Troutman Pepper
Procurement Operations Analyst
Troutman Pepper, San Francisco, California, United States, 94199
We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.
We invite you to explore the position below and to submit your application to join our team!
The Procurement Operations Analyst supports department operations by creating spreadsheets, reports, and dashboards to track and enhance visibility into firm spending, resource, and asset data. The Procurement Operations Analyst works collaboratively with departments across the Firm for their vendor engagement and management needs while also interacting with vendors and key firm stakeholders to align resources and budgets to ensure achievement of objectives.
Essential Duties and Responsibilities
Communicates with suppliers to confirm order details, delivery schedules, and resolve any issues. Maintains accurate and up-to-date procurement records, including contracts, purchase orders, and supplier information. Coordinates and compiles necessary materials and documentation for procurement review meetings. Creates spreadsheets, reports, and dashboards that track firm-level spend, asset, and resource data. Processes orders and renewal information into the asset management system. Assists with tracking expenditures for budget and forecast variance analysis. Assists in monitoring inventory levels and coordinates with relevant departments for replenishment needs. Ensures that all documentation related to purchases, cancellations, and vendors are filed in the appropriate systems. Process invoices, purchase orders, and renewals as necessary. Researches, analyzes, and gathers data to support purchasing decisions. Integrates various Procurement tools, systems and data sets to streamline processes and workflows. Identifies and updates contract information within the various Procurement systems including the Firm’s Contract Management, Asset Management and Supplier Diversity tools. Provides additional reporting and analysis on firm resources, usage and costs. Assists with team administrative tasks, including data entry, filing, and document management. Knowledge, Skills, and Abilities
High level of accuracy and attention to detail. Ability to effectively prioritize according to need and urgency. Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm as well as external contacts. Ability to communicate clearly, both written and verbal. Ability to represent the department in a professional and positive manner. Ability to self-manage and work independently in a remote, hybrid, or in-office setting. Proficient with Power BI or Tableau Proficiency with various systems supporting key functions, such as contract and asset management, as well as Vizio Strong knowledge of relevant software applications, licensing structures and contract terminology. Education and/or Experience
Bachelor’s degree or equivalent combination of training, education, and experience that demonstrates the requisite knowledge and ability to perform the duties of the position. Minimum of three (3) years of experience working in Procurement or related field. Medium to large law or professional services firm experience preferred. The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs. This position description does not constitute a written or implied contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com. Equal Employment Opportunity Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law. Compensation is dependent on several factors, such as position, location, education, training, and/or experience. Hiring Salary Range:
$50,000.00 - $70,000.00
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Communicates with suppliers to confirm order details, delivery schedules, and resolve any issues. Maintains accurate and up-to-date procurement records, including contracts, purchase orders, and supplier information. Coordinates and compiles necessary materials and documentation for procurement review meetings. Creates spreadsheets, reports, and dashboards that track firm-level spend, asset, and resource data. Processes orders and renewal information into the asset management system. Assists with tracking expenditures for budget and forecast variance analysis. Assists in monitoring inventory levels and coordinates with relevant departments for replenishment needs. Ensures that all documentation related to purchases, cancellations, and vendors are filed in the appropriate systems. Process invoices, purchase orders, and renewals as necessary. Researches, analyzes, and gathers data to support purchasing decisions. Integrates various Procurement tools, systems and data sets to streamline processes and workflows. Identifies and updates contract information within the various Procurement systems including the Firm’s Contract Management, Asset Management and Supplier Diversity tools. Provides additional reporting and analysis on firm resources, usage and costs. Assists with team administrative tasks, including data entry, filing, and document management. Knowledge, Skills, and Abilities
High level of accuracy and attention to detail. Ability to effectively prioritize according to need and urgency. Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm as well as external contacts. Ability to communicate clearly, both written and verbal. Ability to represent the department in a professional and positive manner. Ability to self-manage and work independently in a remote, hybrid, or in-office setting. Proficient with Power BI or Tableau Proficiency with various systems supporting key functions, such as contract and asset management, as well as Vizio Strong knowledge of relevant software applications, licensing structures and contract terminology. Education and/or Experience
Bachelor’s degree or equivalent combination of training, education, and experience that demonstrates the requisite knowledge and ability to perform the duties of the position. Minimum of three (3) years of experience working in Procurement or related field. Medium to large law or professional services firm experience preferred. The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs. This position description does not constitute a written or implied contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com. Equal Employment Opportunity Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law. Compensation is dependent on several factors, such as position, location, education, training, and/or experience. Hiring Salary Range:
$50,000.00 - $70,000.00
#J-18808-Ljbffr