Executive Assistant Job at K&L Gates in Town of Charlotte

Overview

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We are seeking an Executive Assistant to join the firm. The Executive Assistant is responsible for providing high-level administrative support to the firm’s most senior executive / management team to ensure the smooth and efficient running of the day-to-day business. Position requires a highly motivated, a quick thinker, have the ability to complete tasks and projects quickly, with little to no guidance, and react with appropriate urgency to situations that require a quick turnaround. Of primary importance is to possess good judgment, work well under pressure in a fast paced environment, and communicate well with all level of management and staff. The Executive Assistant will be handling high level confidential information and will be expected to maintain strict confidentiality and exhibit discretion and professionalism in all activities, always reflecting the values and culture of the Firm. Position entails a wide variety of tasks, with a large amount of scheduling, arranging for meetings and travel, tracking expenses and reimbursements, as well as document generation and editing.

Responsibilities

• Provide excellent telephone coverage and manage high call volume
• Heavy calendar management, including internal / external meetings and conference calls
• Coordinate arrangements for a variety of internal and external meetings in different locations and assemble appropriate material for meetings / conferences
• Combine and update information from various sources and systems in order to create business related documents, reports and presentations for review
• Manage special projects independently
• Prepare expense reports
• Handle confidential information and escalate situations as appropriate
• Prepare correspondence, documentation, presentation material, and analyses
• Proofread work for both content and context
• Coordinate international and domestic travel arrangements and prepare itineraries
• Responds to information requests, which require searching on different sources of information and preparing correspondence or reports

Qualifications

• High School diploma or GED, Bachelor’s Degree preferred
• Advanced level of senior administrative experience working in a professional services organization or law firm
• Requires high proficiency of Internet, AI, and personal computer use with advanced Microsoft Office & Outlook skills
• Excellent communication skills, both written and oral
• Strong organizational and multi-tasking skills
• Maintains composure in high-pressure, fast-paced environments
• Exercises excellent judgment in problem-solving situations
• Maintains absolute discretion when dealing with confidential matters
• Pays meticulous attention to detail
• Excellent time management, decision-making and problem solving techniques
• Proactive and consistently takes initiative
• Frequent computer use at a workstation up to eight hours at a time
• Willing to work in a fast paced environment with unscheduled interruptions
• Responsibilities may require adjusted work schedules, overtime and evening / weekend hours
• Carries out responsibilities in an honest, ethical, and professional manner
• Flexible approach to the work environment and reliable during and outside normal business hours to ensure functions of position are met

Compensation

Compensation Salary $63,000 - $110,000

The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.

About the Firm

K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.