The California State University
Department Analyst
The California State University, San Jose, California, United States, 95199
Overview
Join to apply for the
Department Analyst
role at
The California State University . Reporting to the Director of Resources and Operations, and receiving work lead direction from the Department Chair of Teacher Education, this position provides work lead direction for day-to-day operations and activities of the fast-paced department. The incumbent delivers highly complex administrative analyst support to the Department Chair, faculty, students, and staff with limited supervision. The role manages the department budget, office operations, and maintains long-term fiscal continuity of the department and its multiple funds. It includes analysis of operations, fiscal management, faculty hire processing, planning and administration of operational systems, and providing recommendations to the chair and faculty regarding strategic investment of resources. The position supports department scheduling and coordinates with units within the college and across campus. The incumbent handles confidential information for faculty and students and, with the chair, approves and disseminates information for the MA and credential programs to students, faculty, and the general public.
Key Responsibilities
Project annual department budget based on analysis of past and projected expenditures.
Analyze fiscal needs and performance, set budget allocations, and administer accounts for department programs; prepare monthly reports to the chair.
Compile and analyze department expenditure data and respond to budget inquiries to resolve budget issues.
Reconcile department allocations and budgets with DRO.
Manage financial transactions through FTS, PCard, and GoCard processes.
Supervise all operational aspects of the faculty recruitment processes.
Responsible for all temporary faculty, visiting scholars, and student worker appointments.
Manage CHRS process and prepare appointment and reappointment paperwork for temporary faculty, ensuring salary accuracy in consultation with the Department Chair and the Dean’s Office.
Oversee organization and maintenance of faculty and staff files for the department.
Provide customer service and serve as a resource on university, CCTC, graduate policies and procedures to faculty, staff, students, donors, and the public.
Evaluate procedures and recommend improvements for all administrative functions and operations.
Oversee allocation and administration of department facilities and resources (office space, telephones, supplies, computing, equipment).
Plan and oversee the financial, logistical, and operational details of department programs, meetings and events.
Manage and process student, faculty and department records in accordance with FERPA and other confidentiality requirements; assist Chair and Program Coordinators in scheduling appointments.
Provide work lead supervision for ASC and student assistants.
Knowledge, Skills & Abilities
Knowledge of general office procedures, methods and policies.
Knowledge of information processing procedures, including databases for inputting data, running queries, and generating reports.
Knowledge of or ability to learn and use PeopleSoft Student Information systems.
Ability to verify complex records and interpret academic documents (e.g., transcripts).
Ability to write correspondence, prepare standard reports, and demonstrate thoroughness and accuracy.
Ability to interpret state regulations and ensure compliance.
Ability to maintain confidentiality of information.
Excellent oral and written communication skills and a client-focused, service orientation.
Ability to work collegially with other staff and College administrators; take initiative and independently plan, organize, and coordinate multiple tasks.
Ability to manage multiple significant projects simultaneously in a highly organized, detail-oriented manner.
Ability to communicate with constituents in a professional and respectful manner.
Required Qualifications
A bachelor’s degree and/or equivalent training.
Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Preferred Qualifications
Experience with Zoom, MS Office, OnBase, Adobe, and DocuSign.
Experience with PeopleSoft, course scheduling, faculty appointments, and related Faculty Services/University Personnel procedures.
Experience preparing and reconciling budgets and/or financial documents.
Higher education experience in accounting, finance, business, academic planning, program support, or related areas.
Two years of progressively responsible administrative work experience.
Experience with database management and administrative support.
Compensation Classification: Administrative Analyst/Specialist – Non-Exempt
Anticipated Hiring Range: $5,000/month - $5,899/month
CSU Salary Range: $3,879/month - $7,488/month
San José State University offers a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
Resume
Letter of Interest
All applicants must apply within the specified application period:
September 23, 2025 through October 7, 2025 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Contact Information University Personnel
jobs@sjsu.edu
408-924-2252
CSU Vaccination Policy: The CSU strongly recommends vaccination for individuals accessing in-person programs and activities, and to comply with safety measures established by the campus. More details at the CSU policy link and questions to jobs@sjsu.edu.
Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination in accordance with applicable laws. Reasonable accommodation is available for applicants with disabilities. San José State University employees are mandated reporters under relevant laws and CSU policies.
#J-18808-Ljbffr
Join to apply for the
Department Analyst
role at
The California State University . Reporting to the Director of Resources and Operations, and receiving work lead direction from the Department Chair of Teacher Education, this position provides work lead direction for day-to-day operations and activities of the fast-paced department. The incumbent delivers highly complex administrative analyst support to the Department Chair, faculty, students, and staff with limited supervision. The role manages the department budget, office operations, and maintains long-term fiscal continuity of the department and its multiple funds. It includes analysis of operations, fiscal management, faculty hire processing, planning and administration of operational systems, and providing recommendations to the chair and faculty regarding strategic investment of resources. The position supports department scheduling and coordinates with units within the college and across campus. The incumbent handles confidential information for faculty and students and, with the chair, approves and disseminates information for the MA and credential programs to students, faculty, and the general public.
Key Responsibilities
Project annual department budget based on analysis of past and projected expenditures.
Analyze fiscal needs and performance, set budget allocations, and administer accounts for department programs; prepare monthly reports to the chair.
Compile and analyze department expenditure data and respond to budget inquiries to resolve budget issues.
Reconcile department allocations and budgets with DRO.
Manage financial transactions through FTS, PCard, and GoCard processes.
Supervise all operational aspects of the faculty recruitment processes.
Responsible for all temporary faculty, visiting scholars, and student worker appointments.
Manage CHRS process and prepare appointment and reappointment paperwork for temporary faculty, ensuring salary accuracy in consultation with the Department Chair and the Dean’s Office.
Oversee organization and maintenance of faculty and staff files for the department.
Provide customer service and serve as a resource on university, CCTC, graduate policies and procedures to faculty, staff, students, donors, and the public.
Evaluate procedures and recommend improvements for all administrative functions and operations.
Oversee allocation and administration of department facilities and resources (office space, telephones, supplies, computing, equipment).
Plan and oversee the financial, logistical, and operational details of department programs, meetings and events.
Manage and process student, faculty and department records in accordance with FERPA and other confidentiality requirements; assist Chair and Program Coordinators in scheduling appointments.
Provide work lead supervision for ASC and student assistants.
Knowledge, Skills & Abilities
Knowledge of general office procedures, methods and policies.
Knowledge of information processing procedures, including databases for inputting data, running queries, and generating reports.
Knowledge of or ability to learn and use PeopleSoft Student Information systems.
Ability to verify complex records and interpret academic documents (e.g., transcripts).
Ability to write correspondence, prepare standard reports, and demonstrate thoroughness and accuracy.
Ability to interpret state regulations and ensure compliance.
Ability to maintain confidentiality of information.
Excellent oral and written communication skills and a client-focused, service orientation.
Ability to work collegially with other staff and College administrators; take initiative and independently plan, organize, and coordinate multiple tasks.
Ability to manage multiple significant projects simultaneously in a highly organized, detail-oriented manner.
Ability to communicate with constituents in a professional and respectful manner.
Required Qualifications
A bachelor’s degree and/or equivalent training.
Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Preferred Qualifications
Experience with Zoom, MS Office, OnBase, Adobe, and DocuSign.
Experience with PeopleSoft, course scheduling, faculty appointments, and related Faculty Services/University Personnel procedures.
Experience preparing and reconciling budgets and/or financial documents.
Higher education experience in accounting, finance, business, academic planning, program support, or related areas.
Two years of progressively responsible administrative work experience.
Experience with database management and administrative support.
Compensation Classification: Administrative Analyst/Specialist – Non-Exempt
Anticipated Hiring Range: $5,000/month - $5,899/month
CSU Salary Range: $3,879/month - $7,488/month
San José State University offers a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
Resume
Letter of Interest
All applicants must apply within the specified application period:
September 23, 2025 through October 7, 2025 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Contact Information University Personnel
jobs@sjsu.edu
408-924-2252
CSU Vaccination Policy: The CSU strongly recommends vaccination for individuals accessing in-person programs and activities, and to comply with safety measures established by the campus. More details at the CSU policy link and questions to jobs@sjsu.edu.
Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination in accordance with applicable laws. Reasonable accommodation is available for applicants with disabilities. San José State University employees are mandated reporters under relevant laws and CSU policies.
#J-18808-Ljbffr