Beth Israel Deaconess Medical Center
Research Administrator II
Beth Israel Deaconess Medical Center, Boston, Massachusetts, us, 02298
Overview
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Research Administrator II
role at
Beth Israel Deaconess Medical Center . Job Type: Regular; Time Type: Full time; Work Shift: Day (United States of America); FLSA Status: Exempt. The Research Administrator II is responsible for the daily administrative operations of defined research areas including grant and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, and preparation of regular reporting on the status of funding and approval of research expenditures. This role collaborates with Chiefs and Principal Investigators (PIs) and Research Administration Team leadership to ensure compliance and proper implementation of policies and procedures.
Primary Responsibilities
Work with information from internal systems (including Workday, grant management software, and other systems) to monitor purchases, actual and encumbered expenses, as well as salary distributions. Aptitude for numbers, budget management, and understanding of research federal policies are essential. Reconcile information/reports with Financial Analysts and others as necessary and provide investigators with regular financial status reports in user-friendly formats. Hold regular meetings with investigators to review projections and avoid deficit spending; help manage deficits as needed with investigators and Research Administration leadership. Manage time and effort reporting for defined areas; work with PIs to regularly monitor information and report any unusual or non-compliant information to PI and Research Administration leadership. Authorize all expense items (deposits, fund transfers, assignment of expenses) within areas of responsibility; coordinate with A/P, HR, and Purchasing to ensure receipt of materials and prompt payment or issue resolution. Coordinate and support the grant proposal submission process including budget development for new and non‑competing submissions; advise investigators on grant policies, due dates for progress reports, and compliance requirements; review proposals in final stage prior to Signature Official review and sponsor submission. Collaborate with the Harvard International Office and Human Resources to assist with onboarding of new hires as needed. Participate in routine research administration meetings, seminars, and programs to stay abreast of best practices and guiding regulations. Assist with onboarding and offboarding of labs and staff under the direction of the Research Manager.
Required Qualifications
Associate’s degree required. 1–3 years of Research Administration experience or 2+ years of related experience required. Experience with computer systems, including web-based applications and Microsoft Office (Outlook, Word, Excel, PowerPoint or Access).
Preferred Qualifications
Bachelor’s degree preferred.
Competencies
Decision Making: Ability to make decisions guided by general instructions and practices, with some interpretation; may recommend solutions for problems of moderate complexity and importance. Problem Solving: Ability to address varied problems requiring analysis or interpretation based on knowledge and standards. Independence of Action: Ability to follow precedents and procedures; may set priorities within general guidelines; seeks assistance for difficult or unpredictable situations. Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers. Oral Communications: Ability to communicate effectively in English with medical center staff, patients, families, and external customers. Knowledge: Working knowledge of standard concepts, practices, procedures, and policies with ability to apply them in varied situations. Team Work: Ability to collaborate in small teams to improve operations by offering ideas and respecting team members. Customer Service: Ability to provide a high level of service with active listening and problem solving; remain calm in stressful situations.
Equal Opportunity Employer/Veterans/Disabled.
Note: This description reflects the responsibilities and qualifications of the role and does not include every duty that may be assigned. Referrals increase your chances of interviewing.
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Join to apply for the
Research Administrator II
role at
Beth Israel Deaconess Medical Center . Job Type: Regular; Time Type: Full time; Work Shift: Day (United States of America); FLSA Status: Exempt. The Research Administrator II is responsible for the daily administrative operations of defined research areas including grant and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, and preparation of regular reporting on the status of funding and approval of research expenditures. This role collaborates with Chiefs and Principal Investigators (PIs) and Research Administration Team leadership to ensure compliance and proper implementation of policies and procedures.
Primary Responsibilities
Work with information from internal systems (including Workday, grant management software, and other systems) to monitor purchases, actual and encumbered expenses, as well as salary distributions. Aptitude for numbers, budget management, and understanding of research federal policies are essential. Reconcile information/reports with Financial Analysts and others as necessary and provide investigators with regular financial status reports in user-friendly formats. Hold regular meetings with investigators to review projections and avoid deficit spending; help manage deficits as needed with investigators and Research Administration leadership. Manage time and effort reporting for defined areas; work with PIs to regularly monitor information and report any unusual or non-compliant information to PI and Research Administration leadership. Authorize all expense items (deposits, fund transfers, assignment of expenses) within areas of responsibility; coordinate with A/P, HR, and Purchasing to ensure receipt of materials and prompt payment or issue resolution. Coordinate and support the grant proposal submission process including budget development for new and non‑competing submissions; advise investigators on grant policies, due dates for progress reports, and compliance requirements; review proposals in final stage prior to Signature Official review and sponsor submission. Collaborate with the Harvard International Office and Human Resources to assist with onboarding of new hires as needed. Participate in routine research administration meetings, seminars, and programs to stay abreast of best practices and guiding regulations. Assist with onboarding and offboarding of labs and staff under the direction of the Research Manager.
Required Qualifications
Associate’s degree required. 1–3 years of Research Administration experience or 2+ years of related experience required. Experience with computer systems, including web-based applications and Microsoft Office (Outlook, Word, Excel, PowerPoint or Access).
Preferred Qualifications
Bachelor’s degree preferred.
Competencies
Decision Making: Ability to make decisions guided by general instructions and practices, with some interpretation; may recommend solutions for problems of moderate complexity and importance. Problem Solving: Ability to address varied problems requiring analysis or interpretation based on knowledge and standards. Independence of Action: Ability to follow precedents and procedures; may set priorities within general guidelines; seeks assistance for difficult or unpredictable situations. Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers. Oral Communications: Ability to communicate effectively in English with medical center staff, patients, families, and external customers. Knowledge: Working knowledge of standard concepts, practices, procedures, and policies with ability to apply them in varied situations. Team Work: Ability to collaborate in small teams to improve operations by offering ideas and respecting team members. Customer Service: Ability to provide a high level of service with active listening and problem solving; remain calm in stressful situations.
Equal Opportunity Employer/Veterans/Disabled.
Note: This description reflects the responsibilities and qualifications of the role and does not include every duty that may be assigned. Referrals increase your chances of interviewing.
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