Randstad USA
Overview
Seeking an experienced Executive Assistant for a large fashion company.
W2 position for up to 2 months with possibility for extension
You will manage multiple advanced administrative and executive support-related tasks and will make independent decisions.
Responsibilities
Provide Executive Assistance - internal and external calendaring, point-to-point business travel, expenses and special projects.
Contribute to the excellent reputation of the company through professional, friendly and respectful interactions with all partners.
Partner with senior-level leaders and team members across and cultivate relationships between departments and improve communication across teams.
Attend select team meetings and stay informed - take notes, identify follow-ups and send reminders.
Manage demanding Outlook calendaring requests, while also keeping executives accessible
Handle and maintain confidential information
Be the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison
Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests
Initiate purchase orders, reconcile invoices, and complete/track expense reports
Coordinate complex travel and expense reporting using Concur
Maintain impeccable standards of confidentiality and information security.
This role would be physically located in the San Francisco office with hybrid model.
Basic Qualifications
Minimum 5 years of high level, complex executive administration work experience supporting senior-level executives
Experience with international and domestic travel arrangements
Experience supporting C-Suite Leaders
Must have a high degree of integrity when dealing with confidential information
Can work with individuals at all levels
Can work with different personality types and leadership styles
Be on-call, beyond standard business hours
Google Slides or PowerPoint experience to refine & integrate existing presentations
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W2 position for up to 2 months with possibility for extension
You will manage multiple advanced administrative and executive support-related tasks and will make independent decisions.
Responsibilities
Provide Executive Assistance - internal and external calendaring, point-to-point business travel, expenses and special projects.
Contribute to the excellent reputation of the company through professional, friendly and respectful interactions with all partners.
Partner with senior-level leaders and team members across and cultivate relationships between departments and improve communication across teams.
Attend select team meetings and stay informed - take notes, identify follow-ups and send reminders.
Manage demanding Outlook calendaring requests, while also keeping executives accessible
Handle and maintain confidential information
Be the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison
Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests
Initiate purchase orders, reconcile invoices, and complete/track expense reports
Coordinate complex travel and expense reporting using Concur
Maintain impeccable standards of confidentiality and information security.
This role would be physically located in the San Francisco office with hybrid model.
Basic Qualifications
Minimum 5 years of high level, complex executive administration work experience supporting senior-level executives
Experience with international and domestic travel arrangements
Experience supporting C-Suite Leaders
Must have a high degree of integrity when dealing with confidential information
Can work with individuals at all levels
Can work with different personality types and leadership styles
Be on-call, beyond standard business hours
Google Slides or PowerPoint experience to refine & integrate existing presentations
#J-18808-Ljbffr