Administrative Assistant Job at Jersey College in Naples

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Information: Jersey College is an institution of higher learning with a vision to be nationally recognized through our dedication to excellence and innovation in nursing education while offering pathways for professional growth. Since our founding, Jersey College has graduated over 9,000 nurses.

Overview

Job Title: Administrative Assistant/ Receptionist

Responsibilities

• Student routing
• Filing
• Report preparation
• Answering all incoming calls from a multi-line switchboard
• Transferring/routing calls and taking messages as needed
• Assisting all applicants and students with basic campus information (phone and in person)
• Greeting visitors and prospective students
• Providing administrative support (faxing, filing, basic word processing, etc.)
• Processing incoming/outgoing mail and courier packages
• Entering data from phone inquiries into the system (e.g., name, addresses, programs of interest)
• Compiling admissions documents for student folders prior to enrollment
• Filing other pertinent information into student files, including transcripts
• Maintaining student files on an ongoing basis to ensure completeness
• Identifying required supplies and coordinating placement of orders
• Proctoring entrance examinations
• Maintaining test and interview schedules for management and admission representatives
• Receiving and processing all cash and credit card payments from customers
• Compiling weekly reports and developing reports
• Maintaining electronic copies of student records and ensuring files are complete
• Perform other duties as assigned

Qualifications

Preferred Qualifications/Competencies

• One (1) year of related experience and a High School diploma/GED
• Proficiency in Microsoft Word and Excel
• Excellent organizational, analytical, and problem-solving skills
• Exceptional customer service, listening, and teamwork skills

NON-DISCRIMINATION POLICY

Jersey College does not discriminate on the basis of race, ethnicity, sex, gender identity, religion, sexual orientation, national origin, physical or mental disability, age, or military veteran status and prohibits discrimination or harassment based on a Protected Status in any education program or activity that it operates, as required by applicable laws and regulations.

Inquiries about discrimination policies may be referred to Jersey College’s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator, or appropriate regulatory authorities. Jersey College’s nondiscrimination policy and grievance procedures can be located within the College Catalog.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Higher Education

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