HERCULES CAPITAL INC
Overview
Description : Position Summary
Responsibilities for the A / P Specialist will include : supporting the monthly and quarterly accounting close cycle by performing day to day accounts payable functions such as tracking and processing invoices, booking vendor payments, credit card payments, and employee expense reimbursements, preparing monthly account and bank reconciliations, and performing other duties as necessary.
Essential Responsibilities
Processing invoices for payment after receiving appropriate approvals and performing callbacks
Managing changes to vendors' addresses, banking information, and W9s
Creating bi-monthly batches for invoice payments - EFTs, Wires and Checks
Coordinating with Treasury Team on liquidity and preparing manual wire payments in treasury management software, Hazeltree
Booking invoice payments in general ledger for BDC
Communicating with vendors and internal teams via email / phone for any clarifications
Preparing monthly bank reconciliations
Preparing monthly recurring journal entries and account reconciliation for various general ledger accounts
Preparing and processing annual 1099 forms to all vendors
Requirements
B.S. degree required
One to two years’ experience in an accounts payable role
Ability to prioritize and multitask in a fast-paced environment
Excellent organizational and analytical skills
Strong attention to detail, accuracy is imperative
Ability to meet deadlines
Ability to handle confidential information in a discreet, professional manner
Ability to display initiative and be an effective team member
Professional or significant personal experience using Microsoft Excel to consolidate and analyze data
Excellent oral and written communication skills
Exposure to Microsoft Dynamics 365, Exflow and Hazeltree is an added plus
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Responsibilities for the A / P Specialist will include : supporting the monthly and quarterly accounting close cycle by performing day to day accounts payable functions such as tracking and processing invoices, booking vendor payments, credit card payments, and employee expense reimbursements, preparing monthly account and bank reconciliations, and performing other duties as necessary.
Essential Responsibilities
Processing invoices for payment after receiving appropriate approvals and performing callbacks
Managing changes to vendors' addresses, banking information, and W9s
Creating bi-monthly batches for invoice payments - EFTs, Wires and Checks
Coordinating with Treasury Team on liquidity and preparing manual wire payments in treasury management software, Hazeltree
Booking invoice payments in general ledger for BDC
Communicating with vendors and internal teams via email / phone for any clarifications
Preparing monthly bank reconciliations
Preparing monthly recurring journal entries and account reconciliation for various general ledger accounts
Preparing and processing annual 1099 forms to all vendors
Requirements
B.S. degree required
One to two years’ experience in an accounts payable role
Ability to prioritize and multitask in a fast-paced environment
Excellent organizational and analytical skills
Strong attention to detail, accuracy is imperative
Ability to meet deadlines
Ability to handle confidential information in a discreet, professional manner
Ability to display initiative and be an effective team member
Professional or significant personal experience using Microsoft Excel to consolidate and analyze data
Excellent oral and written communication skills
Exposure to Microsoft Dynamics 365, Exflow and Hazeltree is an added plus
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