C-Suite Assistants
Executive Assistant to President of University
C-Suite Assistants, Greenvale, New York, United States, 11548
A
university is seeking an experienced Senior Executive Assistant to support the President and
manage the operations of the Office of the President. The role reports to the Chief of Staff, but is 85% supporting the President). The Chief of Staff will help train the new EA. The role is in office Mon-Fri. Tuition reimbursement for the assistant and family (100% after 3 years).
About the Job:
Manage the Presidents inbox triaging messages, drafting responses, and ensuring timely follow-up and prioritization of key communications
Prepare and edit correspondence, reports, and presentations
Maintain well-organized filing systems for professional records and correspondence
Handle confidential and sensitive information with discretion
Screen and route incoming calls and correspondences professionalism, diplomacy, and discretion
Proactively manage the Presidents calendar, including scheduling of internal and external meetings, campus events
Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
Planning and executing internal and external meetings and events
Schedule internal and external meetings
Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
Maintain confidential records, track receipts and expenses, and manage reimbursement and reconciliation processes
Prepare, edit, and proofread high-level written communications, reports, presentations, talking points, and briefings for the President
Maintain and oversee a university-wide compliance and reporting calendar, tracking deadlines for internal and external reports, accreditations, and obligations
Coordinate across senior leadership and departments to ensure deadlines are met and information is routed to the President for timely action
Follow up proactively on outstanding items and ensure the President is kept informed and engaged as needed
Serve as a primary liaison between the Presidents Office and university constituents, including trustees, senior administrators, faculty, staff, students, alumni, donors, and external partners
Support the planning and execution of high-level meetings and events, including Board of Trustees meetings, executive retreats, donor engagements, and ceremonial functions
Ensure that key follow-ups and outcomes from presidential meetings are communicated and executed effectively
Work closely with the Chief of Staff to align priorities, prepare materials, and provide general administrative support
Support cross-functional projects and presidential initiatives by managing logistics, tracking deliverables, and coordinating with multiple departments
Anticipate needs and provide solutions to logistical, scheduling, or administrative challenges
About You:
Minimum of
5 years of experience in a related support position
BA/BS from a college or university
Comfortable interacting with donors and government officials
Experience in higher education, nonprofit, or complex institutional settings a plus
Technologically proficient with Microsoft Office Suite, Google Workspace, and Zoom/Teams
Outstanding verbal and written communication skills; strong writing, editing, and proofreading capabilities are essential
Polished, professional demeanor
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university is seeking an experienced Senior Executive Assistant to support the President and
manage the operations of the Office of the President. The role reports to the Chief of Staff, but is 85% supporting the President). The Chief of Staff will help train the new EA. The role is in office Mon-Fri. Tuition reimbursement for the assistant and family (100% after 3 years).
About the Job:
Manage the Presidents inbox triaging messages, drafting responses, and ensuring timely follow-up and prioritization of key communications
Prepare and edit correspondence, reports, and presentations
Maintain well-organized filing systems for professional records and correspondence
Handle confidential and sensitive information with discretion
Screen and route incoming calls and correspondences professionalism, diplomacy, and discretion
Proactively manage the Presidents calendar, including scheduling of internal and external meetings, campus events
Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
Planning and executing internal and external meetings and events
Schedule internal and external meetings
Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
Maintain confidential records, track receipts and expenses, and manage reimbursement and reconciliation processes
Prepare, edit, and proofread high-level written communications, reports, presentations, talking points, and briefings for the President
Maintain and oversee a university-wide compliance and reporting calendar, tracking deadlines for internal and external reports, accreditations, and obligations
Coordinate across senior leadership and departments to ensure deadlines are met and information is routed to the President for timely action
Follow up proactively on outstanding items and ensure the President is kept informed and engaged as needed
Serve as a primary liaison between the Presidents Office and university constituents, including trustees, senior administrators, faculty, staff, students, alumni, donors, and external partners
Support the planning and execution of high-level meetings and events, including Board of Trustees meetings, executive retreats, donor engagements, and ceremonial functions
Ensure that key follow-ups and outcomes from presidential meetings are communicated and executed effectively
Work closely with the Chief of Staff to align priorities, prepare materials, and provide general administrative support
Support cross-functional projects and presidential initiatives by managing logistics, tracking deliverables, and coordinating with multiple departments
Anticipate needs and provide solutions to logistical, scheduling, or administrative challenges
About You:
Minimum of
5 years of experience in a related support position
BA/BS from a college or university
Comfortable interacting with donors and government officials
Experience in higher education, nonprofit, or complex institutional settings a plus
Technologically proficient with Microsoft Office Suite, Google Workspace, and Zoom/Teams
Outstanding verbal and written communication skills; strong writing, editing, and proofreading capabilities are essential
Polished, professional demeanor
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