Office Assistant 1, SG-06 Job at State of New York in Albany

State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. Applications Due09/19/25 Occupational CategoryClerical, Secretarial, Office Aide Bargaining UnitASU - Administrative Services Unit (CSEA) Employment Type Full-Time Appointment Type Permanent Travel Percentage 0% Workday Mandatory overtime? Telecommuting allowed? Duties Description The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; and preserving the stability of the global financial system. The Department of Financial Services (DFS) is seeking candidates for Office Assistant 1 positions in Human Resources Management. Answers telephones, responds to standard inquiries concerning the Human Resource Management office and refers technical questions to appropriate staff; * Works with Human Resources Specialists and Business Units to coordinate and schedule interviews in Outlook for both in person and/or virtual Teams meetings, serves as first point of contact for candidates; * Establishes and maintains manuals and automated files, searches for and retrieves materials and periodically purges obsolete materials; * Performs general office duties, opens, sorts and distributes incoming mail to appropriate staff; maintains inventory of HR supplies and orders as necessary, follows established guidelines; * Works closely with the recruitment team to publish job vacancy announcements on the DFS Website, DFS Intranet, and StateJobsNY; * Compiles materials for HR Specialists review; * Performs special projects / other duties in support of office operations. Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law § 55b/c. There are no minimum education or experience requirements for this title. NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply (see minimum qualifications above). At this time, agencies may recruit and hire employees by making permanent non-competitive appointments. At a future date (within one year of appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Additional Comments Please note that a change in negotiating unit may affect your salary, insurance and other benefits. Permanent Note: Due to the nature of this position, the incumbent will be required to physically report to the office full time; telecommuting will not be allowed. Telephone Please include the Box # (Box OA1-00620) in the subject line of your email to ensure receipt of your application. Please be advised that the New York State Department of Financial Services does not offer sponsorship for employment visas. New York State Department of Financial Services Office of Human Resources Management This program forgives the remaining balance on any Direct Student Loans after you have made 120 qualifying monthly payments while working full-time for a U.S. federal, state, local, or tribal government or not-for-profit organization. AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it. All people with disabilities are encouraged to apply to all jobs for which they meet the minimum qualifications.