Administrative Assistant Job at Portsmouth Regional Hospital - New Hampshire in

Introduction

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As an Administrative Assistant with Portsmouth Regional Hospital you can be a part of an organization that is devoted to giving back!

Benefits

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Note: Eligibility for benefits may vary by location.

Job Summary and Qualifications

• Collect specimens from multiple locations (OR, SSU, ENDO, Ambulatory Center, Radiology, Nuclear Medicine, Breast Center and main Laboratory) multiple times throughout the day for processing.
• Assign accession numbers for each specimen, cytology and surgical, and prepare designated number of cassettes per protocol list designated by specimen type with assigned surgical number for gross inspection and dictation by Pathology Assistant.
• Research and print patient history from Expanse and/or call provider offices for histories, to accompany slides to the pathologist.
• Enter patient clinical history and providers into requisitions accurately.
• Weekly tissue dumps (excessive standing, bending, kneeling, and reaching) and putting signed out specimen containers into large biohazard container for pickup by environmental services.
• Ability to lift and carry 20 pounds (cases of paper, boxes of pathology liquids, miscellaneous supplies).
• Prepare slides, tissue blocks, surgical reports, clinical histories, demographics, and imaging reports for requesting pathology cases to be sent to other Medical facilities for consultation or continuing healthcare treatment (>1000 per year) with accurate demographics and billing information.
• Maintains organizational performance goals.
• Prepare slides or paraffin blocks to be sent to referring laboratories for further testing (>1500 per year).
• Assist with calling for service or maintenance for cryostat and cassette printer.
• Evaluate and change frozen section fluids daily/weekly.
• Maintain accurate and complete logs for all surgical and cytology reports, slides, and blocks sent out to other facilities or physicians.
• Maintains Quality Assurance program for surgical/cytologic cases sent for consultation or continuing healthcare. Retrieve slides and consultation reports for comparison for hospital Quality Assurance.
• Assist Pathologist Assistant in staining slides on frozen section specimen.
• Enter accurate billing codes into Expanse for all pathology specimen.
• Send weekly peripheral smears, outreach requisitions and demographics, and billing to Med Receivable.
• Prepare tumor board slides and reports on weekly basis for Breast Tumor Board, General Tumor Board for Parkland and Portsmouth, and for Chest Tumor Conferences.
• Enter Portsmouth, Frisbie, and Parkland results from outside testing into Expanse, fax reports to providers, and send paperwork to Medical Records.
• Retrieve specimen from the Morgue and return specimen to the Morgue after evaluation. Remove specimen from Morgue after appropriate disposal time.
• Purge slides weekly to maintain 10-year retention.
• Order supplies and provider weekly supply inventory.
• Deliver formalin/specimen containers to multiple locations throughout the hospital.
• Order slides and blocks from external histology laboratory to ensure accurate tracking of specimen.

Experience: Minimum relevant work experience for successful job performance

• 1 to 3 years clerical experience

Education: High school or GED

At Portsmouth Regional Hospital, you're not just joining a hospital—you’re becoming part of a mission-driven team that’s redefining healthcare excellence across the Seacoast region. As a 240-bed acute care facility in Portsmouth, NH, we proudly serve communities throughout New Hampshire, Maine, and Massachusetts. We’re the only hospital in the area to be recognized as an ACS Verified Level II Trauma Center and a Comprehensive Stroke Center, and we offer a robust heart and vascular program—giving our team the opportunity to work at the forefront of life-saving care.

As part of the HCA Healthcare family, you’ll be supported by one of the nation’s leading healthcare systems. We are reviewing applications for our Admin Asst opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Note: This description reflects the responsibilities and requirements at the time of posting and may be subject to change.