Brooklyn Community Services
Overview
Office Manager – Farragut Cornerstone
Reports to: Cornerstone Site Director Work Location: 228 York Street, Brooklyn, NY 11201 Hours: Full time 35 hours per week - Monday to Friday 10:00 a.m. to 6:00 p.m. Salary Range: $35,000 per year
Brooklyn Community Services (BCS) is one of Brooklyn’s first and largest non-sectarian social services agencies. Serving more than 10,000 individuals annually, BCS provides a broad and diverse range of services including prevention of foster care placement, crisis intervention, early childhood and after-school education, vocational training, job placement, and clinical services to adults with physical and developmental disabilities and histories of mental illness.
Responsibilities
Provide administrative oversight, direction, training and support to staff, volunteers and interns for the effective and professional administration of the department.
Greet and meet parents and providers.
Arrange meetings and workshops using Google Calendar.
Prepare documents, correspondence, flyers, packets of information, etc.
Develop organizational procedures and systems for office personnel, including filling, billing, payroll and scheduling.
Enhance programming by completing program paperwork such as attendance, visitors log, NYCHA log, activity and sign-in sheets, etc.
Build positive relationships with youth and young adults and serve as a role model with respect to demeanor, communication and behavior.
Under the direction and approval of the site director, establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick, vacation and personal leave and lateness.
Oversee the professional use of phones and provide technical assistance to staff when necessary.
Order, secure, manage and maintain office supplies and equipment.
Prepare for all meetings occurring in the center, including agendas, room setup and phone calls.
Assist with recruitment and enrollment of new children.
Assist with the completion of DYCD monthly deliverables and inventory lists.
Assist with inputting attendance and activities into the DYCD Database.
Attend trainings, professional developments and staff meetings as needed.
Open the center when the Site Director or Assistant Director are off-site.
Other duties as assigned.
Qualifications
High school degree required; Associate's Degree in Business Administration or related field preferred.
One year of experience in an office setting required.
Good communication and customer service skills required.
Familiarity with non-profit, youth or social service agencies preferred.
Demonstrated skills in program and human resource administration, with ability to manage multiple tasks and meet deadlines.
Ability to creatively problem-solve information management challenges.
Ability to multitask, be detail-oriented, and flexible.
Professional oral and written communication skills.
Ability to interact professionally with staff, volunteers, program members, parents, community residents, visitors, and vendors.
Computer proficiency in Microsoft Word, Access, Publisher, and Excel; ability to learn the DYCD Administrative Database.
Familiarity with office protocols involving dress, demeanor, record keeping, confidentiality, staff meetings, visitors, and employee use of supplies and equipment.
Reliable and able to work as a team member.
Other duties as assigned.
Equal Opportunity Employer BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities.
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Reports to: Cornerstone Site Director Work Location: 228 York Street, Brooklyn, NY 11201 Hours: Full time 35 hours per week - Monday to Friday 10:00 a.m. to 6:00 p.m. Salary Range: $35,000 per year
Brooklyn Community Services (BCS) is one of Brooklyn’s first and largest non-sectarian social services agencies. Serving more than 10,000 individuals annually, BCS provides a broad and diverse range of services including prevention of foster care placement, crisis intervention, early childhood and after-school education, vocational training, job placement, and clinical services to adults with physical and developmental disabilities and histories of mental illness.
Responsibilities
Provide administrative oversight, direction, training and support to staff, volunteers and interns for the effective and professional administration of the department.
Greet and meet parents and providers.
Arrange meetings and workshops using Google Calendar.
Prepare documents, correspondence, flyers, packets of information, etc.
Develop organizational procedures and systems for office personnel, including filling, billing, payroll and scheduling.
Enhance programming by completing program paperwork such as attendance, visitors log, NYCHA log, activity and sign-in sheets, etc.
Build positive relationships with youth and young adults and serve as a role model with respect to demeanor, communication and behavior.
Under the direction and approval of the site director, establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick, vacation and personal leave and lateness.
Oversee the professional use of phones and provide technical assistance to staff when necessary.
Order, secure, manage and maintain office supplies and equipment.
Prepare for all meetings occurring in the center, including agendas, room setup and phone calls.
Assist with recruitment and enrollment of new children.
Assist with the completion of DYCD monthly deliverables and inventory lists.
Assist with inputting attendance and activities into the DYCD Database.
Attend trainings, professional developments and staff meetings as needed.
Open the center when the Site Director or Assistant Director are off-site.
Other duties as assigned.
Qualifications
High school degree required; Associate's Degree in Business Administration or related field preferred.
One year of experience in an office setting required.
Good communication and customer service skills required.
Familiarity with non-profit, youth or social service agencies preferred.
Demonstrated skills in program and human resource administration, with ability to manage multiple tasks and meet deadlines.
Ability to creatively problem-solve information management challenges.
Ability to multitask, be detail-oriented, and flexible.
Professional oral and written communication skills.
Ability to interact professionally with staff, volunteers, program members, parents, community residents, visitors, and vendors.
Computer proficiency in Microsoft Word, Access, Publisher, and Excel; ability to learn the DYCD Administrative Database.
Familiarity with office protocols involving dress, demeanor, record keeping, confidentiality, staff meetings, visitors, and employee use of supplies and equipment.
Reliable and able to work as a team member.
Other duties as assigned.
Equal Opportunity Employer BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities.
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