NKU Graduate Education
Head of Special Collections and University Archives
NKU Graduate Education, Newport, Kentucky, us, 41072
Head of Special Collections and University Archives
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Position Information
Working Title: Head of Special Collections and University Archives
Department: Steely Library
Full Time or Part Time?: Full Time
Position Number: 30027526
Purpose of Position
The W. Frank Steely Library at Northern Kentucky University seeks a collaborative, visionary, and service-oriented individual to serve as University Archivist. The University Archivist is the Head of Special Collections and University Archives, which also includes the University Records and Information Management program. This non-tenure-track renewable faculty position is responsible for department personnel, budgets, and financial expenses; all archival functions, including policy and procedure creation; management of the physical space and equipment assigned to the department; and security and physical safety of all department resources and collections. The University Archivist determines how the department directs its energy as it simultaneously supports the university strategic plan and library goals. The University Archivist advocates for department needs and promotes its expertise and resources internally, externally, and within the profession. As a faculty member, the University Archivist will be expected to participate on library and campus-wide committees. As a department head, this position serves on the Library’s leadership team and will contribute to the development and implementation of the Library’s vision and goals. This position leads the Special Collections and University Archives Department, and reports to the Dean of the Library.
This is not a remote position.
Background
NKU is a public comprehensive university located in the Northern Kentucky/Cincinnati, Ohio metropolitan area. The university delivers innovative, learner-centered education and engages in impactful scholarly and creative activities, all of which empower students for fulfilling careers and meaningful lives while contributing to the social and economic vitality of the region. The W. Frank Steely Library provides a wide range of library services to support the University’s commitment to its Forward Together strategic plan. NKU has almost 14,000 students, over 2,000 faculty and staff. It offers 79 undergraduate degree programs, master’s degrees in 21 disciplines, graduate certificates in 15 areas, two doctoral programs, a law degree, and in a partnership with the University of Kentucky and St. Elizabeth Hospital opened a medical school in the fall of 2019.
Primary Responsibilities
Supervision and Leadership in Organizational Culture
Supervises and leads a team of librarians and staff in the Special Collections and University Archives Department, including special collections, university archives, and records management.
Responsible for the security of the physical space dedicated to the department; the security and physical safety of the university records, historical collections and other materials constituting the department’s collections; and departmental equipment.
Monitors budget allocations and ensures effective stewardship of funds.
Oversees and supports all departmental assessment, using data to make informed decisions.
Communicates with clarity and transparency to internal and external stakeholders.
Actively promotes an environment of continual improvement by engaging in ongoing learning, information sharing, and professional development.
Archival Management
Develops and manages the archival arrangement and description program for permanent university records and special (historical) collections in all formats. Sets policy for application of archival descriptive standards and best practices. Strives to make the materials as accessible as possible both on campus and remotely, using the most current technology available.
Appraises potential new Special Collections donations and determines what to accept.
Records and Information Management
Overall responsibility for the University Records and Information Management (RIM) Program, including representing, promoting, advocating for and developing the program at the university level; influencing university policies and practices to adopt, apply or reflect records and information management best practices; overseeing the Records Manager who manages the program on a daily basis. Serves as the University Records Officer.
Works to develop a program for the management and preservation of the university’s permanent digital records; and to provide appropriate access to digital records managed by the Archives that complies with copyright, intellectual and other property rights.
Research and Instructional Assistance
Provides specialized research assistance to on-site and distance researchers using materials in Special Collections and University Archives.
Provides course-based archival instruction, collaborating with the Head of Education and Outreach Services to ensure instructional alignment and collaboration opportunities.
Provides general weekly research help services, including reference desk hours, virtual chat, and consultations, to support in-person and virtual users.
Other
Supports fundraising and development efforts related to Special Collections and University Archives.
Collaboratively identifies and pursues outreach opportunities for the NKU and wider regional community. Works in collaboration with the Associate Dean, who actualizes the outreach strategy in the library.
Other duties as assigned.
Service
Participates in library and campus-wide committees.
Qualifications
Minimum Requirements
Master’s degree from an ALA-accredited library or information science program or an ALA-approved foreign equivalent, or an equivalent advanced degree and relevant experience.
Demonstrated experience with special collections and university archives in an academic or research library.
Supervisory experience and/or evidence of the ability to be an effective team leader who fosters a welcoming, efficient, and collegial workplace.
Preferred Qualifications
Experience with and/or knowledge of records management (including physical and electronic records).
Experience with and/or knowledge of how to develop and support instruction and/or outreach programs in special collections and university archives.
Demonstrated experience with donor relations in special collections and university archives.
Knowledge, Skills, And Abilities
Knowledge of current and emerging trends and technologies related to special collections and university archives, library services, and higher education.
Understanding of best practices in archival appraisal, accessioning, arrangement and description, research, and reference service; current archival descriptive standards (like DACS, EAD) as well as library standards like Dublin Core; and experience with ArchivesSpace or similar archival collection management software for accessioning and finding aid creation.
Knowledge of applicable standards and experience working with digital files including strong file management skills, file transfer methods, recommended preservation file formats; experience scanning photographs and documents; knowledge of or experience managing server space.
Exemplary interpersonal and communication skills.
Ability to work successfully in a highly collaborative environment and to prioritize various projects and departmental initiatives.
Demonstrated commitment to training and professional development/achievement of faculty and staff especially in the area of special collections and archives.
Demonstrated commitment to creating a sense of belonging for all library users.
Any candidate offered this position will be required to undergo a pre-employment criminal background check as mandated by state law.
Posting Detail Information
Requisition Number 2025F799
Job Open Date 09/22/2025
Job Close Date
Quick Link https://jobs.nku.edu/postings/15143
Note : The following sections appear to be job board boilerplate or unrelated listings and have been omitted from the refined description to maintain clarity and focus on this role.
Expiry : This posting does not indicate that the role is closed; there is no explicit "job expired" language. If the role closes, the page will show an explicit closing notice.
#J-18808-Ljbffr
Position Information
Working Title: Head of Special Collections and University Archives
Department: Steely Library
Full Time or Part Time?: Full Time
Position Number: 30027526
Purpose of Position
The W. Frank Steely Library at Northern Kentucky University seeks a collaborative, visionary, and service-oriented individual to serve as University Archivist. The University Archivist is the Head of Special Collections and University Archives, which also includes the University Records and Information Management program. This non-tenure-track renewable faculty position is responsible for department personnel, budgets, and financial expenses; all archival functions, including policy and procedure creation; management of the physical space and equipment assigned to the department; and security and physical safety of all department resources and collections. The University Archivist determines how the department directs its energy as it simultaneously supports the university strategic plan and library goals. The University Archivist advocates for department needs and promotes its expertise and resources internally, externally, and within the profession. As a faculty member, the University Archivist will be expected to participate on library and campus-wide committees. As a department head, this position serves on the Library’s leadership team and will contribute to the development and implementation of the Library’s vision and goals. This position leads the Special Collections and University Archives Department, and reports to the Dean of the Library.
This is not a remote position.
Background
NKU is a public comprehensive university located in the Northern Kentucky/Cincinnati, Ohio metropolitan area. The university delivers innovative, learner-centered education and engages in impactful scholarly and creative activities, all of which empower students for fulfilling careers and meaningful lives while contributing to the social and economic vitality of the region. The W. Frank Steely Library provides a wide range of library services to support the University’s commitment to its Forward Together strategic plan. NKU has almost 14,000 students, over 2,000 faculty and staff. It offers 79 undergraduate degree programs, master’s degrees in 21 disciplines, graduate certificates in 15 areas, two doctoral programs, a law degree, and in a partnership with the University of Kentucky and St. Elizabeth Hospital opened a medical school in the fall of 2019.
Primary Responsibilities
Supervision and Leadership in Organizational Culture
Supervises and leads a team of librarians and staff in the Special Collections and University Archives Department, including special collections, university archives, and records management.
Responsible for the security of the physical space dedicated to the department; the security and physical safety of the university records, historical collections and other materials constituting the department’s collections; and departmental equipment.
Monitors budget allocations and ensures effective stewardship of funds.
Oversees and supports all departmental assessment, using data to make informed decisions.
Communicates with clarity and transparency to internal and external stakeholders.
Actively promotes an environment of continual improvement by engaging in ongoing learning, information sharing, and professional development.
Archival Management
Develops and manages the archival arrangement and description program for permanent university records and special (historical) collections in all formats. Sets policy for application of archival descriptive standards and best practices. Strives to make the materials as accessible as possible both on campus and remotely, using the most current technology available.
Appraises potential new Special Collections donations and determines what to accept.
Records and Information Management
Overall responsibility for the University Records and Information Management (RIM) Program, including representing, promoting, advocating for and developing the program at the university level; influencing university policies and practices to adopt, apply or reflect records and information management best practices; overseeing the Records Manager who manages the program on a daily basis. Serves as the University Records Officer.
Works to develop a program for the management and preservation of the university’s permanent digital records; and to provide appropriate access to digital records managed by the Archives that complies with copyright, intellectual and other property rights.
Research and Instructional Assistance
Provides specialized research assistance to on-site and distance researchers using materials in Special Collections and University Archives.
Provides course-based archival instruction, collaborating with the Head of Education and Outreach Services to ensure instructional alignment and collaboration opportunities.
Provides general weekly research help services, including reference desk hours, virtual chat, and consultations, to support in-person and virtual users.
Other
Supports fundraising and development efforts related to Special Collections and University Archives.
Collaboratively identifies and pursues outreach opportunities for the NKU and wider regional community. Works in collaboration with the Associate Dean, who actualizes the outreach strategy in the library.
Other duties as assigned.
Service
Participates in library and campus-wide committees.
Qualifications
Minimum Requirements
Master’s degree from an ALA-accredited library or information science program or an ALA-approved foreign equivalent, or an equivalent advanced degree and relevant experience.
Demonstrated experience with special collections and university archives in an academic or research library.
Supervisory experience and/or evidence of the ability to be an effective team leader who fosters a welcoming, efficient, and collegial workplace.
Preferred Qualifications
Experience with and/or knowledge of records management (including physical and electronic records).
Experience with and/or knowledge of how to develop and support instruction and/or outreach programs in special collections and university archives.
Demonstrated experience with donor relations in special collections and university archives.
Knowledge, Skills, And Abilities
Knowledge of current and emerging trends and technologies related to special collections and university archives, library services, and higher education.
Understanding of best practices in archival appraisal, accessioning, arrangement and description, research, and reference service; current archival descriptive standards (like DACS, EAD) as well as library standards like Dublin Core; and experience with ArchivesSpace or similar archival collection management software for accessioning and finding aid creation.
Knowledge of applicable standards and experience working with digital files including strong file management skills, file transfer methods, recommended preservation file formats; experience scanning photographs and documents; knowledge of or experience managing server space.
Exemplary interpersonal and communication skills.
Ability to work successfully in a highly collaborative environment and to prioritize various projects and departmental initiatives.
Demonstrated commitment to training and professional development/achievement of faculty and staff especially in the area of special collections and archives.
Demonstrated commitment to creating a sense of belonging for all library users.
Any candidate offered this position will be required to undergo a pre-employment criminal background check as mandated by state law.
Posting Detail Information
Requisition Number 2025F799
Job Open Date 09/22/2025
Job Close Date
Quick Link https://jobs.nku.edu/postings/15143
Note : The following sections appear to be job board boilerplate or unrelated listings and have been omitted from the refined description to maintain clarity and focus on this role.
Expiry : This posting does not indicate that the role is closed; there is no explicit "job expired" language. If the role closes, the page will show an explicit closing notice.
#J-18808-Ljbffr