Administrative Assistant Job at M.C. Molds Inc in Williamston

Overview

The Administrative Assistant plays a key role in supporting all departments by performing a wide range of administrative, clerical, and office coordination tasks. This position is vital to maintaining efficient operations, ensuring accurate documentation, and supporting internal communications and processes across the organization.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Job Title and Reporting

Job title: Administrative Assistant
Reports to: Office Manager

Key Responsibilities

• Front Desk & Office Support: Greet and direct visitors, answer inquiries, maintain a welcoming environment; answer, screen, and redirect phone calls; receive deliveries; sort and distribute mail; maintain and order office supplies; run company errands as needed.
• Administrative & Clerical Duties: Maintain electronic and hard copy filing systems in a confidential manner; perform data entry, scanning, mailing, copying, and faxing; schedule appointments, meetings, and travel arrangements; maintain contact lists and update office policies and procedures; assist with document preparation including letters, memos, reports, quotes, proposals, and emails.
• Accounting & Financial Support: Open and date-stamp incoming invoices; route to appropriate departments for approval; verify receipt of goods and enter invoices into the accounting system (Accounts Payable); support Accounts Receivable tasks and perform check deposits; knowledge of Sage/Peachtree is a plus.
• Human Resources Support: Lead recruitment and onboarding activities including job postings and new hire orientations; coordinate employee evaluations and performance tracking; maintain vacation calendar and assist with compensation and incentive plan administration; track employee training and development activities; stay current on employment laws and HR regulations; advise management as needed; enter and update employee records.
• Inventory & Job Tracking Support: Write POs and update stock lists when needed; assist with job entry and tracking using DST Trimmer log (jobs, parts, etc.); retrieve images from inspection cameras as needed.

Qualifications

• Proven experience in administrative support roles.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Word, Excel, and ERP systems.
• Working knowledge of accounting functions (AP/AR) is required.
• Experience with Sage/Peachtree is a plus.
• Strong communication and interpersonal skills.

Additional Information

Location: Williamston, MI

Compensation range: $15 - $17 per hour

How to apply: Please contact via phone or email if you are interested in this position; Phone: (517) 655-5481; Email: hr@mcmolds.com