Executive Assistant to Chief Executive Officer Job at Brake & Tire Check (former

Overview

Executive Assistant to Chief Executive Officer

Executive Assistant Position: Brake and Tire Check – A dynamic Automotive Repair Company is seeking a highly organized and proactive individual to support executive-level operations.

Job Type : Full-time

Key Responsibilities

• Attend all executive meetings, take detailed notes, and produce concise summaries focusing on committed actions, deliverables, and follow-ups. Utilize AI-powered tools (e.g., transcription and summarization software) to streamline this process.
• Prepare and manage meeting agendas, ensuring alignment with priorities and distributing materials in advance.
• Monitor and manage executive email inbox: read incoming messages, prioritize responses, and draft replies for approval.
• Handle light accounting tasks, such as tracking expenses, reconciling statements, and assisting with basic financial reporting.
• Perform personal duties, including paying bills, scheduling personal appointments, and managing miscellaneous errands as needed.
• Maintain confidentiality and exercise sound judgment in all tasks.
• Collaborate on ad-hoc projects to support business operations.

Qualifications and Requirements

• Proven experience as an Executive Assistant or in a similar administrative role (2+ years preferred).
• Accounting knowledge required, with completion of college-level Accounting I and II (or equivalent) strongly preferred.
• Proficiency in using AI tools for productivity, such as note-taking apps, email automation, or summarization software (e.g., familiarity with tools like Otter.ai or similar).
• Excellent organizational and time-management skills, with the ability to multitask in a fast-paced environment.
• Strong written and verbal communication skills.
• High level of discretion and professionalism, especially when handling personal matters.
• Proficiency in Microsoft Office Suite, Google Workspace, and other productivity software.
• Paralegal experience or certification is a strong plus, particularly in handling legal correspondence or documentation.
• Bachelor's degree in Business Administration, Accounting, or a related field is a plus.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A collaborative and supportive work environment.

How to Apply

Please submit your resume, cover letter, and any relevant certifications to Janelle.Plummer@BrakeCheck.com

In your cover letter, highlight your experience with AI tools, accounting coursework, and any paralegal experience. We look forward to hearing from you!

Brake and Tire Check is an equal opportunity employer.