Boys and Girls Clubs of Boston
Asst Dir, Development & Campaign Operations
Boys and Girls Clubs of Boston, Boston, Massachusetts, us, 02298
Overview
Asst Dir, Development & Campaign Operations Position Summary: Reporting to the Chief Advancement Officer (CAO), the Assistant Director, Development and Campaign Operations supports major gift and campaign fundraising efforts through strategic project coordination, committee administration, and cross-departmental communication sharing. This role organizes donor and committee meetings, prepares meeting materials and follow-ups, and ensures seamless collaboration between Development leadership and departments across the organization, including Club-level staff. We align fundraising strategies and donor engagement with BGCB’s on-the-ground impact. Responsibilities
Schedule and manage donor meetings for the CAO and Development leadership; prepare and distribute briefing materials in a timely manner. Coordinate follow-up actions post-meetings, including thank-you notes, deliverables, and tracking next steps; ensure accurate meeting documentation and updates in Raiser’s Edge. Assist the CAO and other campaign leaders in maintaining momentum for donor meetings by suggesting engagement opportunities and coordinating with the stewardship team for major gift prospects. Encourage and remind prospect managers to be proactive in reaching out to donors, sending a confirmation email or note. Prepare materials needed for major donor meetings. While the coordinator may customize materials, keep them updated and organized. Follow up from major donor meetings, ensuring donors are thanked and receive promised materials or follow-up actions; update and file meeting records and note follow-up actions. Work with Operations team to request prospect identification and research. Donor Prospect Meeting Coordination: see above items. Campaign Committee Administration: schedule committee meetings, ensure materials are organized and available, attend meetings to capture detailed notes and follow up on tasks, draft notes for leadership. Cross-Departmental Leadership: coordinate with development staff to ensure contacts with campaign donors are aligned with governance, program, events, and other fundraising efforts; liaise with PIE, governance, and Club staff to share updates on programming and priorities; translate club impact into compelling stories and data for donor engagement; streamline information sharing across departments; promote a culture of transparency and collaboration. Qualifications
Bachelor’s degree or related experience with 2-3 years of governance and stakeholder management experience. Demonstrated ability to analyze and synthesize a high volume of information. Commitment to BGCB’s mission and strategic direction. Ability to write concise communications with attention to accuracy and detail. Ability to work independently with strong project management skills. Ability to handle sensitive and confidential information. Knowledge of Raiser’s Edge or similar CRMs preferred. Prior campaign experience preferred.
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Asst Dir, Development & Campaign Operations Position Summary: Reporting to the Chief Advancement Officer (CAO), the Assistant Director, Development and Campaign Operations supports major gift and campaign fundraising efforts through strategic project coordination, committee administration, and cross-departmental communication sharing. This role organizes donor and committee meetings, prepares meeting materials and follow-ups, and ensures seamless collaboration between Development leadership and departments across the organization, including Club-level staff. We align fundraising strategies and donor engagement with BGCB’s on-the-ground impact. Responsibilities
Schedule and manage donor meetings for the CAO and Development leadership; prepare and distribute briefing materials in a timely manner. Coordinate follow-up actions post-meetings, including thank-you notes, deliverables, and tracking next steps; ensure accurate meeting documentation and updates in Raiser’s Edge. Assist the CAO and other campaign leaders in maintaining momentum for donor meetings by suggesting engagement opportunities and coordinating with the stewardship team for major gift prospects. Encourage and remind prospect managers to be proactive in reaching out to donors, sending a confirmation email or note. Prepare materials needed for major donor meetings. While the coordinator may customize materials, keep them updated and organized. Follow up from major donor meetings, ensuring donors are thanked and receive promised materials or follow-up actions; update and file meeting records and note follow-up actions. Work with Operations team to request prospect identification and research. Donor Prospect Meeting Coordination: see above items. Campaign Committee Administration: schedule committee meetings, ensure materials are organized and available, attend meetings to capture detailed notes and follow up on tasks, draft notes for leadership. Cross-Departmental Leadership: coordinate with development staff to ensure contacts with campaign donors are aligned with governance, program, events, and other fundraising efforts; liaise with PIE, governance, and Club staff to share updates on programming and priorities; translate club impact into compelling stories and data for donor engagement; streamline information sharing across departments; promote a culture of transparency and collaboration. Qualifications
Bachelor’s degree or related experience with 2-3 years of governance and stakeholder management experience. Demonstrated ability to analyze and synthesize a high volume of information. Commitment to BGCB’s mission and strategic direction. Ability to write concise communications with attention to accuracy and detail. Ability to work independently with strong project management skills. Ability to handle sensitive and confidential information. Knowledge of Raiser’s Edge or similar CRMs preferred. Prior campaign experience preferred.
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