Instabase
Overview
At Instabase, we are democratizing access to AI to help organizations solve unstructured data problems. We serve global clients and partners with a consumption-based pricing model, enabling customers to use what they need and gain business insights from our AI Hub platform features. Instabase operates globally with offices in San Francisco, New York, London and Bengaluru. We are
people-first
and foster a curious, experimental, customer-obsessed culture focused on turning unstructured data into insights. About the Role
Role:
Controller. A highly experienced, strategic, hands-on leader who will direct global accounting operations. Reporting to the CEO, you will build a world-class accounting function, scale processes and systems, ensure financial integrity, and provide actionable insights to support continued growth. You will design and execute a roadmap to scale the accounting function from rapid growth through maturity, ensuring financial accuracy, compliance, and operational efficiency. Your Responsibilities
Lead and scale the accounting function: manage general ledger, accounts payable, accounts receivable, payroll, fixed assets; own month-end, quarter-end, and annual close processes; ensure GAAP compliance and accurate internal/external reporting. Build and grow accounting disciplines: financial reporting, technical accounting, AP, payroll, international accounting, corporate accounting and consolidations, tax, treasury, and risk. Technical accounting: interpret and implement ASC 606, ASC 842; develop and maintain accounting policies and procedures. Internal controls and audit management: design and maintain internal controls over financial reporting; manage external audits as primary liaison. Systems and process optimization: ensure scalable tech stack and processes; drive automation and efficiency (ERP—NetSuite preferred; expense management and billing systems). Strategic partnership: collaborate with FP&A, Sales, Legal and other stakeholders to provide insight, inform forecasting, support initiatives, and ensure proper accounting treatment for new products and transactions. Team leadership and development: hire and develop a high-performing accounting team; foster learning, accountability, and excellence. Scalability and public company readiness: prepare for future growth, potential M&A, and SOX readiness. Your Approach
Builder and Problem-Solver:
thrive in high-growth environments; design scalable systems and processes that power a world-class accounting function. Strategic Doer:
fast-paced, high-impact role; define best practices, drive improvements across controls, reporting, audit readiness, and financial operations; own and accelerate work with independence and urgency. Risk-Aware and Integrity-Focused:
maintain tight internal controls and accurate books; accuracy and compliance are foundational. Storyteller:
capable of presenting a clear, verifiable financial story; build something impactful and scalable. About You
Education: Bachelor's degree in Accounting, Finance, or related field. Certification: Active CPA license required. Experience: 10-15 years of progressive accounting experience (Big 4 and industry); at least 3+ years in a Controller or Assistant Controller role, preferably in a high-growth SaaS or technology company. Foundational Knowledge: deep U.S. GAAP knowledge, with ASC 606 and ASC 842 experience; experience shaping accounting policies and procedures. Systems: strong experience with ERP systems (NetSuite preferred) and financial systems. Analytical skills: strong analytical, problem-solving, and decision-making abilities; detail-oriented and hands-on. Leadership and communication: proven leadership with experience building and managing teams; excellent written and verbal communication for senior stakeholders. Adaptability: thrive in fast-paced, ambiguous, rapidly changing environments; proactive and organized. Public company readiness: experience with or strong understanding of SOX and public company accounting is desirable. Instabase is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, protected veteran status, or disability status.
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At Instabase, we are democratizing access to AI to help organizations solve unstructured data problems. We serve global clients and partners with a consumption-based pricing model, enabling customers to use what they need and gain business insights from our AI Hub platform features. Instabase operates globally with offices in San Francisco, New York, London and Bengaluru. We are
people-first
and foster a curious, experimental, customer-obsessed culture focused on turning unstructured data into insights. About the Role
Role:
Controller. A highly experienced, strategic, hands-on leader who will direct global accounting operations. Reporting to the CEO, you will build a world-class accounting function, scale processes and systems, ensure financial integrity, and provide actionable insights to support continued growth. You will design and execute a roadmap to scale the accounting function from rapid growth through maturity, ensuring financial accuracy, compliance, and operational efficiency. Your Responsibilities
Lead and scale the accounting function: manage general ledger, accounts payable, accounts receivable, payroll, fixed assets; own month-end, quarter-end, and annual close processes; ensure GAAP compliance and accurate internal/external reporting. Build and grow accounting disciplines: financial reporting, technical accounting, AP, payroll, international accounting, corporate accounting and consolidations, tax, treasury, and risk. Technical accounting: interpret and implement ASC 606, ASC 842; develop and maintain accounting policies and procedures. Internal controls and audit management: design and maintain internal controls over financial reporting; manage external audits as primary liaison. Systems and process optimization: ensure scalable tech stack and processes; drive automation and efficiency (ERP—NetSuite preferred; expense management and billing systems). Strategic partnership: collaborate with FP&A, Sales, Legal and other stakeholders to provide insight, inform forecasting, support initiatives, and ensure proper accounting treatment for new products and transactions. Team leadership and development: hire and develop a high-performing accounting team; foster learning, accountability, and excellence. Scalability and public company readiness: prepare for future growth, potential M&A, and SOX readiness. Your Approach
Builder and Problem-Solver:
thrive in high-growth environments; design scalable systems and processes that power a world-class accounting function. Strategic Doer:
fast-paced, high-impact role; define best practices, drive improvements across controls, reporting, audit readiness, and financial operations; own and accelerate work with independence and urgency. Risk-Aware and Integrity-Focused:
maintain tight internal controls and accurate books; accuracy and compliance are foundational. Storyteller:
capable of presenting a clear, verifiable financial story; build something impactful and scalable. About You
Education: Bachelor's degree in Accounting, Finance, or related field. Certification: Active CPA license required. Experience: 10-15 years of progressive accounting experience (Big 4 and industry); at least 3+ years in a Controller or Assistant Controller role, preferably in a high-growth SaaS or technology company. Foundational Knowledge: deep U.S. GAAP knowledge, with ASC 606 and ASC 842 experience; experience shaping accounting policies and procedures. Systems: strong experience with ERP systems (NetSuite preferred) and financial systems. Analytical skills: strong analytical, problem-solving, and decision-making abilities; detail-oriented and hands-on. Leadership and communication: proven leadership with experience building and managing teams; excellent written and verbal communication for senior stakeholders. Adaptability: thrive in fast-paced, ambiguous, rapidly changing environments; proactive and organized. Public company readiness: experience with or strong understanding of SOX and public company accounting is desirable. Instabase is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, protected veteran status, or disability status.
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