Accounting Specialist Job at Advance Staffing in Sarasota

Sarasota, FL

Order: 84535

Order Type : Temp to Permanent

Accounting Specialist needed in Manatee/Sarasota area

Hours: Monday - Friday 9:00 a.m. - 5:00 p.m. (one hour unpaid lunch = 35 hours a week)

Payrate: $24 - $27/hr. Depending on Experience

Reports to: Chief Financial Officer

Those with Non-Profit experience preferred

Job Summary

Under the direction of the Chief Financial Officer (CFO), this position serves as endowment, accounts payable, and accounts receivable administrator.

Essential Responsibilities Include:
• Ensures timely processing of accounts payable
• Maintains accurate vendor files and assuring that two active signatories sign each check
• Transfers funds to cover disbursements as needed
• Processes monthly sales tax payable
• Maintains utility records for all buildings on campus
• Prepares yearly 1099s for distribution
• Collaborates with staff on expense reports, program financial reports, and AP questions as needed
• Processes and records all deposits and credit card payments, including donor contribution payments, advertising payments, ticket sales payments, missions and lease payments, etc.
• Generates News invoices and statements
• Collaborates to collect payments and computes commissions for Account Executive
• Responsible for all charitable funds and trusts
• Records transactions in General Ledger and other Endowment Management Systems
• Records advertising sales journal
• Prepares quarterly endowment reports - schedule of funds balances, expectancy report, and any special endowment reports
• Manages the Endowments fund activity, including sending quarterly Endowment statements and disbursing funds from the specific Endowment funds as requested
• In collaboration with the Sr. Accountant, assists in reconciliations to banks, donor management system, and other systems
• Assists with the Annual Audit and 990 Form preparation
• Delivers special projects as assigned by the CFO

Key Competencies & Qualifications
• Intermediate/Advance Excel Skills
• Attention to Detail
• Maintains calm, diplomacy, and good humor in a fast-paced environment, even under stress and with demanding personalities
• Tracks the activities and outputs of multiple projects simultaneously, including creating and maintaining interconnecting project dashboards
• Understands Credits and Debits
• Associate Degree in Accounting required (Bachelor's preferred)
• 4+ years of Bookkeeping/AP/AR experience may be substituted for the education requirement
• Nonprofit experience is a plus

Skills:

• Accountant
• Administrative Assistant
• Bookkeeper