Hunter Recruitment Advisors (HRA) is hiring: Executive Assistant in San Buenaven

Overview

Organization: Cabrillo Economic Development Corporation (CEDC) – a community development corporation serving Ventura and Santa Barbara Counties. Our mission is to develop and manage service-enriched, inclusive residential communities, ensuring access to affordable, secure, quality housing that creates the foundation for our residents to grow and thrive.

Base pay range

Base pay range: $28.00/yr - $31.00/yr

Hourly Rate: $28.85 - $31.25

Department: Administration

Status: Full-Time; Non-Exempt

Location: Corporate Office, Ventura

Supervisor: Chief Executive Officer (CEO)

Organizational background

Cabrillo Economic Development Corporation (CEDC) is a community development corporation serving Ventura and Santa Barbara Counties. Our mission is to develop and manage service-enriched, inclusive residential communities, ensuring access to affordable, secure, quality housing that creates the foundation for our residents to grow and thrive.

The Position

The Executive Assistant will provide high-level administrative support to the CEO as well as other executive team members and the board of directors. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. This position requires a results-oriented individual whose passion for CEDC's mission is matched with excellent communication and time management skills; proven ability to meet deadlines.

Major duties & responsibilities

Note: This description describes the general nature and scope of work and is not a complete list of duties, duties, and skills.

• Executive Support: Serve as administrative support to executive management staff, including handling confidential matters, designing and implementing administrative systems, procedures, and policies, and assisting the CEO with daily administrative tasks.
• Provide confidential administrative and project support for the Executive Officer and Board of Directors; act as a liaison between the Executive Department, staff, outside agencies, and the public; coordinate resolutions as appropriate.
• Compose, edit, and proofread a variety of documents for the Executive Officer and Board of Directors; input and retrieve data; redact confidential information as needed.
• Organize and carry out administrative assignments; research and assemble information for programs; prepare reports and informational materials.
• Coordinate travel arrangements and reimbursements for Executive staff and Board members.
• Screen calls, visitors, and mail; respond to inquiries; interpret and apply regulations, policies, and procedures.
• Manage an active calendar for the Executive Officer; coordinate internal and external meetings and follow-up.
• Communicate with internal and external customers on behalf of the Executive Officer; manage emails and correspondence with timely follow-up.
• Support external commitments related to boards and committees; coordinate quarterly staff and management meetings and ad hoc meetings as required.
• Assist in event planning and preparation of the Annual Report.
• Oversee corporate office building tenant relations and coordinate maintenance schedules; provide front desk support as needed.
• Perform other duties as assigned.

Board Support

• Serve as point of contact to the Board of Directors; take minutes and streamline communications.
• Provide board relations support, including packets, resolutions, reports, and travel arrangements for Commissioners; support affiliate non-profits.
• Support various board meetings, including agendas, minutes, records, and follow-up on action items; maintain official records and ensure regulatory compliance.

Required Skills, Knowledge, and Abilities

Knowledge:

• Commitment to diversity, equity, and inclusion.
• Ability to work with people from disadvantaged backgrounds.
• Ability to understand and execute oral and written instructions; work independently with minimal supervision.
• Attention to detail and presentation of documents.
• Office management and administration practices; proficiency with standard office equipment and computer applications.
• Applicable laws, agency resolutions, policies, and procedures relevant to the role.
• Business letter writing and standard formats for reports and correspondence.
• Research methods, data collection, and report preparation.
• Customer service principles when interacting with the public, vendors, contractors, and staff.

Abilities:

• Exercise good judgment and manage multiple priorities in a diverse environment.
• Work effectively with a wide range of people, including those under stress; be tactful and non-judgmental.
• Oral and written communication; produce memoranda, newsletters, and reports.
• Thrive in a fast-paced nonprofit environment with strong interpersonal and decision-making skills.
• Be creative and enjoy nonprofit work; perform administrative tasks with accuracy and discretion.
• Prepare minutes, resolutions, and correspondence; conduct research and evaluate service delivery methods.
• Interpret and explain policies, prioritize multiple requests, and represent the organization professionally.
• Organize and manage projects, meet deadlines, and maintain effective working relationships.
• Demonstrate self-motivation, initiative, and sound judgment with confidential information.
• Communicate clearly; handle multiple confidential details effectively.

Required Education & Experience

• Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• Desktop publishing skills (MS Publisher and Canva).
• Three years of nonprofit sector experience.

Licenses & Other Requirements

A valid California driver's license and proof of automobile liability insurance. Notary Public is preferred.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• IT Services and IT Consulting

Note: This posting includes standard job-related notices about referrals and application notifications.