Johnson & Johnson is hiring: Sr. Administrative Assistant in New Brunswick

Senior Administrative Assistant – Johnson & Johnson

We are searching for a Senior Administrative Assistant to support our Corporate Quality & Compliance in Horsham, PA. Additional consideration will be given to candidates near our New Brunswick, NJ location.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

This is an exciting opportunity to support the VP of Compliance and the leadership team.

Job Responsibilities

• This position is generally varied, including complex administrative duties and project-oriented assignments requiring the use of sound judgment and discretion, independent assessment and resolution of complex situations/problems.
• Must have the ability to respond to shifting priorities.
• Duties will include managing calendars, scheduling meetings, making complex domestic and international travel arrangements and managing expense reports.
• The Senior Administrative Assistant may scan mail for the executive and highlight items for review or action.
• May respond to routine correspondence under own signature or draft response for executives’ review on more complex correspondence.
• Follows up on items delegated to others by executive.
• Screens calls and responds to complex inquiries from all levels of employees or external sources regarding a variety of questions.
• Must have ability to make last-minute changes to calendar due to shifting priorities.
• Must often make decisions without prior approval from assigned leaders.
• Excellent collaboration and teamwork skills are required in order to coordinate with other administrative staff to accomplish departmental activities.
• May determine methods and procedures on new assignments, and may provide guidance and direction to other personnel. Responsible for handling and maintaining confidential records or reports.
• Supports the coordination of Leadership Team meetings, Town Halls, large ERC Team meetings and other staff and leadership activities for the VP & Leadership Team.
• Consistently performs admin duties such as PO creation and submission, troubleshooting workplace facility/technology issues, organizational chart, DL’s and distribution management.

Qualifications

• A high school diploma is required; College degree or equivalent of at least 1 year of advanced administrative education is preferred
• A minimum of 6 years of intermediate to advanced administrative experience.
• Prior experience at the Executive Assistant level is preferred.
• Must have strong organizational skills.
• Individual must be customer and employee focused, able to multi-task, and able to work under minimal supervision.
• Must have strong computer skills working with Microsoft Office programs (Word, Excel, PowerPoint, Outlook, etc.).
• Must have excellent verbal and written communication skills, with exceptional interpersonal skills required.
• Must be able to work in a team environment, prioritize workload, handle multiple tasks and pay strong attention to detail.
• Ability to take a proactive approach and look for opportunities to provide additional support.
• Expert skills in Outlook, PowerPoint, Excel and Word are required.
• Knowledge of company policies and procedures highly preferred.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers, internal employees contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is : $51,450 - $82,000

Additional Information / Benefits

This position is eligible for overtime. See company benefits at https://www.careers.jnj.com/employee-benefits