Mass.gov
Overview
The Executive Office of Housing & Livable Communities is seeking an Accounting Supervisor/Accountant V in the Office of Administration & Finance. Agency mission:
The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents. Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities. Overview of role
The Accounting Supervisor provides support to the Rental Assistance Finance Manager in the financial management and compliance of its federal programs and initiatives. Primary tasks include the administration of fiscal grant management of federal and state programs, initiatives and fiscal monitoring of all federal programs and state programs. In addition, the Accounting Supervisor provides support to the Finance Manager in budgeting, accounting/reporting, maintenance of compliance and internal control standards of the division’s programs, acts as Massachusetts Management Accounting and Reporting System (MMARS) liaison with the Office for Administration and Finance (OAF), provides technical assistance to staff on MMARS-related issues, and conducts sub-grantee monitoring. The Accounting Supervisor oversees the management of EOHLC’s Voucher Management System and the financial application, Reconciler, that Rental Assistance uses to manage the advances made to our sub-recipients. The Accounting Supervisor works closely with the division’s program supervisors and assists them with contract preparation, submission and review. Duties and Responsibilities (not all inclusive)
Technical Assistance:
Provides technical assistance to assigned programs. Examples include federal programs such as Moving to Work (MTW), Family Unification Program (FUP), Veteran Affairs Supportive Housing (VASH), Five Year Mainstream (MS5), Emergency Housing Vouchers (EHV), Moderate Rehabilitation (MRB), Massachusetts Rental Voucher Program (MRVP), Alternative Housing Voucher Program (AHVP), Department of Mental Health Vouchers (DMH); provides general technical assistance to division staff on universal requisitions, travel reimbursements, and other general accounting procedures and policies. Review & Analysis:
Analyzes financial documents and reports to determine auditee risk status. Conducts on-site and desktop reviews of assigned grantees or supervises monitoring of sub-grantees. Recommends corrective actions and follows through until issues are resolved. Coordinates the annual monitoring process of assigned programs. Ensures sufficient funds are available in MMARS; assists program employees with contract preparation; reviews contracts and prepares payment documents for approval; resolves issues with sub-recipients and vendors. Evaluation:
Evaluates assigned grantees for financial compliance and ability to expend funds in a timely manner through review of quarterly reports, budget amendments, drawdown requests, Single Audit and close-out reports, etc. Issues letters of findings and recommendations where applicable and follows up. Processes payment vouchers. Supervision & Coverage:
The Accounting Supervisor has 2 direct reports and supervises the activities of the Section 8 special fee accountant consultant and coordinates the relationship with auditors. All staff receive and provide cross-training to gain knowledge of other division programs to provide coverage due to funding changes or vacancies. Support:
Supports the Finance Manager in establishing the division’s annual spending plan, maintains division budgets/amendments and the disbursement of funds in MMARS, TenMast, LOCCS and Reconcilier. Acts as liaison with OAF on error resolution and documentation. Assists with the Financial Data Schedule (FDS) Annual Reporting and provides CIW reports for the FDS; assists with SEFA reconciliation and maintains the Division’s Operating Statement. Provides support on issues related to the agency\'s annual Single Audit or program monitoring for all sub-recipients. Preferred qualifications
Knowledge of the Housing Choice Voucher (HCV) program/fiscal regulations, Federal Regulations, State Comptroller regulations (MMARS), and auditing. Ability to analyze complex budgets, administrative issues, and make recommendations regarding procedures. Excellent written and verbal skills. Customer service focused. Ability to handle multiple assignments and prioritize tasks. Five years’ experience with HCV programs preferred, specifically the financial management standards of federal programs. Strong knowledge of MMARS and federal cash management regulations. Budget preparation/analysis skills. Proficiency with Microsoft Office suite including Outlook, Excel, Access, Word, PowerPoint, etc. Comments
Please upload resume and cover letter. This position follows a hybrid model of in-office and work-from-home days as needed. Salary placement is determined by years of experience and education; education/licensure/certification will be verified. First consideration given to applicants who apply within the first 14 days. Minimum entrance requirements
Applicants must have at least five years of full-time (or equivalent) professional accounting or auditing experience, with at least three years in a supervisory/managerial capacity. Substitutions: I) Associate degree in accounting, business administration or business management may substitute for up to one year of required experience; II) Bachelor's degree in those fields may substitute for up to two years; III) Graduate degree may substitute for up to two years of required experience plus one year of required supervisory experience. Educational substitutions limited as described. Note: Educational substitutions are permitted for a maximum of one year of the required supervisory experience. Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards (no external links in the description). An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by applicable law. We encourage qualified individuals who believe they have the skills to thrive to apply.
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The Executive Office of Housing & Livable Communities is seeking an Accounting Supervisor/Accountant V in the Office of Administration & Finance. Agency mission:
The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents. Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities. Overview of role
The Accounting Supervisor provides support to the Rental Assistance Finance Manager in the financial management and compliance of its federal programs and initiatives. Primary tasks include the administration of fiscal grant management of federal and state programs, initiatives and fiscal monitoring of all federal programs and state programs. In addition, the Accounting Supervisor provides support to the Finance Manager in budgeting, accounting/reporting, maintenance of compliance and internal control standards of the division’s programs, acts as Massachusetts Management Accounting and Reporting System (MMARS) liaison with the Office for Administration and Finance (OAF), provides technical assistance to staff on MMARS-related issues, and conducts sub-grantee monitoring. The Accounting Supervisor oversees the management of EOHLC’s Voucher Management System and the financial application, Reconciler, that Rental Assistance uses to manage the advances made to our sub-recipients. The Accounting Supervisor works closely with the division’s program supervisors and assists them with contract preparation, submission and review. Duties and Responsibilities (not all inclusive)
Technical Assistance:
Provides technical assistance to assigned programs. Examples include federal programs such as Moving to Work (MTW), Family Unification Program (FUP), Veteran Affairs Supportive Housing (VASH), Five Year Mainstream (MS5), Emergency Housing Vouchers (EHV), Moderate Rehabilitation (MRB), Massachusetts Rental Voucher Program (MRVP), Alternative Housing Voucher Program (AHVP), Department of Mental Health Vouchers (DMH); provides general technical assistance to division staff on universal requisitions, travel reimbursements, and other general accounting procedures and policies. Review & Analysis:
Analyzes financial documents and reports to determine auditee risk status. Conducts on-site and desktop reviews of assigned grantees or supervises monitoring of sub-grantees. Recommends corrective actions and follows through until issues are resolved. Coordinates the annual monitoring process of assigned programs. Ensures sufficient funds are available in MMARS; assists program employees with contract preparation; reviews contracts and prepares payment documents for approval; resolves issues with sub-recipients and vendors. Evaluation:
Evaluates assigned grantees for financial compliance and ability to expend funds in a timely manner through review of quarterly reports, budget amendments, drawdown requests, Single Audit and close-out reports, etc. Issues letters of findings and recommendations where applicable and follows up. Processes payment vouchers. Supervision & Coverage:
The Accounting Supervisor has 2 direct reports and supervises the activities of the Section 8 special fee accountant consultant and coordinates the relationship with auditors. All staff receive and provide cross-training to gain knowledge of other division programs to provide coverage due to funding changes or vacancies. Support:
Supports the Finance Manager in establishing the division’s annual spending plan, maintains division budgets/amendments and the disbursement of funds in MMARS, TenMast, LOCCS and Reconcilier. Acts as liaison with OAF on error resolution and documentation. Assists with the Financial Data Schedule (FDS) Annual Reporting and provides CIW reports for the FDS; assists with SEFA reconciliation and maintains the Division’s Operating Statement. Provides support on issues related to the agency\'s annual Single Audit or program monitoring for all sub-recipients. Preferred qualifications
Knowledge of the Housing Choice Voucher (HCV) program/fiscal regulations, Federal Regulations, State Comptroller regulations (MMARS), and auditing. Ability to analyze complex budgets, administrative issues, and make recommendations regarding procedures. Excellent written and verbal skills. Customer service focused. Ability to handle multiple assignments and prioritize tasks. Five years’ experience with HCV programs preferred, specifically the financial management standards of federal programs. Strong knowledge of MMARS and federal cash management regulations. Budget preparation/analysis skills. Proficiency with Microsoft Office suite including Outlook, Excel, Access, Word, PowerPoint, etc. Comments
Please upload resume and cover letter. This position follows a hybrid model of in-office and work-from-home days as needed. Salary placement is determined by years of experience and education; education/licensure/certification will be verified. First consideration given to applicants who apply within the first 14 days. Minimum entrance requirements
Applicants must have at least five years of full-time (or equivalent) professional accounting or auditing experience, with at least three years in a supervisory/managerial capacity. Substitutions: I) Associate degree in accounting, business administration or business management may substitute for up to one year of required experience; II) Bachelor's degree in those fields may substitute for up to two years; III) Graduate degree may substitute for up to two years of required experience plus one year of required supervisory experience. Educational substitutions limited as described. Note: Educational substitutions are permitted for a maximum of one year of the required supervisory experience. Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards (no external links in the description). An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by applicable law. We encourage qualified individuals who believe they have the skills to thrive to apply.
#J-18808-Ljbffr