Overview
Administrative Assistant role at Kensington Elementary School (KES). Under the direct supervision of the principal or other administrator, provides clerical, secretarial and administrative assistance, conveying information regarding school functions and procedures, and supporting services to students, parents, and KES employees. The position is 260 days per year, 40 hours per week during the school year; summer hours are determined with the school principal.
Responsibilities
- Prepare, copy and distribute notices, memoranda or other correspondence to inform school employees about activities, events or work-related matters.
- Plan and schedule school events and activities; maintain calendar of school and student events (e.g., orientation, open house, field trips, sporting events, assemblies, conferences).
- Maintain documents, files and records to ensure accurate student and financial records.
- Prepare purchase orders for submission to the school district's accounting/finance office.
- Prepare and process time sheets weekly for submission to the SAU payroll office, including reviews for accuracy and obtaining necessary approvals.
- Maintain inventories of supplies and materials to ensure availability.
- Assist visitors to the office, including students, parents, substitute teachers, guests and other community members.
- Answer telephone calls and provide information and assistance to callers.
- Distribute incoming mail and handle outgoing mail as appropriate.
- Evaluate situations and direct to appropriate personnel for resolution.
- Register new students, ensure forms are completed, obtain transcripts and other documentation, and enter data into the computer system (enrollment, transportation, free and reduced lunch, attendance, withdrawals).
- Respond to inquiries from students, parents and employees, facilitating communication and providing direction as needed.
Knowledge, Skills And Abilities
- Ability to describe problems and communicate with supervisor as required.
- Ability to establish and maintain cooperative working relationships.
- Ability to follow written or oral instructions.
- Ability to maintain accurate financial records.
- Ability to use personal computers and software applications (Word, Excel, PowerPoint, Internet, Outlook, email).
- Problem-solving skills related to job duties.
- Ability to work with a diverse group of individuals.
- Ability to process paperwork accurately according to procedures.
- Ability to maintain confidentiality of information regarding students and staff.
- Organizational and time-management skills.
- Knowledge of office management procedures.
Physical And Mental Demands
Works in standard office and school building environments.
Qualification Profile
Any combination of education and experience providing the required skills and knowledge for successful performance.
Typical Qualifications
- Successful experience with customer service and/or office management is preferred.
Application Procedure
- Please apply online; include a cover letter, resume, and letters of recommendation with your online application.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.
Details
- FLSA Status: Non-exempt
- Seniority level: Entry level
- Employment type: Part-time
- Job function: Administrative
- Industries: Education Administration Programs