordering, and physical space coordination, ensuring smooth day-to-day operations Support records compliance, disposition schedules, and coordination with the OUSD(P) Executive Secretariat on official records management requirements Requirements
Active DoD Top Secret (TS) clearance with SCI eligibility at time of application is required Bachelor’s degree from an accredited institution is required. In lieu of a bachelor’s degree, eight years of experience providing Executive Administrative Support to senior DoD, military, or federal executives may be substituted. Minimum of six years of experience providing Executive Administrative Support to senior leaders in the DoD, military, or federal government Minimum of 3 years of experience managing or leading administrative teams in a DoD or equivalent high-tempo, policy-oriented environment Minimum of 2 years of experience providing executive support within the Office of the Secretary of Defense (OSD) or a military service component is strongly preferred Demonstrated expertise with correspondence/task management systems such as CATMS, TMT, or ETMS2 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint Extensive experience with DoD scheduling, calendar management, and coordination of senior leader engagements Familiarity with DoD travel systems and regulations, including DTS, APACS, and Foreign Clearance Guide compliance Strong understanding of DoD security procedures, including clearance processing and physical access protocols Excellent organizational, communication, and interpersonal skills with the ability to work under pressure and manage shifting priorities Benefits
Performance Bonuses Medical Insurance Dental Insurance Vision Insurance 401(k) Plan (Traditional and ROTH) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off 11 Federal Holidays Parental Leave Commuter Benefits Short Term & Long Term Disability Training & Development Wellness Program Community Outreach Initiatives Equal Opportunity Employer:
CATHEXIS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the RecruitingTeam@cathexiscorp.com.
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Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence. We are looking for a dynamic
Office Manager
to join our team. The Office Manager Lead will provide essential leadership and oversight for daily office operations supporting the
Office of the Under Secretary of Defense for Policy (OUSD(P)) . This role requires a proactive, highly organized, and resourceful individual who can ensure efficient management of administrative functions, coordinate records and correspondence, and oversee office security and access processes. The Office Manager Lead will support smooth day-to-day operations across senior-level offices, facilitating critical administrative processes and ensuring alignment with agency standards and procedures. This position is based onsite daily at one of several high-profile offices across the National Capital Region and is contingent on a government award. Base pay range
$120,000.00/yr - $150,000.00/yr Responsibilities
Manage and oversee all correspondence and records management tasks for the assigned office, including logging, reviewing, distributing, and monitoring all incoming/outgoing materials and FOIA requests via CATMS Supervise and coordinate daily office operations, serving as a liaison between contractor staff, government leadership, and support teams to maintain consistent and efficient support services Lead scheduling and calendar deconfliction, including daybook assembly, visitor coordination, and resolution of scheduling issues across senior-level offices Facilitate and oversee security-related processes, including building access, information system access, and Common Access Card (CAC) requests Ensure all office operations align with DoD protocols, administrative guidelines, and quality standards Provide direct supervision and coaching to contractor administrative support staff within the assigned portfolio; collaborate with the Program Manager to resolve operational challenges and maintain service continuity Oversee inventory management, office supply ordering, and physical space coordination, ensuring smooth day-to-day operations Support records compliance, disposition schedules, and coordination with the OUSD(P) Executive Secretariat on official records management requirements Requirements
Active DoD Top Secret (TS) clearance with SCI eligibility at time of application is required Bachelor’s degree from an accredited institution is required. In lieu of a bachelor’s degree, eight years of experience providing Executive Administrative Support to senior DoD, military, or federal executives may be substituted. Minimum of six years of experience providing Executive Administrative Support to senior leaders in the DoD, military, or federal government Minimum of 3 years of experience managing or leading administrative teams in a DoD or equivalent high-tempo, policy-oriented environment Minimum of 2 years of experience providing executive support within the Office of the Secretary of Defense (OSD) or a military service component is strongly preferred Demonstrated expertise with correspondence/task management systems such as CATMS, TMT, or ETMS2 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint Extensive experience with DoD scheduling, calendar management, and coordination of senior leader engagements Familiarity with DoD travel systems and regulations, including DTS, APACS, and Foreign Clearance Guide compliance Strong understanding of DoD security procedures, including clearance processing and physical access protocols Excellent organizational, communication, and interpersonal skills with the ability to work under pressure and manage shifting priorities Benefits
Performance Bonuses Medical Insurance Dental Insurance Vision Insurance 401(k) Plan (Traditional and ROTH) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off 11 Federal Holidays Parental Leave Commuter Benefits Short Term & Long Term Disability Training & Development Wellness Program Community Outreach Initiatives Equal Opportunity Employer:
CATHEXIS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the RecruitingTeam@cathexiscorp.com.
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