Vir Biotechnology, Inc.
Senior Executive Assistant-CEO
Vir Biotechnology, Inc., San Francisco, California, United States, 94199
Vir Biotechnology is a clinical-stage biopharmaceutical company focused on powering the immune system to transform lives by discovering and developing medicines for serious infectious diseases and cancer. Its clinical-stage portfolio includes programs for chronic hepatitis delta and multiple dual-masked T-cell engagers across validated targets in solid tumor indications. Vir Biotechnology also has a preclinical portfolio of programs across a range of infectious diseases and oncologic malignancies.
We believe the success of our colleagues drives the success of our mission. We are committed to creating a company where everyone feels supported and encouraged to give their best.
THE OPPORTUNITY
Vir Biotechnology is looking for a Senior Executive Assistant (EA) to our Chief Executive Officer (CEO). Reporting directly to the CEO you will be a key member of the CEO Office team. You will ensure the CEO’s days run smoothly by managing logistics and anticipating needs. You will manage the CEO’s calendar, travel, key meetings, and board interactions, requiring strong organizational, technical, and administrative skills. The role involves planning complex schedules, prioritizing competing demands, and always handling sensitive information with discretion. Attention to detail is essential—from ensuring meetings are seamless and the CEO is thoroughly briefed to ensuring travel arrangements are seamless and free of avoidable issues. This role is located in San Francisco at our corporate office and there is a requirement to be onsite 5 days per week. WHAT YOU'LL DO
Take ownership of complex calendar management, including careful and proactive scheduling, room booking, and timeline planning Anticipate the CEO’s needs before they arise by preparing/gathering materials and thinking ahead on logistics, meetings, and travel Plan and coordinate end-to-end travel, considering every aspect of logistics, making last-minute necessary changes to afford a seamless experience Prepare meetings by compiling relevant information, creating agendas, confirming attendees, taking care of logistics Proactively manage multiple requests and deadlines, effectively communicating priorities and reorganizing as new priorities emerge Serve as the administrative liaison to the Board of Directors, including managing all board meeting logistics Always exercise discretion and sound judgment when handling confidential or sensitive information Plan and coordinate logistics for corporate events including but not limited to venue selection and contracts, catering, audio-visual equipment and general rentals Lead the EA function by developing and implementing best practices, standardizing processes, and providing mentorship. Oversee and support other EAs through a dotted-line reporting structure, fostering a collaborative, effective, and high-performing team environment Keep the CEO informed by delivering briefings, confirming schedules and changes as they happen, and ensuring that all plans, materials, and next steps are clearly communicated WHO YOU ARE AND WHAT YOU BRING
10+ years of experience providing high-level executive assistant support to C-suite leaders 5+ years of experience directly supporting a CEO or CFO, in a publicly traded Biotech or Pharmaceutical company Proficient in managing complex calendars and proactively planning robust, daily schedules Able to exercise discretion and safeguard confidential and highly sensitive information Experience planning and managing detailed, multi-leg travel for senior executives Ability to be selective with an executive’s time, prioritize competing demands, and keep multiple tasks and deadlines on track in a fast-paced setting Exceptionally detail-oriented and dependable, with a proven ability to manage logistics, and information without letting anything slip through the cracks Proven ability to communicate proactively with executives, providing timely updates and anticipating questions or concerns before they arise Experience taking initiative and providing leadership within an EA community, including mentoring peers and driving continuous improvement in administrative workflows and processes Experience with the Microsoft Office suite, including Outlook, and familiarity with Boardvantage is preferred WHO WE ARE AND WHAT WE OFFER
The expected salary range for this position is $142,500 to $199,000 per year. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors. Vir Biotechnology's compensation and benefits are aligned with the current market and commensurate with the person’s experience and qualifications. All full-time employees receive a package that includes compensation, bonus and equity as well as many other Vir Biotechnology benefits and perks such as health and welfare benefit plans, non-accrual paid time off, company shut down for holidays, commuter benefits, childcare reimbursement, education reimbursement, 401K match and lunch each day in the office. Applicants must currently be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. All employment decisions at Vir Biotechnology are based on legitimate, non-discriminatory business requirements, job duties and individual qualifications. Employment decisions are made without regard to any legally protected characteristics. This commitment extends to all management practices and decisions, including recruitment and hiring, compensation, appraisal systems, promotions, training and career development programs. Vir Biotechnology also strongly commits to providing employees with a work environment free of unlawful conduct or harassment. Vir Biotechnology Human Resources leads recruitment and employment for Vir Biotechnology. Unsolicited resumes sent to the company from recruiters do not constitute any type of relationship between the recruiter and Vir Biotechnology and do not obligate us to pay fees should we hire from those resumes. We ask that external recruiters and/or agencies not contact or present candidates directly to our hiring manager or employees. For hires based in the United States, Vir Biotechnology, participates in E-Verify. Interested in building your career at Vir Biotechnology? Get future opportunities sent straight to your email. Accepted file types: pdf, doc, docx, txt, rtf Enter manually Highest level of education completed * Select... Are you legally authorized to work in the US? * Select... Will you require sponsorship to work in the US now or in the future? * Select... What are your salary expectations? What city and state do you live in? * Are you able and willing to work 5 days a week at our San Francisco headquarters? * Select... Voluntary Self-Identification
For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file. As set forth in Vir Biotechnology’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law. If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. Select... Voluntary Self-Identification of Disability
Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026 Why are you being asked to complete this form? We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years. Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp. How do you know if you have a disability? A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability.
Disabilities include, but are not limited to: Alcohol or other substance use disorder (not currently using drugs illegally) Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS Blind or low vision Cancer (past or present) Cardiovascular or heart disease Celiac disease Cerebral palsy Deaf or serious difficulty hearing Diabetes Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders Epilepsy or other seizure disorder Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome Intellectual or developmental disability Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD Missing limbs or partially missing limbs Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS) Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities Partial or complete paralysis (any cause) Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema Short stature (dwarfism) Traumatic brain injury Disability Status Select... PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.
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Vir Biotechnology is looking for a Senior Executive Assistant (EA) to our Chief Executive Officer (CEO). Reporting directly to the CEO you will be a key member of the CEO Office team. You will ensure the CEO’s days run smoothly by managing logistics and anticipating needs. You will manage the CEO’s calendar, travel, key meetings, and board interactions, requiring strong organizational, technical, and administrative skills. The role involves planning complex schedules, prioritizing competing demands, and always handling sensitive information with discretion. Attention to detail is essential—from ensuring meetings are seamless and the CEO is thoroughly briefed to ensuring travel arrangements are seamless and free of avoidable issues. This role is located in San Francisco at our corporate office and there is a requirement to be onsite 5 days per week. WHAT YOU'LL DO
Take ownership of complex calendar management, including careful and proactive scheduling, room booking, and timeline planning Anticipate the CEO’s needs before they arise by preparing/gathering materials and thinking ahead on logistics, meetings, and travel Plan and coordinate end-to-end travel, considering every aspect of logistics, making last-minute necessary changes to afford a seamless experience Prepare meetings by compiling relevant information, creating agendas, confirming attendees, taking care of logistics Proactively manage multiple requests and deadlines, effectively communicating priorities and reorganizing as new priorities emerge Serve as the administrative liaison to the Board of Directors, including managing all board meeting logistics Always exercise discretion and sound judgment when handling confidential or sensitive information Plan and coordinate logistics for corporate events including but not limited to venue selection and contracts, catering, audio-visual equipment and general rentals Lead the EA function by developing and implementing best practices, standardizing processes, and providing mentorship. Oversee and support other EAs through a dotted-line reporting structure, fostering a collaborative, effective, and high-performing team environment Keep the CEO informed by delivering briefings, confirming schedules and changes as they happen, and ensuring that all plans, materials, and next steps are clearly communicated WHO YOU ARE AND WHAT YOU BRING
10+ years of experience providing high-level executive assistant support to C-suite leaders 5+ years of experience directly supporting a CEO or CFO, in a publicly traded Biotech or Pharmaceutical company Proficient in managing complex calendars and proactively planning robust, daily schedules Able to exercise discretion and safeguard confidential and highly sensitive information Experience planning and managing detailed, multi-leg travel for senior executives Ability to be selective with an executive’s time, prioritize competing demands, and keep multiple tasks and deadlines on track in a fast-paced setting Exceptionally detail-oriented and dependable, with a proven ability to manage logistics, and information without letting anything slip through the cracks Proven ability to communicate proactively with executives, providing timely updates and anticipating questions or concerns before they arise Experience taking initiative and providing leadership within an EA community, including mentoring peers and driving continuous improvement in administrative workflows and processes Experience with the Microsoft Office suite, including Outlook, and familiarity with Boardvantage is preferred WHO WE ARE AND WHAT WE OFFER
The expected salary range for this position is $142,500 to $199,000 per year. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors. Vir Biotechnology's compensation and benefits are aligned with the current market and commensurate with the person’s experience and qualifications. All full-time employees receive a package that includes compensation, bonus and equity as well as many other Vir Biotechnology benefits and perks such as health and welfare benefit plans, non-accrual paid time off, company shut down for holidays, commuter benefits, childcare reimbursement, education reimbursement, 401K match and lunch each day in the office. Applicants must currently be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. All employment decisions at Vir Biotechnology are based on legitimate, non-discriminatory business requirements, job duties and individual qualifications. Employment decisions are made without regard to any legally protected characteristics. This commitment extends to all management practices and decisions, including recruitment and hiring, compensation, appraisal systems, promotions, training and career development programs. Vir Biotechnology also strongly commits to providing employees with a work environment free of unlawful conduct or harassment. Vir Biotechnology Human Resources leads recruitment and employment for Vir Biotechnology. Unsolicited resumes sent to the company from recruiters do not constitute any type of relationship between the recruiter and Vir Biotechnology and do not obligate us to pay fees should we hire from those resumes. We ask that external recruiters and/or agencies not contact or present candidates directly to our hiring manager or employees. For hires based in the United States, Vir Biotechnology, participates in E-Verify. Interested in building your career at Vir Biotechnology? Get future opportunities sent straight to your email. Accepted file types: pdf, doc, docx, txt, rtf Enter manually Highest level of education completed * Select... Are you legally authorized to work in the US? * Select... Will you require sponsorship to work in the US now or in the future? * Select... What are your salary expectations? What city and state do you live in? * Are you able and willing to work 5 days a week at our San Francisco headquarters? * Select... Voluntary Self-Identification
For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file. As set forth in Vir Biotechnology’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law. If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. Select... Voluntary Self-Identification of Disability
Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026 Why are you being asked to complete this form? We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years. Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp. How do you know if you have a disability? A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability.
Disabilities include, but are not limited to: Alcohol or other substance use disorder (not currently using drugs illegally) Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS Blind or low vision Cancer (past or present) Cardiovascular or heart disease Celiac disease Cerebral palsy Deaf or serious difficulty hearing Diabetes Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders Epilepsy or other seizure disorder Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome Intellectual or developmental disability Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD Missing limbs or partially missing limbs Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS) Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities Partial or complete paralysis (any cause) Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema Short stature (dwarfism) Traumatic brain injury Disability Status Select... PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.
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