The University of Tennessee
Buyer - Facilities Services - UTK
The University of Tennessee, Knoxville, Tennessee, United States, 37955
Job Description
This position is responsible for performing procurement functions, interfacing with FS Departmental units and UT Systems Purchasing Office in accomplishing procurement services for all units within the FS Department while ensuring compliance with UT purchasing policies and state and federal procurement laws and regulations. In this position, the Buyer has delegated procurement authority, committing university funds up to $25,000 for each purchase.
Responsibilities
Performs complex, time critical procurement functions up to $25,000 delegated purchase authority per purchase which includes preparing requests for quotes and awarding contracts. Identifies requesting unit's needs and develops or refines specifications for procurement of commodities, supplies, or equipment. Processes purchasing transactions in accordance with state and federal statues, and UT fiscal policies and procedures. Examines and analyzes departmental purchase requisitions for completeness and accuracy of information which may include:
Contacting unit and/or vendor to clarify information Determining method to process requisition based upon dollar amount, existing contracts, and/ or competitive bidding.
Resolves problems with orders. Communicates and negotiates with vendors and other service providers to increase University purchasing power. Obtains best value by combining like orders for similar purchase requests to obtain quantity discounts. Reviews vendor performance against specifications, tracks order fill rates and delivery requirements, and performs advanced reporting for management on spend activity, savings opportunities, diversity suppliers and vendor issues. Qualifications
Required Qualifications
Experience:
High school diploma with at least five (5) years of experience in a business related field.
In lieu of experience, a Bachelor's degree in Business Administration, Management, or Finance can substituted along with one year of relevant working experience. (If someone has a Bachelor's degree and 1 year of relevant experience, this requirement would be met.)
Knowledge, Skills, Abilities
Customer service and communications skills. Ability to interact effectively and efficiently with others. Knowledge of products, vendors, markets, and procurement procedures. Knowledge of procurement contract law and administration. Problem-solving skills Accuracy and attention to detail. Knowledge of purchasing software. Ability to learn specialized purchasing software. Knowledge of MS Office Word and Excel.
Other Conditions:
Valid Driver's license Work Location
University of Tennessee - Knoxville, TN Campus This is an on-site position Compensation and Benefits
UT market range: MR07 Find more information on the UT Market Range structure here Find more information on UT Benefits here
About The College/Department/Division
UT Facilities Services is responsible for the care and keeping of more than 300 facilities and utilities systems in and around Knoxville. As the University of Tennessee Knoxville's largest non-academic department, team members are responsible for facilities maintenance and repair, custodial needs, landscaping and lawncare, utility work, in-house and capital construction projects, facilities planning and design, environmental initiatives, pest control, campus event services, and facilities administration functions for both the flagship campus and the agricultural institute. The Facilities Services staff provides around-the-clock coverage to ensure students, staff, faculty, and fans have a consistent and positive experience every time they step foot on Rocky Top.
About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!
This position is responsible for performing procurement functions, interfacing with FS Departmental units and UT Systems Purchasing Office in accomplishing procurement services for all units within the FS Department while ensuring compliance with UT purchasing policies and state and federal procurement laws and regulations. In this position, the Buyer has delegated procurement authority, committing university funds up to $25,000 for each purchase.
Responsibilities
Performs complex, time critical procurement functions up to $25,000 delegated purchase authority per purchase which includes preparing requests for quotes and awarding contracts. Identifies requesting unit's needs and develops or refines specifications for procurement of commodities, supplies, or equipment. Processes purchasing transactions in accordance with state and federal statues, and UT fiscal policies and procedures. Examines and analyzes departmental purchase requisitions for completeness and accuracy of information which may include:
Contacting unit and/or vendor to clarify information Determining method to process requisition based upon dollar amount, existing contracts, and/ or competitive bidding.
Resolves problems with orders. Communicates and negotiates with vendors and other service providers to increase University purchasing power. Obtains best value by combining like orders for similar purchase requests to obtain quantity discounts. Reviews vendor performance against specifications, tracks order fill rates and delivery requirements, and performs advanced reporting for management on spend activity, savings opportunities, diversity suppliers and vendor issues. Qualifications
Required Qualifications
Experience:
High school diploma with at least five (5) years of experience in a business related field.
In lieu of experience, a Bachelor's degree in Business Administration, Management, or Finance can substituted along with one year of relevant working experience. (If someone has a Bachelor's degree and 1 year of relevant experience, this requirement would be met.)
Knowledge, Skills, Abilities
Customer service and communications skills. Ability to interact effectively and efficiently with others. Knowledge of products, vendors, markets, and procurement procedures. Knowledge of procurement contract law and administration. Problem-solving skills Accuracy and attention to detail. Knowledge of purchasing software. Ability to learn specialized purchasing software. Knowledge of MS Office Word and Excel.
Other Conditions:
Valid Driver's license Work Location
University of Tennessee - Knoxville, TN Campus This is an on-site position Compensation and Benefits
UT market range: MR07 Find more information on the UT Market Range structure here Find more information on UT Benefits here
About The College/Department/Division
UT Facilities Services is responsible for the care and keeping of more than 300 facilities and utilities systems in and around Knoxville. As the University of Tennessee Knoxville's largest non-academic department, team members are responsible for facilities maintenance and repair, custodial needs, landscaping and lawncare, utility work, in-house and capital construction projects, facilities planning and design, environmental initiatives, pest control, campus event services, and facilities administration functions for both the flagship campus and the agricultural institute. The Facilities Services staff provides around-the-clock coverage to ensure students, staff, faculty, and fans have a consistent and positive experience every time they step foot on Rocky Top.
About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!