Simpson Thacher & Bartlett LLP is hiring: Assistant, Legal Recruiting & Associat

Overview

Assistant, Legal Recruiting & Associate Life at Simpson Thacher & Bartlett LLP. The role involves assisting with all aspects of on-campus and in-office interviewing; coordinating candidate interviews for law students and lateral positions; and planning and executing summer associate events and programs. The position also provides general administrative support to the Legal Talent/Associate Life initiatives and serves as a point of contact and resource to all LA Associates.

Essential Job Duties & Responsibilities

• Assist Legal Recruiting Manager, Hiring Partners, Staffing Partners, Recruiting Committee members and other attorneys in the preparation, coordination and scheduling of on-campus and in-office interviews for lateral, law clerk, LLM, 3L and summer associate candidates
• Assist with school-specific campus outreach, including planning and attending 1L events, tracking sponsorships and student group activities
• Prepare interview materials for attorneys participating in OCI, schools’ background informational packets and other materials, as required
• Attend and assist with planning of recruiting receptions, Partner events, offer dinners and other recruitment-related activities
• Liaise with Partners, manage vendor relationships, greet visitors and candidates in support of all recruiting-related activities
• Prepare and maintain accurate and updated information and lists for attorneys, School teams and Legal Recruiting team
• Assist with summer program planning and execution, including researching ideas for summer events, activities and restaurant venues
• Plan summer activities, create invitations, coordinate logistics and work with vendors, to ensure seamless execution
• Keep records and maintain accurate files related to all aspects of the summer program including but not limited to: information on summer associates’ mentors and interests; correspondence; invoices and expense receipts; RSVP lists and feedback on program
• Provide administrative support for professional development and training programs by keeping summer associates abreast of all offerings, tracking RSVPs and booking conference services
• Assist in planning internal events and receptions including law school lunches, affinity group receptions and practice group-specific events
• Track summer associate diaries and weekly assignment updates; assist in gathering feedback on summers such as attorneys’ evaluations and mid-summer and final reviews
• Update various summer associate lists and distributions including summer associate housing information and campus student group participation, as needed
• Assist with the planning and execution of fall orientation and new hire orientations
• Assist with all aspects related to lateral attorney hiring, relocation and departure, working closely with the Manager of Legal Recruiting and Associate Life
• Provide the Legal Talent Manager with general support and assistance related to staffing, mentoring, and training and development initiatives
• Support the orientation and integration process for new Associates and the coordination of formal mentoring assignments for all incoming Associates and laterals
• Assist with all aspects of the staffing process including, but not limited to hours reporting and assignment tracking
• Track upcoming associate time off to ensure appropriate staffing levels
• Keep records and maintain accurate files related to all aspects of the continuing legal education program by booking conference services, creating invites, generating QR codes, and tracking attendance
• Assist in planning internal Associate life social events
• Remain current on citywide social offerings throughout the year
• Maintain inventory of promotional items and marketing materials
• Be flexible, in adjusting hours to meet departmental needs
• Assist in various department projects as needed
• Perform other duties as assigned

Qualifications

Education
Required: Bachelor’s degree or equivalent experience

Skills and Experience
• 1 to 2 years of legal recruiting or equivalent related experience
• Ability to effectively present information verbally and in writing
• Proficiency in MS Word, Excel and PowerPoint
• Strong interpersonal and organizational skills
• Ability to manage projects and work collaboratively in a team environment
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Ability to use diplomacy, confidentiality and discretion in relaying information
• Ability to adapt to diverse work styles, providing consistent and personable service

Salary Information

CA Only: The estimated base salary range for this position is $55,000 to $65,000 at the time of posting. The actual salary offered will depend on qualifications, experience, education, certifications, and location. This role is non-exempt and eligible for overtime pay.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Legal

Industries

• Law Practice