Executive Assistant, ConnectALL Job at State of New York in New York

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NY HELPNo AgencyEmpire State Development, NYS TitleExecutive Assistant, ConnectALL Occupational CategoryOther Professional Careers Salary GradeNS Bargaining UnitNone listed Salary RangeFrom $58000 to $68900 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County New York Street Address 655 Third Avenue City New York StateNY Zip Code10017 Duties Description *Applicants MUST submit a cover letter with resume to be considered.

• This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
• Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

BASIC FUNCTION:

The Executive Assistant will be a critical part of the ConnectALL team by supporting the SVP and help manage and prioritize his time effectively and maintain key relationships. Interact with high-level government officials and industry executives, support team and be capable of cultivating productive working relationships across ESD. Experience navigating complicated internal systems and processes and exhibit resourcefulness and creativity. Ability to thrive in a fast-paced environment guided by a strong sense of mission, a must.

WORK PERFORMED:

• Maintain the SVP's calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs.
• Manage the flow of documents to the SVP for review, approval, or signature.
• Serve as a primary point of contact between the ConnectALL Office and internal and external groups to coordinate scheduling and providing administrative support for governance meetings.
• Determine priority of matters of attention for the SVP; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the SVP advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Compose and prepare letters relating to routine correspondence for the SVP's signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Prepare, reconcile, and submit expense reports.
• Answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Other additional duties as assigned.

Minimum Qualifications Education Level Required: High School diploma or equivalent. College degree preferred; 8+ years direct relevant experience supporting executives may be substituted. Relevant Experience: 4+ years' experience supporting a senior executive or team. Knowledge required: Excellent written and verbal communication skills, including editing and proofreading skills, exceptional time-management and organizational skills and the ability to prioritize competing deadlines. Detail-oriented, with a view toward anticipating the needs of executives and senior staff. Excellent interpersonal skills and experience managing sensitive relationships and handling confidential information with discretion. Excellent computer skills, including the Microsoft Office Suite. Additional Comments Salary range as specified. Comprehensive Benefits Package. Some positions may require additional credentials or a background check to verify your identity. Name Jane Martinez - HR Trainer/Talent Acquisition Specialist Telephone N/A Fax N/A Email Address resumes@esd.ny.gov Address Street 655 Third Avenue City New York State NY Zip Code 10017 Notes on ApplyingExternal Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration. WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY