ThinkBAC Consulting LLC
Renewables Executive Assistant & Office Manager, Organizational Leaders
ThinkBAC Consulting LLC, San Francisco, California, United States, 94199
Overview
Location: San Francisco, CA Area. Energy and Utilities. Full-time role with ThinkBAC Consulting.
This is an opportunity to join an industry-leading renewable energy venture with strong private equity backing that is focused on the development, execution, and operations of dynamic utility-scale energy storage projects. They are at the forefront of the industry, have accumulated over 9GW of projects in a relatively short period of time, and are currently looking to add depth to their Corporate Operational Team with an Executive Assistant & Office Manager.
This is a high-impact role that will take full ownership of the San Francisco office workspace, culture, and overall office management functions. It is a highly visible position, acting as a bridge between the San Francisco office and Executive Department Heads, ensuring business priorities are advanced while optimizing administrative processes (in-office policies, scheduling, travel, inventory, and logistics).
The role will serve as an Office Administrative Management Leader, ensuring that business-critical timelines are met, special projects progress smoothly, and internal communication tools remain effective and efficient. The right person for this role must be highly detail-oriented and an effective communicator—someone who isn’t afraid to ask tough or clarifying questions to provide clear insights to the Executive Leadership Team. A mindset of "no task too small; no task too big"—this job includes all aspects of Office Management, from managing executive workflows to ensuring the office facilities stay optimized.
The company is committed to creating more renewable infrastructure solutions for the grid and is offering comprehensive compensation packages that include forecasted long-term incentives to their employees leading the drive to meet company goals. Other perks include a competitive base salary, open PTO policy, flex work hours, health benefits, the opportunity to work with a transparent Executive Leadership Team, and more.
Responsibilities
Takes ownership of managing the Executive Leadership Team's day-to-day schedule as well as daily workflows with emphasis on task prioritization, delegation, and risk management to stay ahead of real-time problems and maximize efficiencies.
Acts as an Executive Administration Leader and Manager to the office staff and visitors.
Works directly with Executives Staff on upholding company culture and values in the office.
Directs and guides vendors, subcontractors, and office guests.
Manages office communication systems and logistics including directing mail and deliveries.
Plans company events and business travel arrangements for office staff.
Leads office-wide administrative and clerical initiatives.
Qualifications
4+ years of experience in Office Management supporting Executive Staff, Executive Teams, or C-Level Suite (CEO, COO, CFO, CTO).
Proven Office Manager with a high level of attention to detail.
Comfortable handling typical Office Management duties such as mail intake/distribution and ensuring office facilities stay optimized (including basic kitchen duties).
Effective communicator who can respectfully represent the Office Executives internally and externally with confidence.
Willingness to ask tough questions needed to meet business objectives and timelines set forth by the Office Executives.
Proven background supporting Executive Teams or Leaders on business-critical initiatives.
Solution-driven attitude with conflict resolution experience.
Excellent writing with attention to spelling, grammar, and punctuation.
Certified Notary or willingness to pursue Notary certification.
Tech-savvy: Google Suite/Workspace, Zoom, Slack, MS Office (Power User), ToDoist.
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This is an opportunity to join an industry-leading renewable energy venture with strong private equity backing that is focused on the development, execution, and operations of dynamic utility-scale energy storage projects. They are at the forefront of the industry, have accumulated over 9GW of projects in a relatively short period of time, and are currently looking to add depth to their Corporate Operational Team with an Executive Assistant & Office Manager.
This is a high-impact role that will take full ownership of the San Francisco office workspace, culture, and overall office management functions. It is a highly visible position, acting as a bridge between the San Francisco office and Executive Department Heads, ensuring business priorities are advanced while optimizing administrative processes (in-office policies, scheduling, travel, inventory, and logistics).
The role will serve as an Office Administrative Management Leader, ensuring that business-critical timelines are met, special projects progress smoothly, and internal communication tools remain effective and efficient. The right person for this role must be highly detail-oriented and an effective communicator—someone who isn’t afraid to ask tough or clarifying questions to provide clear insights to the Executive Leadership Team. A mindset of "no task too small; no task too big"—this job includes all aspects of Office Management, from managing executive workflows to ensuring the office facilities stay optimized.
The company is committed to creating more renewable infrastructure solutions for the grid and is offering comprehensive compensation packages that include forecasted long-term incentives to their employees leading the drive to meet company goals. Other perks include a competitive base salary, open PTO policy, flex work hours, health benefits, the opportunity to work with a transparent Executive Leadership Team, and more.
Responsibilities
Takes ownership of managing the Executive Leadership Team's day-to-day schedule as well as daily workflows with emphasis on task prioritization, delegation, and risk management to stay ahead of real-time problems and maximize efficiencies.
Acts as an Executive Administration Leader and Manager to the office staff and visitors.
Works directly with Executives Staff on upholding company culture and values in the office.
Directs and guides vendors, subcontractors, and office guests.
Manages office communication systems and logistics including directing mail and deliveries.
Plans company events and business travel arrangements for office staff.
Leads office-wide administrative and clerical initiatives.
Qualifications
4+ years of experience in Office Management supporting Executive Staff, Executive Teams, or C-Level Suite (CEO, COO, CFO, CTO).
Proven Office Manager with a high level of attention to detail.
Comfortable handling typical Office Management duties such as mail intake/distribution and ensuring office facilities stay optimized (including basic kitchen duties).
Effective communicator who can respectfully represent the Office Executives internally and externally with confidence.
Willingness to ask tough questions needed to meet business objectives and timelines set forth by the Office Executives.
Proven background supporting Executive Teams or Leaders on business-critical initiatives.
Solution-driven attitude with conflict resolution experience.
Excellent writing with attention to spelling, grammar, and punctuation.
Certified Notary or willingness to pursue Notary certification.
Tech-savvy: Google Suite/Workspace, Zoom, Slack, MS Office (Power User), ToDoist.
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