Boston Career Institute
Student Accounts & Billing Manager (Bursar)
Boston Career Institute, Brookline, Massachusetts, us, 02445
Overview
Boston Career Institute (BCI) is a dedicated team of professionals committed to helping adults achieve their career goals in the medical field. BCI offers programs such as Dental Assistant, Medical Assistant, Medical Office Administration, Hospital Central Service Technician, and Phlebotomy with hands-on training through clinical internships, experienced instructors, and flexible program plans. The
Bursar
owns end-to-end student accounts and third-party billing for BCI, based on-site at the Brookline campus. You will manage invoicing, payments, reconciliations, refunds, and third-party agency contracts; partner with campus managers and executive leadership; maintain e-billing/e-payment processes; and deliver timely financial reports to support decision-making. The Bursar upholds confidentiality, models professional communication, and participates in campus committees and events. You will also build strong, professional relationships with students to ensure tuition is paid on time, respond to changes in student financial circumstances, evaluate/improve procedures, and document all processes. Responsibilities
Manage student accounts receivable (A/R); maintain accurate ledgers and records. Invoice and bill students and third-party payors; post payments/credits and reconcile daily activity. Prepare delinquency/aging reports and complete monthly reconciliations. Send timely, professional communications to students and maintain account documentation. Calculate and process student refunds in a timely manner, ensuring policy compliance. Invoice and track Individual Training Accounts (ITAs) and maintain comprehensive, auditable records. Adhere to policies and contractual obligations across all third-party agencies. Maintain a current repository of third-party contracts and related documentation. Prepare periodic accounting entries and produce monthly/ad-hoc finance reports. Partner with campus managers to ensure accurate, timely information is provided to case workers regarding students status. Collaborate cross-functionally with staff in other departments to achieve bursar objectives. Participate in meetings, committees, and campus events; uphold confidentiality of student information. Qualifications
Required High School diploma or equivalent Experience in billing/A/R, student accounts, or bursar/finance functions Knowledge of e-billing and e-payment processes Ability to generate reports from financial/reporting systems; strong Excel skills Proficiency with Microsoft Office and familiarity with student information systems/CRMs Strong customer-relations skills and clear, professional written and verbal communication Strong organization, attention to detail, and ability to prioritize independently on a small team Meets applicable requirements per the Massachusetts Department of Professional Licensure Preferred Experience working in an educational institution CRM experience Bachelor's Degree Job Details
Seniority level: Entry level Employment type: Full-time Job function: Accounting/Auditing and Finance Industries: Education Administration Programs
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Boston Career Institute (BCI) is a dedicated team of professionals committed to helping adults achieve their career goals in the medical field. BCI offers programs such as Dental Assistant, Medical Assistant, Medical Office Administration, Hospital Central Service Technician, and Phlebotomy with hands-on training through clinical internships, experienced instructors, and flexible program plans. The
Bursar
owns end-to-end student accounts and third-party billing for BCI, based on-site at the Brookline campus. You will manage invoicing, payments, reconciliations, refunds, and third-party agency contracts; partner with campus managers and executive leadership; maintain e-billing/e-payment processes; and deliver timely financial reports to support decision-making. The Bursar upholds confidentiality, models professional communication, and participates in campus committees and events. You will also build strong, professional relationships with students to ensure tuition is paid on time, respond to changes in student financial circumstances, evaluate/improve procedures, and document all processes. Responsibilities
Manage student accounts receivable (A/R); maintain accurate ledgers and records. Invoice and bill students and third-party payors; post payments/credits and reconcile daily activity. Prepare delinquency/aging reports and complete monthly reconciliations. Send timely, professional communications to students and maintain account documentation. Calculate and process student refunds in a timely manner, ensuring policy compliance. Invoice and track Individual Training Accounts (ITAs) and maintain comprehensive, auditable records. Adhere to policies and contractual obligations across all third-party agencies. Maintain a current repository of third-party contracts and related documentation. Prepare periodic accounting entries and produce monthly/ad-hoc finance reports. Partner with campus managers to ensure accurate, timely information is provided to case workers regarding students status. Collaborate cross-functionally with staff in other departments to achieve bursar objectives. Participate in meetings, committees, and campus events; uphold confidentiality of student information. Qualifications
Required High School diploma or equivalent Experience in billing/A/R, student accounts, or bursar/finance functions Knowledge of e-billing and e-payment processes Ability to generate reports from financial/reporting systems; strong Excel skills Proficiency with Microsoft Office and familiarity with student information systems/CRMs Strong customer-relations skills and clear, professional written and verbal communication Strong organization, attention to detail, and ability to prioritize independently on a small team Meets applicable requirements per the Massachusetts Department of Professional Licensure Preferred Experience working in an educational institution CRM experience Bachelor's Degree Job Details
Seniority level: Entry level Employment type: Full-time Job function: Accounting/Auditing and Finance Industries: Education Administration Programs
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