OM Financial Group is hiring: Executive Assistant to Chief Executive Officer in

Overview

OM Financial Group, a rapidly growing financial services firm located in Boston, is looking for a motivated and experienced Executive Assistant to the CEO. Candidate is expected to be a highly organized multitasker with strong attention to detail who can quickly pivot and possesses a willingness to take ownership of their responsibilities. This will be an in-person role based out of our Boston office.

Responsibilities

• Act as primary contact for day-to-day internal and external needs related to the CEO and independently and professionally resolve requests while maintaining a positive and proactive attitude
• Research, prioritize, and follow-up on incoming issues and concerns addressed to the CEO through email, mail, phone calls, or verbally, including those of a confidential and critical nature
• Exercises independent judgment and initiative when responding to internal and external inquiries, orally, or in writing by email, or otherwise
• Acting on behalf of the CEO, prioritize conflicting needs and independently determine the appropriate course of action to ensure smooth operations
• Proactive calendar management to CEO to maximize time management and meeting effectiveness while keeping CEO well informed and prepared for upcoming commitments, responsibilities, and meetings
• Coordinate complex travel arrangements for CEO and assist in managing agenda and logistics for high level meetings and company events
• Follow-up on relationships established by CEO to cultivate connections and work with CEO to establish outreach opportunities
• Manage CEO’s correspondence, including email, mail, and phone calls
• Prepare agendas, presentations, reports, and documents while also assuming ownership of maintaining executive’s project management software with a focus on accuracy and efficiency
• Oversee and submit CEO expense reports in a timely and accurate manner
• Manages time so as to be effectively responsive and adaptive to the daily needs of the company
• Collaborate with internal teams to ensure business needs are met and expectations are exceeded
• Assist in providing backup coverage to additional departments and roles as needed
• Other projects and duties as assigned

Qualifications

• Bachelor’s degree
• 3+ years of experience as an Executive Assistant to director level or above, preferably at least 1 year directly supporting a C-suite executive
• Flexible schedule to support a high-level executive
• Strong proficiency in computer literacy, especially with Microsoft Office Suite
• Experience with project management or task management software
• Ability to travel with executive to conferences, meetings, and events as needed
• Capable of making independent and proactive decisions while managing multiple priorities in a fast-paced setting while staying composed under pressure
• Energetic self-starter who is capable of taking initiative with outstanding written and verbal communication skills
• Ability to maintain highest level of professionalism and confidentiality in handling sensitive information
• Excellent organizational, interpersonal, research, and time management skills.
• Ability to work in a team environment with a positive, professional, and flexible attitude