Administrative Assistant Job at Janicki in Sedro-Woolley

Overview

Janicki Industries is an innovative, family-owned aerospace company located at the foot of the Cascades. We focus on engineering and manufacturing complex projects for companies in the aerospace, defense, and space industries. We are looking for an Administrative Assistant to join our growing team. This position is located on-site in Sedro-Woolley, WA.

Responsibilities

• Provides customer service to other employees and shops
• Provides temporary security badges for customers and visitors
• Interfaces with cell managers, project managers, mechanical engineers, customers, and executives
• Receives and carries out directions from designated supervisors
• Navigates SAP and the Janicki Industries Project Data Management (PDM) system
• Tracks work orders; familiarity with SAP is desirable
• Orders inventory and supplies for the administrator office, cell managers, and project managers
• Prints, files, and processes work orders with stamping and dating procedures
• Creates reports from SAP and prepares tables and graphs per management direction
• Processes training records into the enterprise system as required
• Processes employee requests for vacation, sick leave, and time off
• Manages timecard edits and approvals
• Coordinates with the accounting department to ensure time cards and payroll are processed correctly
• Coordinates with temp agencies to ensure time cards and payroll are approved and processed correctly
• Meets daily on the production floor with supervisors and employees to provide on-site customer service
• Performs other duties as assigned
• Works well under pressure, meets deadlines, and demonstrates cooperative behavior with colleagues and supervisors
• Maintains punctuality and good attendance as an essential function of the job

Qualifications

• Due to ITAR and EAR regulations, applicants must be a US citizen or have Legal Permanent Resident status as defined by 8 U.S.C. 1324b(a)(3)
• Ability to obtain a U.S. Secret Security Clearance (U.S. Citizenship Required). Janicki will assist with access upon employment. Special Access Program or other Government Access Requirements mandatory and requires entry into Continuous Evaluation

Education/Experience

• High school diploma or GED required. One year of related experience may substitute for education
• One year of technical school may substitute for experience
• Detail-oriented, self-starter, able to work independently, organized, with excellent customer service skills
• Proficient with MS Office, especially Excel; SAP experience is desirable
• Strong verbal and written English communication skills
• Spanish language ability is preferred
• Prior office or administrative experience in a manufacturing setting is preferred
• Must have a valid driver’s license

Additional Information

• Wage range for this role is between $22 and $29 per hour plus a discretionary bonus, 401(k) matching, vacation, and health benefits. Additional pay may be available for off-shifts, off-site work, and access pay. Base compensation is determined by experience, location, education, training, skills, and abilities

Benefits

• Medical, dental, and vision insurance with employer contribution
• Disability and Life/AD&D insurance
• HSA and FSA options with employer contributions
• 401(k) with employer matching
• Paid time off and holidays (including two floating holidays)
• Education reimbursement program
• Several shift options and premium pay for off-shifts and security clearance if applicable

Janicki Industries is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, disability, age, or veteran status. Applicants requesting reasonable accommodation during the application process should contact Human Resources.

As a federal government contractor and recipient of federal funding, Janicki adheres to required drug testing policies, including pre-employment drug testing. Some positions are safety-sensitive and require a pre-employment drug test.