The University of Chicago Booth School of Business
Events & Communications Specialist
The University of Chicago Booth School of Business, Chicago, Illinois, United States, 60290
Overview
The Assistant Director, Events and Communications supports the dissemination of the work of the Center for Applied Artificial Intelligence (CAAI) and the Tolan Center for Healthcare through events and communications. At CAAI, the Assistant Director is a core member of the events team, working with the Associate Director of Events and Programming to deliver a robust calendar of programming and liaising with the communications staff to coordinate event-related messaging. At the Tolan Center, the Assistant Director manages both events and communications, serving as the center’s primary communications lead while also planning programming. Across both centers, the Assistant Director develops communications plans, manages event promotions and logistics, creates content for newsletters, websites, and emails, and ensures alignment with Booth-wide communications efforts. The role also contributes to strategy development and relationship management. The compensation range for this position is $58 - $65K (depending on experience and skills). Principal duties and responsibilities
Develop and implement communications strategies in collaboration with center leadership to increase awareness of research in artificial intelligence and healthcare. Create and manage communications plans and content calendars for events and programming. Plan, coordinate, and execute events for internal and external audiences, including students, alumni, faculty, and corporate partners. Manage all financial and logistical aspects of events, including processing reimbursements, purchasing swag and materials, booking rooms and hotels, coordinating travel, and tracking expenses against budget. Track and report event analytics, including attendance, engagement, and participant feedback, to inform future programming. Write, edit, and publish content for websites, blogs, newsletters, and email campaigns to promote events and highlight research. Knowledge, skills, and experience
Minimum of three years of professional experience in event planning and communications/marketing is required; higher education experience preferred. Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, Outlook). Outstanding verbal, written, and presentation skills, as well as strong organizational skills. Ability to work independently with minimal supervision; self-motivated with the ability to identify opportunities for improvement and recommend effective changes. Strong strategic planning, critical thinking, and analytical skills. Ability to handle multiple tasks/projects simultaneously and meet deadlines with frequent interruptions. Demonstrated ability to work effectively and diplomatically with colleagues, students, faculty, and corporate contacts in multiple communication formats (in-person, email, phone). Professional demeanor, including tact, discretion, and customer-service orientation. “The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity or expression, national or ethnic origin, shared ancestry, age, disability, military or veteran status, genetic information, or other protected classes under the law.” For additional information please see the University’s Notice of Non-Discrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-834-3988 or email equalopportunity@uchicago.edu with their request. Seniority level
Associate Employment type
Full-time Job function
Customer Service, Marketing, and Administrative Industries
Higher Education Note: This description consolidates and cleans the original posting for clarity and readability while preserving all core responsibilities and qualifications.
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The Assistant Director, Events and Communications supports the dissemination of the work of the Center for Applied Artificial Intelligence (CAAI) and the Tolan Center for Healthcare through events and communications. At CAAI, the Assistant Director is a core member of the events team, working with the Associate Director of Events and Programming to deliver a robust calendar of programming and liaising with the communications staff to coordinate event-related messaging. At the Tolan Center, the Assistant Director manages both events and communications, serving as the center’s primary communications lead while also planning programming. Across both centers, the Assistant Director develops communications plans, manages event promotions and logistics, creates content for newsletters, websites, and emails, and ensures alignment with Booth-wide communications efforts. The role also contributes to strategy development and relationship management. The compensation range for this position is $58 - $65K (depending on experience and skills). Principal duties and responsibilities
Develop and implement communications strategies in collaboration with center leadership to increase awareness of research in artificial intelligence and healthcare. Create and manage communications plans and content calendars for events and programming. Plan, coordinate, and execute events for internal and external audiences, including students, alumni, faculty, and corporate partners. Manage all financial and logistical aspects of events, including processing reimbursements, purchasing swag and materials, booking rooms and hotels, coordinating travel, and tracking expenses against budget. Track and report event analytics, including attendance, engagement, and participant feedback, to inform future programming. Write, edit, and publish content for websites, blogs, newsletters, and email campaigns to promote events and highlight research. Knowledge, skills, and experience
Minimum of three years of professional experience in event planning and communications/marketing is required; higher education experience preferred. Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, Outlook). Outstanding verbal, written, and presentation skills, as well as strong organizational skills. Ability to work independently with minimal supervision; self-motivated with the ability to identify opportunities for improvement and recommend effective changes. Strong strategic planning, critical thinking, and analytical skills. Ability to handle multiple tasks/projects simultaneously and meet deadlines with frequent interruptions. Demonstrated ability to work effectively and diplomatically with colleagues, students, faculty, and corporate contacts in multiple communication formats (in-person, email, phone). Professional demeanor, including tact, discretion, and customer-service orientation. “The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity or expression, national or ethnic origin, shared ancestry, age, disability, military or veteran status, genetic information, or other protected classes under the law.” For additional information please see the University’s Notice of Non-Discrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-834-3988 or email equalopportunity@uchicago.edu with their request. Seniority level
Associate Employment type
Full-time Job function
Customer Service, Marketing, and Administrative Industries
Higher Education Note: This description consolidates and cleans the original posting for clarity and readability while preserving all core responsibilities and qualifications.
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