Administrative Assistant Job at BrickRed Systems in Beaverton

Overview

Job Description

We’re looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You should have high learning agility, strong organizational skills, and keen attention to detail. With excellent communication and time management skills, you are able to prioritize across multiple tasks, set expectations with stakeholders, and take initiative to follow through on requests. You can work independently or as part of a team and know how to adapt your style to efficiently and effectively support leaders and business needs.

Key Responsibilities

• Complex Calendar Management: Schedule appointments, meetings, and conferences, manage conflicts, and coordinate with other leaders and teammates as required.
• Travel Arrangements: Book flights, accommodations, and transportation; manage itineraries and documentation.
• Meeting & Event Planning: Secure event space, manage budgeting, catering, agenda planning, scheduling, reminders, and liaise with external parties.
• Expense Reports, Budgets & POs: Prepare expense reports, track budgets, and process invoices or purchase orders for vendors.
• Document Preparation & Organization: Produce, edit, and reformat documents, organizational charts, and presentations (PowerPoint, Keynote).
• Communications: Draft, edit, or contribute to communications under leader’s direction; manage distribution lists and send communications as needed.
• Team Space Planning: Coordinate workspace and equipment moves with stakeholders.
• Special Projects: Assist with project planning, progress tracking, and ensuring deadlines are met.
• Team & Culture Building: Work with leaders to foster team connection and engagement.

Qualifications & Experience

• Bachelor’s degree in Business or related field (or equivalent combination of education, training, and experience).
• Minimum 3 years of administrative work experience.
• Proven ability to work effectively in a fast-paced, results-oriented environment with high ambiguity.
• Experience with budget tracking and travel booking strongly preferred.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and virtual meeting tools (Zoom / MS Teams).
• Experience with Keynote a plus.
• Familiarity with AI tools (ChatGPT, Microsoft Copilot) a plus.
• Ability to occasionally work outside core business hours when leaders travel.

About BrickRed Systems

BrickRed Systems is a global leader in next-generation technology, consulting, and business process services. We enable clients to navigate their digital transformation journey with confidence. BrickRed Systems delivers a range of consulting services to clients across multiple industries worldwide.

With ISO 27001 and ISO 9001 certifications and over a decade of experience supporting global enterprises, we harness the power of cognitive computing, hyper-automation, robotics, cloud, analytics, and emerging technologies to help our clients adapt to the digital world. Our client-first culture and continuous learning agenda empower our people to innovate, grow, and deliver excellence.