Confidential Jobs
The ideal candidate will provide top-level assistance for high level executives. You should be well-organized and be comfortable scheduling meetings, domestic and international travel and responding to emails on the executive's behalf. Lastly, you should be able to draft documents and help the executive team with any necessary meeting preparations.
Responsibilities
Calendar and Travel Management
Efficiently manage the executive team’s calendars, including scheduling appointments, meetings, and travel arrangements Create detailed itineraries and ensure all travel plans run smoothly Communication and Correspondence
Act as the primary point of contact between executives and internal/external stakeholders Handle incoming and outgoing correspondence, emails, and phone calls with professionalism and attention to detail Meeting and Presentation Preparation
Prepare meeting agendas, materials, and presentations Financial and Expense Management
Monitor and manage executive expense reports, ensuring accuracy and compliance with company policies Document and Information Management
Organize and maintain important documents, files, and records. Ensure easy access to critical information when needed Handle sensitive and confidential information with the utmost discretion and professionalism Executive Support and Relationship Management
Assist with special projects and initiatives as assigned by the Manager of Executive Administration. Conduct research, gather data, and prepare reports as required Assist executives in prioritizing tasks and managing their time effectively. Identify opportunities to improve workflow and productivity Develop and maintain positive working relationships with team members, clients, and external partners Qualifications
Bachelor's degree or equivalent experience 5+ years of experience as an executive assistant or in a similar administrative role Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Exceptional organizational and time management skills Strong communication and interpersonal abilities Ability to work independently, anticipate needs, and make decisions Discretion and trustworthiness
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Calendar and Travel Management
Efficiently manage the executive team’s calendars, including scheduling appointments, meetings, and travel arrangements Create detailed itineraries and ensure all travel plans run smoothly Communication and Correspondence
Act as the primary point of contact between executives and internal/external stakeholders Handle incoming and outgoing correspondence, emails, and phone calls with professionalism and attention to detail Meeting and Presentation Preparation
Prepare meeting agendas, materials, and presentations Financial and Expense Management
Monitor and manage executive expense reports, ensuring accuracy and compliance with company policies Document and Information Management
Organize and maintain important documents, files, and records. Ensure easy access to critical information when needed Handle sensitive and confidential information with the utmost discretion and professionalism Executive Support and Relationship Management
Assist with special projects and initiatives as assigned by the Manager of Executive Administration. Conduct research, gather data, and prepare reports as required Assist executives in prioritizing tasks and managing their time effectively. Identify opportunities to improve workflow and productivity Develop and maintain positive working relationships with team members, clients, and external partners Qualifications
Bachelor's degree or equivalent experience 5+ years of experience as an executive assistant or in a similar administrative role Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Exceptional organizational and time management skills Strong communication and interpersonal abilities Ability to work independently, anticipate needs, and make decisions Discretion and trustworthiness
#J-18808-Ljbffr