Executive Admin Assistant Job at Sanofi in Framingham

Job Title

Executive Admin Assistant

Location

Framingham, MA Waltham, MA

Overview

Are you ready to shape the future of medicine? The race is on to speed up drug discovery and development to find answers for patients and their families. Your skills could be critical in helping our teams accelerate progress. At Sanofi, we chase the miracles of science to improve people’s lives. We believe our cutting-edge science and manufacturing, fueled by data and digital technologies, have the potential to transform the practice of medicine, turning the impossible into possible for millions of people. We are looking for a self-motivated, collaborative, highly organized talent to support the Global Head of CMC Development, R&D, and some support to the leadership team members. In this role, you will be part of a collaborative, solutions-oriented, purpose driven, and supportive team focused on turning molecules to medicines for our patients.

We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible.

Main Responsibilities

• Manages multiple priorities in a fast-paced environment, pro-actively managing calendars, scheduling meetings, organizing events, managing domestic and global meeting logistics and arranging domestic and international travel with both internal and external parties.
• Ensures efficient processing of expenses for management and senior staff, as requested.
• Prioritizes and executes tasks with minimal direction or supervision.
• Operates at the highest level of integrity as this position will be handling sensitive and confidential information.
• Digitally savvy, compiles and prepares information for presentations using MS Office software and other tools such as Zoom, including correspondence, reports, tables, analyses, presentations, and scientific manuscripts.
• Provides a positive presence and excellent support with answering and prioritizing requests and communications.
• Routinely communicates internally and externally, requiring skill, tact, persuasion and/or negotiation.
• Interfaces with staff and senior level managers, executives, external partners and consultants.
• Ensures smooth and efficient flow of day-to-day administrative operations.
• Interfaces with important functions such as People & Culture, Finance, and Digital to ensure efficiency.
• Takes initiative and independently manages special/administrative projects in a dynamic fast paced environment.
• Performs other duties, as required.

About You

Competencies and Skillset

Education and experience

• Bachelor’s degree
• Minimum 5 years' experience in assisting executives in a global environment.
• Proficient in Office tools including excellent SharePoint content administration.
• Excellent verbal and written proficiency in English. Proficiency in French and/or German is a plus

Skills

• Ability to work independently and proficiently in a global, multi-site, multi-national environment.
• Ability to multitask, focus on and manage successfully changing priorities dictated by a fast paced internal and external environment.
• Demonstrated ability to work effectively and cooperatively in a team environment. Establishes and maintains excellent working relationships and internal networks with minimal direction.
• Strong interpersonal skills
• Ability to manage complex meeting arrangements and travel plans/arrangements.
• Ability to multi-task, exercise judgment, make decisions, and take action to complete assignments in a fast-paced, changing work environment
• Excellent verbal and written communication skills.
• High ethical standards, maintenance of confidentiality

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.
• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender; gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information or any other characteristic protected by law.

All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.