ZipRecruiter
Contract Administrator, Technology (HYBRID): 25-00172
ZipRecruiter, Newport Beach, California, us, 92659
JOB DESCRIPTION
HYBRID – CONTRACT ADMINISTRATOR, TECHNOLOGY Location: Newport Beach, CA (onsite 4 days per week) The Global Procurement Solutions (GPS) Strategic Sourcing team is currently tasked with creating and maintaining contract records and protecting the client by partnering with GPS Third Party Risk Management (TPRM) to facilitate the assessment and mitigation of risks associated with supplier engagements. The Contract Administrator will help assist in managing the process and systems interfaces between the two teams to ensure timely import, data entry, and cross-system linkages of required contract documents. The Contract Administrator will provide support to GPS Sourcing and TPRM in the following areas: Preparation, review, and processing of legal documents using form templates and perform due diligence on incoming contracts to ensure compliance to the client’s policies. Assistance analyzing and organizing information / metadata in Coupa supplier and contract records. Maintenance and management of Coupa contract records to ensure accuracy and up-to-date information. Facilitation of contracts through the TPRM and Archer IRM process. JOB RESPONSIBILITIES
Analyzing, identifying, and reducing potential risks in low-risk and / or low-dollar contracts and liaising with Office of the General Counsel (OGC) and internal stakeholders to discuss contract strategy. Negotiating and preparing terms of low-risk and/or low-dollar contracts, both with internal and external parties. Coordinate contract progress and information with internal stakeholder, TPRM, and supplier to completion. Manage day-to-day contract needs of Sourcing and TPRM including following up on pending items needed to complete contracts. Clean up and maintain supplier contract records to ensure accurate and complete data, documents on file, correct nomenclature, relevant correspondence, etc. Ensure contract draft templates are updated as needed, per OGC, and shared with Procurement team. Process and manage merger and acquisition notices with Accounts Payable. Interface with Accounts Payable to resolve any payment issues on contracts. QUALIFICATIONS
Demonstrated experience working on various types of technology contracts, including SaaS, IaaS, Cloud, on-prem, perpetual, subscription, Click-thru agreements, open source, free ware, hardware, etc. Knowledge of various technology contracting formats including Master Software License Agreements, EULAs, SOWs, Order Forms. Familiar with both fixed term and auto-renew contracts. Helpful – Experience with Technology Sourcing events (RFI, RFQ, RFP). A strong working knowledge of contracts and relevant terms and the Procurement process. Possess the ability to complete high volumes of complex tasks and projects quickly with minimal guidance. React with appropriate urgency to situations and events that require quick response or turnaround. Ability to collaborate effectively with internal teams. Excellent attention to detail and organizational skills. A high level of competence, integrity and discretion in handling highly confidential information and professionalism in dealing with senior professionals. Experience working cross-functionally with Finance, Risk, and Information Security teams. Strong organizational skills and the ability to track numerous high value dates and projects. High attention to detail and excellent time management skills. Can-do attitude with initiative and follow-through. Ability to work in a rapidly changing environment. Experience with Coupa and Archer IRM platforms highly desired. Company Description: Platinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis. PRG has operations in Orange County, San Diego, Los Angeles and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, and referral bonuses.
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HYBRID – CONTRACT ADMINISTRATOR, TECHNOLOGY Location: Newport Beach, CA (onsite 4 days per week) The Global Procurement Solutions (GPS) Strategic Sourcing team is currently tasked with creating and maintaining contract records and protecting the client by partnering with GPS Third Party Risk Management (TPRM) to facilitate the assessment and mitigation of risks associated with supplier engagements. The Contract Administrator will help assist in managing the process and systems interfaces between the two teams to ensure timely import, data entry, and cross-system linkages of required contract documents. The Contract Administrator will provide support to GPS Sourcing and TPRM in the following areas: Preparation, review, and processing of legal documents using form templates and perform due diligence on incoming contracts to ensure compliance to the client’s policies. Assistance analyzing and organizing information / metadata in Coupa supplier and contract records. Maintenance and management of Coupa contract records to ensure accuracy and up-to-date information. Facilitation of contracts through the TPRM and Archer IRM process. JOB RESPONSIBILITIES
Analyzing, identifying, and reducing potential risks in low-risk and / or low-dollar contracts and liaising with Office of the General Counsel (OGC) and internal stakeholders to discuss contract strategy. Negotiating and preparing terms of low-risk and/or low-dollar contracts, both with internal and external parties. Coordinate contract progress and information with internal stakeholder, TPRM, and supplier to completion. Manage day-to-day contract needs of Sourcing and TPRM including following up on pending items needed to complete contracts. Clean up and maintain supplier contract records to ensure accurate and complete data, documents on file, correct nomenclature, relevant correspondence, etc. Ensure contract draft templates are updated as needed, per OGC, and shared with Procurement team. Process and manage merger and acquisition notices with Accounts Payable. Interface with Accounts Payable to resolve any payment issues on contracts. QUALIFICATIONS
Demonstrated experience working on various types of technology contracts, including SaaS, IaaS, Cloud, on-prem, perpetual, subscription, Click-thru agreements, open source, free ware, hardware, etc. Knowledge of various technology contracting formats including Master Software License Agreements, EULAs, SOWs, Order Forms. Familiar with both fixed term and auto-renew contracts. Helpful – Experience with Technology Sourcing events (RFI, RFQ, RFP). A strong working knowledge of contracts and relevant terms and the Procurement process. Possess the ability to complete high volumes of complex tasks and projects quickly with minimal guidance. React with appropriate urgency to situations and events that require quick response or turnaround. Ability to collaborate effectively with internal teams. Excellent attention to detail and organizational skills. A high level of competence, integrity and discretion in handling highly confidential information and professionalism in dealing with senior professionals. Experience working cross-functionally with Finance, Risk, and Information Security teams. Strong organizational skills and the ability to track numerous high value dates and projects. High attention to detail and excellent time management skills. Can-do attitude with initiative and follow-through. Ability to work in a rapidly changing environment. Experience with Coupa and Archer IRM platforms highly desired. Company Description: Platinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis. PRG has operations in Orange County, San Diego, Los Angeles and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, and referral bonuses.
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