Castlerock Consulting
Finance & Administration Manager
Castlerock Consulting, Redwood City, California, United States, 94061
Finance & Administration Manager – Music & Arts Nonprofit
Ragazzi Boys Chorus, a GRAMMY Award–winning music nonprofit and the Bay Area’s largest boys’ chorus, is seeking a Finance & Administration Manager to lead the financial and administrative operations of our $2M organization. This role is an opportunity to bring your finance, accounting, and nonprofit administration expertise to a respected music and arts institution. You’ll ensure accurate reporting, sound financial systems, compliant HR practices, and reliable operations that enable our singers and audiences to thrive. This is a full-time position with salary of $75,000 – $95,000 annually. What You’ll Do
As Finance & Administration Manager, you will be the key partner to our Executive/Artistic Director, Board, and families. Your work will span finance, HR, and operations, including: Finance & Accounting:
Oversee day-to-day bookkeeping, accounts payable/receivable, deposits, and payroll entries. Finance & Accounting:
Review and approve monthly reconciliations and financial schedules for accuracy and clarity. Finance & Accounting:
Monitor and manage cash flow on an ongoing basis; prepare cash forecasts and projections. Finance & Accounting:
Coordinate the annual budget process: collect inputs from staff, draft models, and maintain budget-to-actual tracking throughout the year. Finance & Accounting:
Prepare clear, timely management-level reports (budget vs. actuals, cash flow, forecasts, etc.) for the Executive Director and Board. Finance & Accounting:
Lead the tax and annual audit process; serve as the primary contact for external auditors and liaise closely with our fractional CFO on technical accounting matters. HR & Payroll:
Ensure staff are paid accurately and on time, oversee onboarding/offboarding, and work with our outsourced HR partner to ensure compliance. Parent, Volunteer & Board Relations:
Be the primary contact for billing and scholarships; support parents and families with clarity and diplomacy; maintain Board records and support Development with financial materials. Operations:
Manage business aspects of concerts, tours, and camps, from ticketing and registration to vendor agreements and insurance. Process Improvements:
Partner with leadership to refine systems, increase efficiency, and solve operational challenges. What We’re Looking For
3–5+ years in nonprofit accounting, including budget and restricted funds. Audit experience is a plus. Strong technical skills with accounting software (QuickBooks or equivalent), payroll, and Excel/Google Sheets. Understanding of payroll and HR compliance is a plus. Excellent interpersonal and written/oral communication skills. Effective working with colleagues, volunteers, and parents. Demonstrated ability to get good results while building positive relationships. Self-starter, with good judgment and strong problem-solving ability. Comfortable acting independently, asking for help, admitting errors, and keeping others informed. Strong organizational and project management skills; able to run checklists, enforce deadlines, and keep multiple processes moving. Analytical skills to review financials, spot inconsistencies, and communicate results clearly. Orientation toward reliability, accuracy, clarity, and efficiency in all systems and processes. Quick learner, demonstrating curiosity, initiative, and drive. Appreciation for choral arts and the mission of Ragazzi is a plus. Work Environment & Schedule
As a performing arts organization, rehearsals and concerts are the heart of what we do. You’ll work onsite at least three days a week, with Fridays working from home. On rehearsal nights (Mon–Wed), the office shifts to 12–8 pm; we ask you to cover two of those evenings per week. You’ll also attend 10+ weekend performances annually (with compensatory time off). We’re flexible on scheduling for the right candidate.
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Ragazzi Boys Chorus, a GRAMMY Award–winning music nonprofit and the Bay Area’s largest boys’ chorus, is seeking a Finance & Administration Manager to lead the financial and administrative operations of our $2M organization. This role is an opportunity to bring your finance, accounting, and nonprofit administration expertise to a respected music and arts institution. You’ll ensure accurate reporting, sound financial systems, compliant HR practices, and reliable operations that enable our singers and audiences to thrive. This is a full-time position with salary of $75,000 – $95,000 annually. What You’ll Do
As Finance & Administration Manager, you will be the key partner to our Executive/Artistic Director, Board, and families. Your work will span finance, HR, and operations, including: Finance & Accounting:
Oversee day-to-day bookkeeping, accounts payable/receivable, deposits, and payroll entries. Finance & Accounting:
Review and approve monthly reconciliations and financial schedules for accuracy and clarity. Finance & Accounting:
Monitor and manage cash flow on an ongoing basis; prepare cash forecasts and projections. Finance & Accounting:
Coordinate the annual budget process: collect inputs from staff, draft models, and maintain budget-to-actual tracking throughout the year. Finance & Accounting:
Prepare clear, timely management-level reports (budget vs. actuals, cash flow, forecasts, etc.) for the Executive Director and Board. Finance & Accounting:
Lead the tax and annual audit process; serve as the primary contact for external auditors and liaise closely with our fractional CFO on technical accounting matters. HR & Payroll:
Ensure staff are paid accurately and on time, oversee onboarding/offboarding, and work with our outsourced HR partner to ensure compliance. Parent, Volunteer & Board Relations:
Be the primary contact for billing and scholarships; support parents and families with clarity and diplomacy; maintain Board records and support Development with financial materials. Operations:
Manage business aspects of concerts, tours, and camps, from ticketing and registration to vendor agreements and insurance. Process Improvements:
Partner with leadership to refine systems, increase efficiency, and solve operational challenges. What We’re Looking For
3–5+ years in nonprofit accounting, including budget and restricted funds. Audit experience is a plus. Strong technical skills with accounting software (QuickBooks or equivalent), payroll, and Excel/Google Sheets. Understanding of payroll and HR compliance is a plus. Excellent interpersonal and written/oral communication skills. Effective working with colleagues, volunteers, and parents. Demonstrated ability to get good results while building positive relationships. Self-starter, with good judgment and strong problem-solving ability. Comfortable acting independently, asking for help, admitting errors, and keeping others informed. Strong organizational and project management skills; able to run checklists, enforce deadlines, and keep multiple processes moving. Analytical skills to review financials, spot inconsistencies, and communicate results clearly. Orientation toward reliability, accuracy, clarity, and efficiency in all systems and processes. Quick learner, demonstrating curiosity, initiative, and drive. Appreciation for choral arts and the mission of Ragazzi is a plus. Work Environment & Schedule
As a performing arts organization, rehearsals and concerts are the heart of what we do. You’ll work onsite at least three days a week, with Fridays working from home. On rehearsal nights (Mon–Wed), the office shifts to 12–8 pm; we ask you to cover two of those evenings per week. You’ll also attend 10+ weekend performances annually (with compensatory time off). We’re flexible on scheduling for the right candidate.
#J-18808-Ljbffr