Stanford University School of Medicine
Associate Director and Chief Operating Officer
Stanford University School of Medicine, Stanford, California, United States, 94305
Overview
Stanford University is seeking an
Associate Director and Chief Operating Officer
for the Beckman Center for Molecular and Genetic Medicine, a basic sciences research center at the School of Medicine, to oversee the administrative and business operations-related functions for all programs supported by the Arnold and Mabel Beckman Foundation. The position reports to the Beckman Center director. Programs supported include the operations of four large fee-for-service centers providing high-tech support in imaging, cell sorting, protein and nucleic acid chemistry, and bioinformatics to hundreds of researchers across the university. In addition, the Beckman Center sponsors multiple educational programs including large research symposiums, seminars, and workshops, faculty recruitment funding, and seed grants to interdisciplinary researchers at Stanford. The ideal candidate should have a background in science, a master’s degree in business or related degree, extensive financial and management experience and skills, and excellent written and verbal communications, as well as organizational and planning skills.
Responsibilities
Oversee all financial, administrative, and business planning in support of the mission and goals of the Beckman Center. Hire, train, mentor, and retain managerial staff to oversee administrative operations of all Beckman Center programs. Direct reports include a business operations manager and a program and events manager (Foundation programs). Each manager, in turn, supervises one full-time staff member. Work with the business operations manager to ensure the efficient handling of service center financial operations, including billing and collections, totaling more than $5.8 million annually for hundreds of service center users across the university, as well as external customers. Collaborate with the program and events manager to ensure the timely planning and execution of large-scale research symposiums, seminars and workshops, Foundation site visits, external reviews of the Center, and publication of quarterly newsletters and annual reports. Oversee the application and review process for the Technology Development Seed Grant Program, and provide funding for the Medical Scholars, which supports medical students doing translational research. Assemble, execute, and oversee an annual Beckman Center budget of $11.4 million from all sources. Set revenue targets for the service centers, establish pricing for services, and determine all relevant costs. Approve all proposed budgets and subsidies for the service centers. Establish budgets and approve funding for all Foundation programs including seminars, symposiums, the seed grant program, faculty recruitment, and medical scholars program. Maintain salary funding with the Dean’s Office to support administrative staff. Promote the director’s scientific goals by working with service center directors; develop long-range business strategies and financial plans that are financially sustainable; act as the administrative coordinator/facilitator for service center mergers, expansions, and renovations. Manage and coordinate grants and contracts made to the Beckman Center for new or replacement service center equipment; review and approve cost-sharing requests for NIH Shared Equipment grants and related university grants; ensure compliance with institutional and external requirements. Complete annual performance appraisals and salary setting for all direct reports; consult with the Beckman Center director on service center accomplishments and salary decisions; coordinate recruitment and hire of new service center directors. Act as administrative representative for the Beckman Center on university committees and interface with offices of associate deans for research, finance, and budget to promote operational needs; participate as a member of service center advisory committees. Ensure the efficient, flexible, and responsive quality of the work of remote employees that meets all administrative and operational goals. Develop and implement an emergency building management system in collaboration with the Beckman Center director, department chairs, and appropriate laboratory managers. Other duties may also be assigned.
Qualifications
Education & Experience (required) Bachelor's degree and five years of relevant experience in administrative and financial management, or a combination of education and relevant experience.
Knowledge, Skills And Abilities (required) Demonstrated leadership and supervisory skills including conflict resolution. Excellent planning and organizational skills. Strong financial expertise in accounting, budget planning and financial forecasting. Strong expertise in grants and contract administration. Strong negotiation and interpersonal skills. Attention to detail and accuracy. Strong analytical and problem solving skills. Strong expertise in business and management computer applications and databases. Strong knowledge of industry standards and/or regulatory requirements. Subject matter expertise for area(s) of responsibility. Ability to multi-task and manage deadlines.
Physical Requirements
Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds. Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Working Conditions
Occasional evening and weekend hours.
Pay and Benefits
The expected pay range for this position is $160,294 to $199,273 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as scope and responsibilities, qualifications, budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the rewards package. The Cardinal at Work website provides detailed information on benefits and rewards. Specifics may be discussed during the hiring process.
Equal Opportunity
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Disclaimer
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
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Stanford University is seeking an
Associate Director and Chief Operating Officer
for the Beckman Center for Molecular and Genetic Medicine, a basic sciences research center at the School of Medicine, to oversee the administrative and business operations-related functions for all programs supported by the Arnold and Mabel Beckman Foundation. The position reports to the Beckman Center director. Programs supported include the operations of four large fee-for-service centers providing high-tech support in imaging, cell sorting, protein and nucleic acid chemistry, and bioinformatics to hundreds of researchers across the university. In addition, the Beckman Center sponsors multiple educational programs including large research symposiums, seminars, and workshops, faculty recruitment funding, and seed grants to interdisciplinary researchers at Stanford. The ideal candidate should have a background in science, a master’s degree in business or related degree, extensive financial and management experience and skills, and excellent written and verbal communications, as well as organizational and planning skills.
Responsibilities
Oversee all financial, administrative, and business planning in support of the mission and goals of the Beckman Center. Hire, train, mentor, and retain managerial staff to oversee administrative operations of all Beckman Center programs. Direct reports include a business operations manager and a program and events manager (Foundation programs). Each manager, in turn, supervises one full-time staff member. Work with the business operations manager to ensure the efficient handling of service center financial operations, including billing and collections, totaling more than $5.8 million annually for hundreds of service center users across the university, as well as external customers. Collaborate with the program and events manager to ensure the timely planning and execution of large-scale research symposiums, seminars and workshops, Foundation site visits, external reviews of the Center, and publication of quarterly newsletters and annual reports. Oversee the application and review process for the Technology Development Seed Grant Program, and provide funding for the Medical Scholars, which supports medical students doing translational research. Assemble, execute, and oversee an annual Beckman Center budget of $11.4 million from all sources. Set revenue targets for the service centers, establish pricing for services, and determine all relevant costs. Approve all proposed budgets and subsidies for the service centers. Establish budgets and approve funding for all Foundation programs including seminars, symposiums, the seed grant program, faculty recruitment, and medical scholars program. Maintain salary funding with the Dean’s Office to support administrative staff. Promote the director’s scientific goals by working with service center directors; develop long-range business strategies and financial plans that are financially sustainable; act as the administrative coordinator/facilitator for service center mergers, expansions, and renovations. Manage and coordinate grants and contracts made to the Beckman Center for new or replacement service center equipment; review and approve cost-sharing requests for NIH Shared Equipment grants and related university grants; ensure compliance with institutional and external requirements. Complete annual performance appraisals and salary setting for all direct reports; consult with the Beckman Center director on service center accomplishments and salary decisions; coordinate recruitment and hire of new service center directors. Act as administrative representative for the Beckman Center on university committees and interface with offices of associate deans for research, finance, and budget to promote operational needs; participate as a member of service center advisory committees. Ensure the efficient, flexible, and responsive quality of the work of remote employees that meets all administrative and operational goals. Develop and implement an emergency building management system in collaboration with the Beckman Center director, department chairs, and appropriate laboratory managers. Other duties may also be assigned.
Qualifications
Education & Experience (required) Bachelor's degree and five years of relevant experience in administrative and financial management, or a combination of education and relevant experience.
Knowledge, Skills And Abilities (required) Demonstrated leadership and supervisory skills including conflict resolution. Excellent planning and organizational skills. Strong financial expertise in accounting, budget planning and financial forecasting. Strong expertise in grants and contract administration. Strong negotiation and interpersonal skills. Attention to detail and accuracy. Strong analytical and problem solving skills. Strong expertise in business and management computer applications and databases. Strong knowledge of industry standards and/or regulatory requirements. Subject matter expertise for area(s) of responsibility. Ability to multi-task and manage deadlines.
Physical Requirements
Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds. Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Working Conditions
Occasional evening and weekend hours.
Pay and Benefits
The expected pay range for this position is $160,294 to $199,273 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as scope and responsibilities, qualifications, budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the rewards package. The Cardinal at Work website provides detailed information on benefits and rewards. Specifics may be discussed during the hiring process.
Equal Opportunity
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Disclaimer
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
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