Boston Retail Solutions
The Contract Administrator will be responsible for the day-to-day management and administration of all company contracts. This role involves the full lifecycle of contracts, from drafting and negotiation to execution and renewal. The ideal candidate will have a strong understanding of legal principles related to contracts, excellent organizational skills, and the ability to work collaboratively with various internal departments and external partners. The Contract Administrator position is a part time role with the possibility of evolving into full time position in the future.
POSITION ACCOUNTABILITIES (results expected to achieve)
Timely and Accurate Contract Execution Accuracy and Compliance Contract Integrity KEY RESPONSIBILITIES (tasks to achieve the accountabilities)
Manage the entire contract lifecycle, including drafting, reviewing, negotiating, executing, and archiving contracts. Ensure compliance with company policies and legal requirements. Draft, review, and modify a wide range of legal agreements, including but not limited to, vendor agreements, non-disclosure agreements (NDAs), master service agreements (MSAs), statements of work (SOWs), and partnership agreements. Lead or assist in the negotiation of contract terms with clients, suppliers, and partners to secure favorable outcomes while maintaining positive relationships. Monitor contract performance to ensure compliance with terms and conditions. Identify and mitigate potential legal and business risks associated with contractual agreements. Develop and implement strategies to improve the efficiency of the contract management process. Collaborate with various internal teams, to ensure contracts align with business objectives and address the needs of each department. Provide training to staff on contract procedures and best practices. Maintain an organized and up-to-date contract management system or database, ensuring all documents are easily accessible and properly archived. Prepare and present reports on contract status, key milestones, and other relevant metrics to management. Assist in the preparation of regular reports on key performance indicators for management and team leads including the creation of charts, graphics and summaries to visualize data trends. Conduct preliminary analysis of data to identify trends, anomalies, or areas for further investigation. Manage the renewal or termination of contracts in a timely manner, including preparing necessary documentation and communicating with all parties. EXPERIENCE, EDUCATION AND SKILLS (note if required or preferred)
Legal Studies, Finance, or a related field. A paralegal certificate or relevant certifications (e.g., CPCM, CCCM) is a plus. 3-5 years of experience in a contracts administration, paralegal, or similar role. Experience in the retail or construction industry is preferred. Strong knowledge of contract law and legal terminology. Excellent written and verbal communication skills. Exceptional attention to detail and organization skills. Ability to analyze contracts, assess risks, and solve problems. High degree of integrity and professional ethics. OTHER QUALIFICATIONS (all required to qualify):
Commitment to upholding our Company's Core Values:
Keep Your Word Care for Your Colleagues Do Things Right the First Time Exceed Customer Expectations Think Like an Owner
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
We are proud to be an Employee-Owned Company
POSITION ACCOUNTABILITIES (results expected to achieve)
Timely and Accurate Contract Execution Accuracy and Compliance Contract Integrity KEY RESPONSIBILITIES (tasks to achieve the accountabilities)
Manage the entire contract lifecycle, including drafting, reviewing, negotiating, executing, and archiving contracts. Ensure compliance with company policies and legal requirements. Draft, review, and modify a wide range of legal agreements, including but not limited to, vendor agreements, non-disclosure agreements (NDAs), master service agreements (MSAs), statements of work (SOWs), and partnership agreements. Lead or assist in the negotiation of contract terms with clients, suppliers, and partners to secure favorable outcomes while maintaining positive relationships. Monitor contract performance to ensure compliance with terms and conditions. Identify and mitigate potential legal and business risks associated with contractual agreements. Develop and implement strategies to improve the efficiency of the contract management process. Collaborate with various internal teams, to ensure contracts align with business objectives and address the needs of each department. Provide training to staff on contract procedures and best practices. Maintain an organized and up-to-date contract management system or database, ensuring all documents are easily accessible and properly archived. Prepare and present reports on contract status, key milestones, and other relevant metrics to management. Assist in the preparation of regular reports on key performance indicators for management and team leads including the creation of charts, graphics and summaries to visualize data trends. Conduct preliminary analysis of data to identify trends, anomalies, or areas for further investigation. Manage the renewal or termination of contracts in a timely manner, including preparing necessary documentation and communicating with all parties. EXPERIENCE, EDUCATION AND SKILLS (note if required or preferred)
Legal Studies, Finance, or a related field. A paralegal certificate or relevant certifications (e.g., CPCM, CCCM) is a plus. 3-5 years of experience in a contracts administration, paralegal, or similar role. Experience in the retail or construction industry is preferred. Strong knowledge of contract law and legal terminology. Excellent written and verbal communication skills. Exceptional attention to detail and organization skills. Ability to analyze contracts, assess risks, and solve problems. High degree of integrity and professional ethics. OTHER QUALIFICATIONS (all required to qualify):
Commitment to upholding our Company's Core Values:
Keep Your Word Care for Your Colleagues Do Things Right the First Time Exceed Customer Expectations Think Like an Owner
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
We are proud to be an Employee-Owned Company