University of Miami
Assoc. Director, Business Operations (Football)
University of Miami, Coral Gables, Florida, United States
The Associate Director, Football Operations/Special Assistant to Head Football Coach is responsible for supporting the Head Football Coach with daily administrative and operational support of the Football program. Moreover, the Associate Director, Football Operations exercises authority and accountability when responding to inquiries and resolving complex issues.**JOB FUNCTIONS**Manage and coordinate the Head Football Coach’s daily calendar (up to 6 months in advance). Handle all football operations and recruiting expense reports for Head Football Coach
Assist with responding to correspondence on behalf of the Head Football Coach.
Coordinate travel arrangements, and reservations, as needed.
Schedule and facilitate speaking engagements and appearances for Head Football Coach and prepare notes and talking points.
Greet and provide general support for visitors. Serve as liaison between the HFC and other departments within athletics and across campus. Answer phone calls for Head Coaches Office, provide information to callers/and if needed direct calls to appropriate football personnel staff.
Facilitate and plan all autograph signing sessions and donation requests for HFC.
Respond to all head coach fan mail and monitor public email account.
Assist football communications staff with executing media requests for HFC.
Supervise HFC office interns and volunteers.
Work with Compliance office on maintaining procedural policies pertaining to the HFC.
Point person for UM Football Alumni within the football office, plan annual alumni functions with Rick Remmert.
Assist HFC/wife with football ticket requests and football game suite arrangements.
Coordinate with ticket office purchase and distribution of UM football tickets for local youth league.
Maintain file system for important and confidential documents given to HFC.
Act as liaison between the football office and Head Coaches Wife/staff wives.
Maintain the Head Coaches Office suite.Coordinator of the U Network* Maintain and carry on the vision of the U Network created by former Head Coach Mark Richt.* Help Hurricane Football Alumni navigate life after football (college, NFL) by providing mentorship, job opportunities, resume assistance and networking opportunities.* Plan and execute an annual job fair and luncheon for former hurricane football players.* Maintain and continue to build the U Network database of companies (requires continued outreach to current database members and research to add new companies.)* Continue to foster relationships and collaboration with Toppel Career Center on campus to assist with our efforts.* Assist former UM football players that leave early for the NFL to return to UM and finish their degree.* Create marketing materials for the initiative.* Provide guidance and guests speakers to recruiting to promote the U Network to prospective recruits.Coordinator of the UM Women’s Football Clinic* Organize efforts for a women’s Football 101 clinic held in our IPF.* Create marketing materials, email distribution and social media publicity for the clinic.* Solicit businesses for donations for goody bag giveaways, prizes, and vendor opportunities.* Work with Hurricane Sports Properties to obtain sponsorship for clinic.* Assist with coordinating clinic responsibilities for HC and assistant coaches.* Collaborate with head football coach’s wife and football staff wives on their event participation.* Facilitate catering for event.Coordinator for UM Footballs Wives Annual Football Trip* Plan and execute details for the football wives annual trip.* Research restaurants within the city for the wives dinner.* Coordinate tickets, credentials and any additional events surrounding the trip.Bowl Game and Championship Game Logistics (football families)* Collaborate with DFO to plan trip for football staff families during bowl games.* Assist with the distribution of tickets for bowl games.* Organize catering for wives and their children during trip.* Point person for all wives’ events/excursions organized for bowl trip.On UM Football Game Days, assist on distribution of tickets to UM Football Alumni.Assist with the execution of the annual Footballs Awards Show and Senior Day.***This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.*****QUALIFICATIONS****Education:**Bachelor’s Degree in relevant field**Certification and Licensing:**Not Applicable**Experience:**Minimum 3 years of relevant experience**Knowledge, Skills and Attitudes:*** Ability to communicate effectively in both oral and written form* Knowledge of business and management principles* Ability to direct, manage, implement, and evaluate department operations* Commitment to the University’s core values**The above statements are intended to describe the general nature and primary responsibilities of this job classification. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.**The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit
to learn more about our points of pride.The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.**Transforming lives**With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service. #J-18808-Ljbffr
Assist with responding to correspondence on behalf of the Head Football Coach.
Coordinate travel arrangements, and reservations, as needed.
Schedule and facilitate speaking engagements and appearances for Head Football Coach and prepare notes and talking points.
Greet and provide general support for visitors. Serve as liaison between the HFC and other departments within athletics and across campus. Answer phone calls for Head Coaches Office, provide information to callers/and if needed direct calls to appropriate football personnel staff.
Facilitate and plan all autograph signing sessions and donation requests for HFC.
Respond to all head coach fan mail and monitor public email account.
Assist football communications staff with executing media requests for HFC.
Supervise HFC office interns and volunteers.
Work with Compliance office on maintaining procedural policies pertaining to the HFC.
Point person for UM Football Alumni within the football office, plan annual alumni functions with Rick Remmert.
Assist HFC/wife with football ticket requests and football game suite arrangements.
Coordinate with ticket office purchase and distribution of UM football tickets for local youth league.
Maintain file system for important and confidential documents given to HFC.
Act as liaison between the football office and Head Coaches Wife/staff wives.
Maintain the Head Coaches Office suite.Coordinator of the U Network* Maintain and carry on the vision of the U Network created by former Head Coach Mark Richt.* Help Hurricane Football Alumni navigate life after football (college, NFL) by providing mentorship, job opportunities, resume assistance and networking opportunities.* Plan and execute an annual job fair and luncheon for former hurricane football players.* Maintain and continue to build the U Network database of companies (requires continued outreach to current database members and research to add new companies.)* Continue to foster relationships and collaboration with Toppel Career Center on campus to assist with our efforts.* Assist former UM football players that leave early for the NFL to return to UM and finish their degree.* Create marketing materials for the initiative.* Provide guidance and guests speakers to recruiting to promote the U Network to prospective recruits.Coordinator of the UM Women’s Football Clinic* Organize efforts for a women’s Football 101 clinic held in our IPF.* Create marketing materials, email distribution and social media publicity for the clinic.* Solicit businesses for donations for goody bag giveaways, prizes, and vendor opportunities.* Work with Hurricane Sports Properties to obtain sponsorship for clinic.* Assist with coordinating clinic responsibilities for HC and assistant coaches.* Collaborate with head football coach’s wife and football staff wives on their event participation.* Facilitate catering for event.Coordinator for UM Footballs Wives Annual Football Trip* Plan and execute details for the football wives annual trip.* Research restaurants within the city for the wives dinner.* Coordinate tickets, credentials and any additional events surrounding the trip.Bowl Game and Championship Game Logistics (football families)* Collaborate with DFO to plan trip for football staff families during bowl games.* Assist with the distribution of tickets for bowl games.* Organize catering for wives and their children during trip.* Point person for all wives’ events/excursions organized for bowl trip.On UM Football Game Days, assist on distribution of tickets to UM Football Alumni.Assist with the execution of the annual Footballs Awards Show and Senior Day.***This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.*****QUALIFICATIONS****Education:**Bachelor’s Degree in relevant field**Certification and Licensing:**Not Applicable**Experience:**Minimum 3 years of relevant experience**Knowledge, Skills and Attitudes:*** Ability to communicate effectively in both oral and written form* Knowledge of business and management principles* Ability to direct, manage, implement, and evaluate department operations* Commitment to the University’s core values**The above statements are intended to describe the general nature and primary responsibilities of this job classification. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.**The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit
to learn more about our points of pride.The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.**Transforming lives**With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service. #J-18808-Ljbffr