Administrative Assistant. Job at State of Colorado in Fort Collins

Overview

Administrative Assistant position with the Colorado State Public Defender's Office (OSPD) in Fort Collins. This is a full-time, entry-level clerical role performing routine tasks of a legal nature under the guidance of an Office Manager or Supervisor. The work is fast-paced with high telephone and client interactions, requiring multitasking, accuracy, and attention to detail.

Primary Duties And Responsibilities

• Performs general reception duties including answering phones with multiple lines, screening calls, taking messages, and directing callers to the appropriate person or office.
• Greets onsite visitors and provides general information (e.g., attorney names and court dates); maintains the reception area.
• Checks main voicemail and email inbox during scheduled hours; responds to or forwards messages as needed.
• Assists applicants for public defender representation by explaining the process and ensuring completed submissions; reviews and verifies applications for completeness and processes them per policy.
• Opens, enters, updates, and may close client files in the online case management system; moves hardcopy files to the closed file room per policy.
• Uses court or local jurisdiction websites to search client case information.
• Processes mail and performs routine clerical tasks (copying, printing, sorting, distributing forms and documents).
• Makes weekly courthouse runs to collect discovery files when e-filing is not available.
• Uploads large volumes of electronic documents to the online case management database and scans hardcopy documents as needed.
• Attends meetings and trainings as required; performs other administrative duties as assigned.

Minimum Qualifications

• High school diploma or equivalent required; no prior experience required.
• Proficiency in English (grammar and punctuation) and basic math (addition, subtraction, multiplication, division).
• Knowledge of standard software applications (Microsoft Word, Excel, internet browsers, and e-mail).

Preferred Qualifications

• Customer service experience in a fast-paced environment.
• Basic clerical and administrative skills (data entry, file management, answering phones).
• Knowledge of court systems and legal terminology; experience serving indigent populations; Spanish-speaking skills.

Supplemental Information

The Office of the Colorado State Public Defender provides equal employment opportunities to all applicants and employees without regard to protected status. Reasonable accommodations are available during employment and the application process. All hires must verify identity and eligibility to work in the United States.

Benefits

• 6 health plan options (Cigna & Kaiser)
• Basic vision insurance with medical plans
• Dental insurance
• State-paid life insurance
• State-paid short-term disability
• FSA – Healthcare and Dependent Care
• HSA plan with employer contribution
• Generous paid time off and 11 paid holidays
• Access to mental health and well-being resources
• Colorado PERA; 401(k) and 457 plans

For more information on benefits: https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits. For PERA: www.copera.org. Additional information about the Office of the Colorado State Public Defender: http://www.coloradodefenders.us/

How To Apply

Please email your résumé and a cover letter outlining your interest and qualifications to Karlee Gettman, Office Manager, at karlee.gettman@coloradodefenders.us. The deadline is 11:59 p.m. on September 30, 2025. Due to high application volume, we cannot personally respond to every submission. You will be notified by phone or e-mail if selected for an interview.

Seniority level: Not Applicable. Employment type: Full-time. Job function: Administrative. Industry: Government Administration.