Seabreeze Management Company, Inc.
HOA General Manager (CA)
Seabreeze Management Company, Inc., Manhattan Beach, California, United States, 90266
Overview
Seabreeze Management Company is a full-service property management firm with a diverse portfolio of over 150,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze serves commercial common-interest developments and homeowners’ associations and operates offices throughout California, Nevada, Arizona, Idaho, and Washington. The company emphasizes people-centric service and a philosophy of accountability and integrity. At Seabreeze, the motto is “People, Performance, Passion.” The General Manager acts under the guidance of the Board of Directors to oversee the homeowner association and implement best practices across accounting, personnel, contract relations, procurement, maintenance, and safety. With industry knowledge and leadership, the General Manager drives property management strategies, ensuring personalized service and effective management of associations, from CC&Rs and Bylaws to vendor relations and operational procedures. Responsibilities
Oversee office staff, vendors, and suppliers to attain Association goals as established by the Board of Directors. Draft correspondence in response to Board of Directors policies and other correspondence related to the Homeowner Association. Direct and organize all office operations and the work schedules for all office staff. Ensure adequate insurance coverage for the Association as stated in governing documents and review coverage as necessary. Establish relationships with the Association’s general counsel under Board direction. Review and approve employee timesheets and maintain personnel files, including vacation and sick leave records. Budgeting
Assist with the creation of the Association’s annual operating and reserve budgets in conjunction with the Board, Finance Committee, and Management Company. Analyze probable operating and reserve increases or decreases for specific expense and income items. Provide the Board with written justifications for budgetary changes and data on budgetary trends and historical comparisons. Monitor budget accounts throughout the year to identify variances and seasonal changes. Procurement
Ensure proper accounting and reconciliation for work and change orders. Prepare and maintain a vendor list with three vetted and qualified vendors for carpentry, concrete, electrical, structural and geotechnical engineering, project management, landscaping, tree maintenance, and plumbing. Contract Relations
Draft specifications for Requests for Proposal (RFP) under Board direction. Review open RFP requirements and obtain Board approval for proposals and contracts. Provide draft bid proposals to the Board via the Association’s general counsel for review and approval. Accept contracts per specifications upon Board approval. Accounting
Review and verify journal entries with the Financial Manager and approve checks for payment of invoices, ensuring proper budget line items are used. Provide recommendations on the efficient use of financial resources and prioritization of expenditures. Monitor delinquent member accounts and oversee the assessment collection process as defined in governing documents. Monitor receipts for monetary payments related to amenities and access items (e.g., key fobs). Ensure timely receipt of monthly unaudited financial statements for review by the Treasurer. Maintenance
Review, plan, and schedule maintenance for common areas and amenities. Assess property condition with the Maintenance Committee and provide Board with recommendations for action. Coordinate with vendors/contractors to address issues and report on progress and resolution. Inspect and address unsafe contractor practices, advising the Board as needed. Association Office
Pre-screen and interview prospective office candidates. Train and supervise employees; terminate as needed in line with policy. Conduct wage research to ensure competitive compensation and working conditions. Provide guidance on work practices, performance, and policies; conduct annual performance appraisals and salary recommendations. Requirements
Minimum of 5 years of community association and/or property management experience. 5 years of supervisory experience; proven ability to motivate and build teams. Ability to coordinate multiple projects, manage time effectively, and exercise independent judgment. Strong mathematical, written, and oral communication skills. Excellent internal/external customer relations with all stakeholders. Ability to handle confidential information with diplomacy and discretion. Strong follow-up, organizational, planning, project management, time management, and problem-solving skills. Ability to meet scheduling and attendance requirements per policy. Computer Applications
Outlook MS Word Excel Internet Education and Certifications
Minimum Education: High School Diploma or equivalent required. Bachelor’s degree preferred. CCAM or CMCA designations desired. Availability
Regular business hours with availability for Board meetings after hours as necessary. Work Environment
The work environment is a typical office setting. Reasonable accommodations may be made for individuals with disabilities to perform essential functions. Seabreeze is an Equal Opportunity Employer that celebrates diversity. We do not discriminate based on protected characteristics. For accommodation requests (e.g., ASL interpreter), contact Vy Nguyen at (949) 334-8166. Notes
This posting contains the essential information for the role of General Manager at Seabreeze Management Company. It reflects responsibilities, qualifications, and conditions commonly associated with the position and is intended for recruitment purposes.
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Seabreeze Management Company is a full-service property management firm with a diverse portfolio of over 150,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze serves commercial common-interest developments and homeowners’ associations and operates offices throughout California, Nevada, Arizona, Idaho, and Washington. The company emphasizes people-centric service and a philosophy of accountability and integrity. At Seabreeze, the motto is “People, Performance, Passion.” The General Manager acts under the guidance of the Board of Directors to oversee the homeowner association and implement best practices across accounting, personnel, contract relations, procurement, maintenance, and safety. With industry knowledge and leadership, the General Manager drives property management strategies, ensuring personalized service and effective management of associations, from CC&Rs and Bylaws to vendor relations and operational procedures. Responsibilities
Oversee office staff, vendors, and suppliers to attain Association goals as established by the Board of Directors. Draft correspondence in response to Board of Directors policies and other correspondence related to the Homeowner Association. Direct and organize all office operations and the work schedules for all office staff. Ensure adequate insurance coverage for the Association as stated in governing documents and review coverage as necessary. Establish relationships with the Association’s general counsel under Board direction. Review and approve employee timesheets and maintain personnel files, including vacation and sick leave records. Budgeting
Assist with the creation of the Association’s annual operating and reserve budgets in conjunction with the Board, Finance Committee, and Management Company. Analyze probable operating and reserve increases or decreases for specific expense and income items. Provide the Board with written justifications for budgetary changes and data on budgetary trends and historical comparisons. Monitor budget accounts throughout the year to identify variances and seasonal changes. Procurement
Ensure proper accounting and reconciliation for work and change orders. Prepare and maintain a vendor list with three vetted and qualified vendors for carpentry, concrete, electrical, structural and geotechnical engineering, project management, landscaping, tree maintenance, and plumbing. Contract Relations
Draft specifications for Requests for Proposal (RFP) under Board direction. Review open RFP requirements and obtain Board approval for proposals and contracts. Provide draft bid proposals to the Board via the Association’s general counsel for review and approval. Accept contracts per specifications upon Board approval. Accounting
Review and verify journal entries with the Financial Manager and approve checks for payment of invoices, ensuring proper budget line items are used. Provide recommendations on the efficient use of financial resources and prioritization of expenditures. Monitor delinquent member accounts and oversee the assessment collection process as defined in governing documents. Monitor receipts for monetary payments related to amenities and access items (e.g., key fobs). Ensure timely receipt of monthly unaudited financial statements for review by the Treasurer. Maintenance
Review, plan, and schedule maintenance for common areas and amenities. Assess property condition with the Maintenance Committee and provide Board with recommendations for action. Coordinate with vendors/contractors to address issues and report on progress and resolution. Inspect and address unsafe contractor practices, advising the Board as needed. Association Office
Pre-screen and interview prospective office candidates. Train and supervise employees; terminate as needed in line with policy. Conduct wage research to ensure competitive compensation and working conditions. Provide guidance on work practices, performance, and policies; conduct annual performance appraisals and salary recommendations. Requirements
Minimum of 5 years of community association and/or property management experience. 5 years of supervisory experience; proven ability to motivate and build teams. Ability to coordinate multiple projects, manage time effectively, and exercise independent judgment. Strong mathematical, written, and oral communication skills. Excellent internal/external customer relations with all stakeholders. Ability to handle confidential information with diplomacy and discretion. Strong follow-up, organizational, planning, project management, time management, and problem-solving skills. Ability to meet scheduling and attendance requirements per policy. Computer Applications
Outlook MS Word Excel Internet Education and Certifications
Minimum Education: High School Diploma or equivalent required. Bachelor’s degree preferred. CCAM or CMCA designations desired. Availability
Regular business hours with availability for Board meetings after hours as necessary. Work Environment
The work environment is a typical office setting. Reasonable accommodations may be made for individuals with disabilities to perform essential functions. Seabreeze is an Equal Opportunity Employer that celebrates diversity. We do not discriminate based on protected characteristics. For accommodation requests (e.g., ASL interpreter), contact Vy Nguyen at (949) 334-8166. Notes
This posting contains the essential information for the role of General Manager at Seabreeze Management Company. It reflects responsibilities, qualifications, and conditions commonly associated with the position and is intended for recruitment purposes.
#J-18808-Ljbffr