Executive Assistant Job at University of Pittsburgh in Pittsburgh

The Executive Assistant to the Vice Chancellor for Health Sciences Education and Executive Vice Dean for Academic Affairs, School of Medicine, will provide a high level of confidential administrative support for the Health Sciences Education department. This position requires professionalism, discretion, and the ability to work independently in a fast-paced environment.

Primary responsibilities include managing the daily calendar, resolving scheduling conflicts, and ensuring coordination of meetings and appointments. Facilitate organization of events and committees/meetings including managing distribution lists, preparing mass communications, recording meeting minutes, maintaining highly confidential records, coordinating catering, and managing distribution of all meeting documentation/materials. Will serve as the first point of contact for incoming inquiries; draft and prepare correspondences, memos, and presentations. Arrange and manage complex travel itineraries, reimbursements, and related documentation. Perform general office duties including processing office supply orders and organization of electronic and paper files; assist with special projects.