Florida Atlantic University
Associate Director of Physical Plant
Florida Atlantic University, Boca Raton, Florida, us, 33481
**Apply now to join FAU on its race to excellence.****For more information on everything FAU has to offer, please visit .****Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.****Position Summary:**Florida Atlantic University is seeking an **Associate Director of Physical Plant** - Boca Raton, FL.**Responsibilities:****Operational and Systems Oversight*** Manage day-to-day operations of building maintenance and general infrastructure,
managed grounds, and custodial functions and services.* Administer maintenance, custodial, and groundskeeping contracts, including vendor coordination, performance monitoring, issue resolution, and compliance with scope of work and regulatory requirements.* Coordinate with other campus units and responsible authorities to ensure seamless execution of campus service delivery, logistical support, and space readiness.* Maintain accurate records and documentation of building systems, maintenance history, custodial schedules, grounds service logs, and related inspections in alignment with institutional and regulatory standards.* Serve as acting lead in the absence of the Senior Director, when assigned.* Serve as Essential Personnel.**Design, Construction and Capital Planning Support*** Collaborate in the planning and review of capital construction, renovation, and space modification projects to ensure maintainability, serviceability, and standards compliance.* Participate in design and constructability reviews, as appropriate, providing facilities operations input during planning, submittal reviews, and commissioning.* Ensure maintenance and custodial teams are prepared to support operational readiness for new facilities upon occupancy.* Support the long-term planning by contributing to assessments and forecasting related to the maintenance, repair, and renewal of general facility infrastructure, interior environments, and managed grounds.**Compliance, Standards and Technical Documentation, and Reporting*** Ensure compliance with State, SUS, and University maintenance regulations and standards.* Apply APPA standards to evaluate service quality, allocate resources, and manage performance expectations.* Develop, maintain and revise of facilities maintenance policies, technical procedures, and operational standards.* Maintain and submit documentation for inspections, permit requirements, maintenance logs, and compliance reporting.* Lead or support internal audits and external inspections of general infrastructure and maintenance, grounds and services; prepare and submit documentation required for regulatory compliance.* Coordinate with responsible authorities, such as EH&S, to align facilities operations with university-wide regulatory and safety requirements.* Keep informed of evolving facilities regulations, best practices, maintenance protocols, and industry best practices to support continuous improvement in service delivery, compliance, and operational standards.* Prepare and submit required reports and documentation in collaboration with the Senior Director.**Budget and Resource Management*** Support the Facilities Budget Office in the development, monitoring, and adjustment of the operational budget, expenditures and billing rates, including preparing reports, as required.* Provide input into workforce, material, and vendor resource planning to support data-informed budgeting and uninterrupted service delivery* Support the FM Business Office regarding chargeback processes for billable services.* Monitor service performance, resource utilization, and contract expenditures to identify operational efficiencies and opportunities for cost-effective delivery.**Data and Performance Management*** Use the Computerized Maintenance Management System (CMMS) to review service request status, manage corrective and preventive maintenance activities, and monitor trends in custodial and building system work orders.* Develop and monitor performance metrics (e.g., KPIs, work order response times, cleaning quality scores) to support operational effectiveness, reporting, and continuous improvement, to include 3rd-party service providers, and in particular those that are operationally integrated.**Emergency Management and Resilience*** Assist/Lead the physical plant’s response to facility-related and managed grounds emergencies, including storm preparation and recovery, to achieve rapid stabilization and resolution, and effective stakeholder communication in coordination with the Senior Director, E& and campus partners.* Support institutional emergency planning and risk mitigation by leading physical plant readiness, coordinating post-event recovery of building interiors and grounds, and contributing to continuity strategies for maintenance, custodial, and structural services.**Customer Service and Stakeholder Engagement*** Serve as departmental liaison to university, SUS, and state-level facilities committees and working groups, as appropriate.* Liaise with campus stakeholders regarding scheduled work and unplanned service interruptions that minimize disruption to campus operations.* Coordinate with contracted service providers, internal FM divisions, and external partners to ensure high-quality service delivery and compliance with service-level agreements.**Staff Supervision and Development*** Supervise and support multi-trade and service teams.* Define expectations, delegate responsibilities, and foster accountability across all teams.* Promote ongoing training, certification, and knowledge-sharing to build workforce expertise and ensure compliance with safety and operational standards.* Perform other job-related duties as required.**FAU Benefits and Perks**If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:* Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.* State retirement options including tax-deferred annuities and Roth 403(b) plans.* State employees
program.* Sick Leave Pool Program.* Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).* Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).For details on FAU's amazing offers visit us at**Explore Living in Palm Beach County**The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here:**Minimum Qualifications:**Master's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required. ; or bachelor's degree from an accredited institution in an appropriate area of specialization and six years of appropriate experience required.
Preferred Qualifications/Skills:
Supervisory experience.**Salary:**$115,000 per year.**College or Department:**Facilities Management**Location:**Boca Raton**Work Days and Hours:**Monday - Friday, 8:00a.m.-5:00p.m. Some evenings and weekends may be required.**Application Deadline:**2025-10-02**Special Instructions to Applicant:**APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. #J-18808-Ljbffr
managed grounds, and custodial functions and services.* Administer maintenance, custodial, and groundskeeping contracts, including vendor coordination, performance monitoring, issue resolution, and compliance with scope of work and regulatory requirements.* Coordinate with other campus units and responsible authorities to ensure seamless execution of campus service delivery, logistical support, and space readiness.* Maintain accurate records and documentation of building systems, maintenance history, custodial schedules, grounds service logs, and related inspections in alignment with institutional and regulatory standards.* Serve as acting lead in the absence of the Senior Director, when assigned.* Serve as Essential Personnel.**Design, Construction and Capital Planning Support*** Collaborate in the planning and review of capital construction, renovation, and space modification projects to ensure maintainability, serviceability, and standards compliance.* Participate in design and constructability reviews, as appropriate, providing facilities operations input during planning, submittal reviews, and commissioning.* Ensure maintenance and custodial teams are prepared to support operational readiness for new facilities upon occupancy.* Support the long-term planning by contributing to assessments and forecasting related to the maintenance, repair, and renewal of general facility infrastructure, interior environments, and managed grounds.**Compliance, Standards and Technical Documentation, and Reporting*** Ensure compliance with State, SUS, and University maintenance regulations and standards.* Apply APPA standards to evaluate service quality, allocate resources, and manage performance expectations.* Develop, maintain and revise of facilities maintenance policies, technical procedures, and operational standards.* Maintain and submit documentation for inspections, permit requirements, maintenance logs, and compliance reporting.* Lead or support internal audits and external inspections of general infrastructure and maintenance, grounds and services; prepare and submit documentation required for regulatory compliance.* Coordinate with responsible authorities, such as EH&S, to align facilities operations with university-wide regulatory and safety requirements.* Keep informed of evolving facilities regulations, best practices, maintenance protocols, and industry best practices to support continuous improvement in service delivery, compliance, and operational standards.* Prepare and submit required reports and documentation in collaboration with the Senior Director.**Budget and Resource Management*** Support the Facilities Budget Office in the development, monitoring, and adjustment of the operational budget, expenditures and billing rates, including preparing reports, as required.* Provide input into workforce, material, and vendor resource planning to support data-informed budgeting and uninterrupted service delivery* Support the FM Business Office regarding chargeback processes for billable services.* Monitor service performance, resource utilization, and contract expenditures to identify operational efficiencies and opportunities for cost-effective delivery.**Data and Performance Management*** Use the Computerized Maintenance Management System (CMMS) to review service request status, manage corrective and preventive maintenance activities, and monitor trends in custodial and building system work orders.* Develop and monitor performance metrics (e.g., KPIs, work order response times, cleaning quality scores) to support operational effectiveness, reporting, and continuous improvement, to include 3rd-party service providers, and in particular those that are operationally integrated.**Emergency Management and Resilience*** Assist/Lead the physical plant’s response to facility-related and managed grounds emergencies, including storm preparation and recovery, to achieve rapid stabilization and resolution, and effective stakeholder communication in coordination with the Senior Director, E& and campus partners.* Support institutional emergency planning and risk mitigation by leading physical plant readiness, coordinating post-event recovery of building interiors and grounds, and contributing to continuity strategies for maintenance, custodial, and structural services.**Customer Service and Stakeholder Engagement*** Serve as departmental liaison to university, SUS, and state-level facilities committees and working groups, as appropriate.* Liaise with campus stakeholders regarding scheduled work and unplanned service interruptions that minimize disruption to campus operations.* Coordinate with contracted service providers, internal FM divisions, and external partners to ensure high-quality service delivery and compliance with service-level agreements.**Staff Supervision and Development*** Supervise and support multi-trade and service teams.* Define expectations, delegate responsibilities, and foster accountability across all teams.* Promote ongoing training, certification, and knowledge-sharing to build workforce expertise and ensure compliance with safety and operational standards.* Perform other job-related duties as required.**FAU Benefits and Perks**If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:* Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.* State retirement options including tax-deferred annuities and Roth 403(b) plans.* State employees
program.* Sick Leave Pool Program.* Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).* Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).For details on FAU's amazing offers visit us at**Explore Living in Palm Beach County**The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here:**Minimum Qualifications:**Master's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required. ; or bachelor's degree from an accredited institution in an appropriate area of specialization and six years of appropriate experience required.
Preferred Qualifications/Skills:
Supervisory experience.**Salary:**$115,000 per year.**College or Department:**Facilities Management**Location:**Boca Raton**Work Days and Hours:**Monday - Friday, 8:00a.m.-5:00p.m. Some evenings and weekends may be required.**Application Deadline:**2025-10-02**Special Instructions to Applicant:**APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. #J-18808-Ljbffr