Fervor is hiring: Executive Assistant in Kansas City

Overview

Fervor is a marketing firm that uses our trade to impact the world for good. As we continue to grow, we\'re seeking a dynamic, proactive Executive Assistant to help streamline our operations while also driving new client opportunities. This role is perfect for someone who thrives in organization and efficiency, combining strong administrative skills with the ability to anticipate needs, manage details, and support executive-level priorities with excellence.

What You\'ll Do

• Manage and optimize the CEO\'s calendar, ensuring efficient scheduling and prioritization
• Handle email management, flagging urgent messages and drafting responses as needed
• Coordinate travel arrangements and logistics for meetings, events, and speaking engagements
• Leverage AI to automate and clarify workflows
• Manage speaking engagements (both finding new opportunities and managing the inflow of existing requests)
• Manage consulting workflows
• Prepare meeting agendas, take notes, and track follow-up actions
• Assist with internal communications, ensuring alignment with key stakeholders
• Help maintain an organized system for key documents, contacts, and operational workflows
• Aid in managing The Bonhoeffer space booking and communications as needed
• Assist with personal support items as needed

Identify and research potential clients, partners, and speaking opportunities through CEO direction.

Conduct LinkedIn research and outreach to strategic prospects.

• Assist in preparing presentations, proposals, and marketing materials
• Coordinate follow-ups with potential leads and track outreach efforts
• Manage the logistics of securing and coordinating speaking engagements
• Maintain CRM (currently Hubspot) records and track business development initiatives

Requirements

• Experience: 3+ years in an executive assistant or support role
• Initiative: A self-starter mentality with the ability to take ownership of tasks and run with them
• Strong Communication: You\'re comfortable drafting emails, making calls, and engaging with high-level professionals
• Organizational Excellence: Detail-oriented, deadline-driven, and capable of juggling multiple priorities
• Tech-Savvy: Experience with tools like Google Workspace, LinkedIn, CRM systems like Hubspot, project management systems like Asana (or similar)
• Communications Prowess: A strong understanding of how to communicate for an executive with other key leaders

Benefits

• Purpose-Driven Work: We\'re here to create impact through marketing that matters
• Growth & Learning: This is an opportunity to work closely with leadership, gaining exposure to both executive operations and business development
• This is role is full-time role, pay commensurate with experience
• We utilize a hybrid work schedule, working regularly from our office in Kansas City, MO
• Group health insurance plans
• Fervor fully pays for employee dental, vision, group life insurance, short term disability and long term disability insurance for the employee
• A Safe Harbor 401(K) plan with a company contribution of 3%
• Generous PTO - we take rest seriously

Referrals increase your chances of interviewing at Fervor by 2x

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