826 Valencia
Development & Annual Fund Coordinator
826 Valencia, San Francisco, California, United States, 94199
Tenderloin Center at 180 Golden Gate Ave., San Francisco, with the option to work from home up to three days per week. Candidates must be located in or willing to relocate to the San Francisco Bay Area and be able to work in an open-office environment with substantial ambient noise and overheard conversations.
Status Reports to: Manager of Individual Philanthropy
$60,000 – $65,000 annually with full benefits
Hours Full-time (40 hours per week), Monday through Friday, 9 a.m. to 5:30 p.m. (work schedule subject to change based on department needs), some evenings and weekends as required.
To Apply Please (1) fill out this brief application and (2) submit your cover letter, resume, and a relevant writing sample to hiring@826valencia.org, with “Development & Annual Fund Coordinator” in the subject line. Applications are due October 1. We will be reviewing applications as they come in, and the position will be open until filled. Relevant writing samples are anything that you have written that demonstrates your fundraising experience.
Position Summary 826 Valencia is seeking a high-performing fundraising professional to join the Advancement Team as a Development & Annual Fund Coordinator. This role is central to sustaining and growing our fundraising efforts and helping us close out our $25M Expansion and Stability Campaign. The Development & Annual Fund Coordinator will coordinate the Annual Fund campaign, track donor engagement, support events, maintain accurate donor records in Salesforce, and ensure timely, accurate gift acknowledgments. The ideal candidate is detail-oriented and organized with experience in gift processing, donor stewardship, and the coordination of fundraising events.
Position Snapshot
Coordinate the Annual Fund and support all individual donor cultivation and acknowledgment efforts
Accurately track and report on donor data using Salesforce and Classy
Collaborate with the team and across the organization to help close our $25M Growth and Sustainability Fund by June 2026
Reporting Relationships The Development & Annual Fund Coordinator will report to the Manager of Individual Philanthropy.
Major Responsibilities
Accurately maintain, update, and report on donor data in Salesforce and Classy to inform fundraising strategy
In partnership with the Grants and Database Manager, ensure donor records are accurate and follow Salesforce best practices
In partnership with the Finance Team, use data for effective reconciliation
Coordinate donor stewardship efforts, including acknowledgment letters, thank you notes, and recognition; complete gift entry and acknowledgment process with speed, accuracy, and professionalism
Prepare and send donor mailings and packages; track inventory of stewardship materials (acknowledgment cards, stamps, envelopes, donor swag)
Support light prospect research to support moves management
Provide administrative support to the Advancement Team and Executive Director
Promote a culture of organization-wide philanthropy with the Advancement Team
Coordinate acquisition, renewals, upgrades, and stewardship of Annual Fund campaign and monthly donors
Collaborate with Advancement and Design Teams to conceptualize, design, and write Annual Fund campaign materials
Coordinate the execution of the Annual Fund campaign, including direct mail, email, social media appeals, monthly donor and online giving strategies, and ongoing cultivation and stewardship
Implement an Annual Fund Communications Plan in collaboration with Communications staff
Track, analyze, and report on fundraising results for appeals and special campaigns, adjusting strategy as needed
Build relationships with designated segments of annual and monthly donors, providing cultivation and stewardship to encourage more substantial gifts over time
Events & In-Kind Support
Support with planning, execution, and guest logistics for fundraising and cultivation events, including the annual Bookeaters’ Bash
Coordinate in-kind donation process and sponsorship fulfillment for events, including timely acknowledgments; ensure sponsor benefits are delivered accurately
Other Responsibilities
Participate in staff and departmental meetings, internal committees on diversity, equity, & inclusion, the annual 826 National conference, anti-racism trainings, other professional development activities, and performance appraisal systems
Proactively raise issues with Supervisor to prioritize tasks and implement solutions; meet all deadlines and maintain accurate timesheets
Collaborate with and support the Executive Director and Manager of Individual Philanthropy as needed; all other duties as assigned by the Executive Director and Supervisor
All non-programs staff are expected to tutor with at least one program per week (approx. 2 hours) in order to support programs and develop an understanding of our work
Represent 826 Valencia at special events as needed
Education & Experience Requirements
Bachelor’s degree or equivalent experience
At least two years of direct nonprofit fundraising experience, including gift entry and database management; annual campaign fundraising preferred
Experience with a CRM/donor management software (Salesforce and Classy preferred)
Demonstrated experience coordinating annual giving campaigns, communicating with donors, and stewarding donors
Exceptional attention to detail and comfort working with spreadsheets and large batches of data
Experience with Google Suite, Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), and Zoom
Able to complete a background check and Tuberculosis screening; pursuant to the San Francisco Fair Chance ordinance, we will consider for employment qualified applicants with arrest and conviction records
Produces crisp, engaging, and quality communications, both written and verbal
Understands how various roles, responsibilities, and community members, both internal and external, contribute to the mission of the organization
Actively seeks input from team, pushing self to find and incorporate perspectives from team members from different backgrounds
Approaches new ideas or challenges with a sense of possibility, openness, and positivity
Openly and regularly communicates information about progress towards goals with Supervisor and team
Excellent interpersonal skills; builds authentic relationships with colleagues across roles, teams, and identities, demonstrating curiosity about others’ backgrounds and perspectives
Seeks to embody 826 Valencia’s values around diversity, equity, and inclusion
Actively builds relationships and engages authentically with a variety of stakeholders
$60,000 – $65,000 annual salary
Paid Time Off: 15 Vacation days per year (increases to 20 days after two years), approximately 9 Wellness days per year, 14 Holidays, and winter office closure
Employer contributions to health insurance coverage for employees and dependents (medical, dental, vision), Employee Assistance Program, group life insurance
Pre-Tax Savings: 401(k) plan with employer match, Flexible Spending Account for health and dependent care expenses, commuter benefits
Professional development funds (budget permitting)
Relocation support may be available for moving to California from another state
40% discount at all 826 Valencia stores
826 Valencia is an equal opportunity employer committed to achieving a diverse staff and an inclusive work environment. 826 Valencia does not discriminate on the basis of race, ethnicity, age, religion, sexual orientation, political orientation, disability, veteran status, or gender identity or expression. For more information, read the 826 Stand: https://826valencia.org/the-826-stand/ . You can read about our core values at https://826valencia.org/core-values/.
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Status Reports to: Manager of Individual Philanthropy
$60,000 – $65,000 annually with full benefits
Hours Full-time (40 hours per week), Monday through Friday, 9 a.m. to 5:30 p.m. (work schedule subject to change based on department needs), some evenings and weekends as required.
To Apply Please (1) fill out this brief application and (2) submit your cover letter, resume, and a relevant writing sample to hiring@826valencia.org, with “Development & Annual Fund Coordinator” in the subject line. Applications are due October 1. We will be reviewing applications as they come in, and the position will be open until filled. Relevant writing samples are anything that you have written that demonstrates your fundraising experience.
Position Summary 826 Valencia is seeking a high-performing fundraising professional to join the Advancement Team as a Development & Annual Fund Coordinator. This role is central to sustaining and growing our fundraising efforts and helping us close out our $25M Expansion and Stability Campaign. The Development & Annual Fund Coordinator will coordinate the Annual Fund campaign, track donor engagement, support events, maintain accurate donor records in Salesforce, and ensure timely, accurate gift acknowledgments. The ideal candidate is detail-oriented and organized with experience in gift processing, donor stewardship, and the coordination of fundraising events.
Position Snapshot
Coordinate the Annual Fund and support all individual donor cultivation and acknowledgment efforts
Accurately track and report on donor data using Salesforce and Classy
Collaborate with the team and across the organization to help close our $25M Growth and Sustainability Fund by June 2026
Reporting Relationships The Development & Annual Fund Coordinator will report to the Manager of Individual Philanthropy.
Major Responsibilities
Accurately maintain, update, and report on donor data in Salesforce and Classy to inform fundraising strategy
In partnership with the Grants and Database Manager, ensure donor records are accurate and follow Salesforce best practices
In partnership with the Finance Team, use data for effective reconciliation
Coordinate donor stewardship efforts, including acknowledgment letters, thank you notes, and recognition; complete gift entry and acknowledgment process with speed, accuracy, and professionalism
Prepare and send donor mailings and packages; track inventory of stewardship materials (acknowledgment cards, stamps, envelopes, donor swag)
Support light prospect research to support moves management
Provide administrative support to the Advancement Team and Executive Director
Promote a culture of organization-wide philanthropy with the Advancement Team
Coordinate acquisition, renewals, upgrades, and stewardship of Annual Fund campaign and monthly donors
Collaborate with Advancement and Design Teams to conceptualize, design, and write Annual Fund campaign materials
Coordinate the execution of the Annual Fund campaign, including direct mail, email, social media appeals, monthly donor and online giving strategies, and ongoing cultivation and stewardship
Implement an Annual Fund Communications Plan in collaboration with Communications staff
Track, analyze, and report on fundraising results for appeals and special campaigns, adjusting strategy as needed
Build relationships with designated segments of annual and monthly donors, providing cultivation and stewardship to encourage more substantial gifts over time
Events & In-Kind Support
Support with planning, execution, and guest logistics for fundraising and cultivation events, including the annual Bookeaters’ Bash
Coordinate in-kind donation process and sponsorship fulfillment for events, including timely acknowledgments; ensure sponsor benefits are delivered accurately
Other Responsibilities
Participate in staff and departmental meetings, internal committees on diversity, equity, & inclusion, the annual 826 National conference, anti-racism trainings, other professional development activities, and performance appraisal systems
Proactively raise issues with Supervisor to prioritize tasks and implement solutions; meet all deadlines and maintain accurate timesheets
Collaborate with and support the Executive Director and Manager of Individual Philanthropy as needed; all other duties as assigned by the Executive Director and Supervisor
All non-programs staff are expected to tutor with at least one program per week (approx. 2 hours) in order to support programs and develop an understanding of our work
Represent 826 Valencia at special events as needed
Education & Experience Requirements
Bachelor’s degree or equivalent experience
At least two years of direct nonprofit fundraising experience, including gift entry and database management; annual campaign fundraising preferred
Experience with a CRM/donor management software (Salesforce and Classy preferred)
Demonstrated experience coordinating annual giving campaigns, communicating with donors, and stewarding donors
Exceptional attention to detail and comfort working with spreadsheets and large batches of data
Experience with Google Suite, Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), and Zoom
Able to complete a background check and Tuberculosis screening; pursuant to the San Francisco Fair Chance ordinance, we will consider for employment qualified applicants with arrest and conviction records
Produces crisp, engaging, and quality communications, both written and verbal
Understands how various roles, responsibilities, and community members, both internal and external, contribute to the mission of the organization
Actively seeks input from team, pushing self to find and incorporate perspectives from team members from different backgrounds
Approaches new ideas or challenges with a sense of possibility, openness, and positivity
Openly and regularly communicates information about progress towards goals with Supervisor and team
Excellent interpersonal skills; builds authentic relationships with colleagues across roles, teams, and identities, demonstrating curiosity about others’ backgrounds and perspectives
Seeks to embody 826 Valencia’s values around diversity, equity, and inclusion
Actively builds relationships and engages authentically with a variety of stakeholders
$60,000 – $65,000 annual salary
Paid Time Off: 15 Vacation days per year (increases to 20 days after two years), approximately 9 Wellness days per year, 14 Holidays, and winter office closure
Employer contributions to health insurance coverage for employees and dependents (medical, dental, vision), Employee Assistance Program, group life insurance
Pre-Tax Savings: 401(k) plan with employer match, Flexible Spending Account for health and dependent care expenses, commuter benefits
Professional development funds (budget permitting)
Relocation support may be available for moving to California from another state
40% discount at all 826 Valencia stores
826 Valencia is an equal opportunity employer committed to achieving a diverse staff and an inclusive work environment. 826 Valencia does not discriminate on the basis of race, ethnicity, age, religion, sexual orientation, political orientation, disability, veteran status, or gender identity or expression. For more information, read the 826 Stand: https://826valencia.org/the-826-stand/ . You can read about our core values at https://826valencia.org/core-values/.
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