St. Louis County, MO
Administrative Assistant/Inventory Specialist (OSC)
St. Louis County, MO, St Louis, Missouri, United States
Salary :
$37,585.60 - $54,516.80 Annually Location :
Animal Care and Control - 10521 Baur Blvd - St. Louis, MO Job Type:
Full-Time Job Number:
2025-00426 Department:
Public Health - Veterinary Services Opening Date:
09/30/2025 Closing Date:
10/12/2025 11:59 PM Central
Description In this position you will be providing a valued service, by assuring public health and safety by ensuring the animal shelter staff and Animal Control Officers have the necessary tools and equipment to complete their goals and drive the mission forward. While this position is inventory and administrative centered, the individual may occasionally be called upon to support general shelter needs such as assisting with intake, and, working with the public at public outreach events. The animal shelter operates 7 days a week, 24 hours a day including weekends and holidays. This position will work Monday through Friday, 8-4:30, but may be called upon to work weekend days as needed. Examples of this would be providing additional administrative support to adoptions or for spay/neuter clinic, or public offsite events As an employer, St. Louis County cares about the health and well-being of our employees. In an effort to provide for the best possible work-life balance, the County offers a generous benefit package which includes affordable health insurance, dental and vision coverage, 4 weeks of Paid Time Off the first year, 11 paid holidays, deferred benefit retirement plan, paid life insurance as well as short and long term disability. A full listing of benefits is available under the benefit tab at the top of this page.
Examples of Duties Order supplies, track inventory, submit purchase orders, gather bids on services, put in work orders and IT tickets for staff, emailing, filing, organizing. Working with staff to determine best cost and sourcing for products to meet the needs of the facility. Assist the Chief Operating Officer with meeting agendas, taking notes and documentation of meeting activities, calendar management, organizing staff training. Perform such additional duties, with the required abilities and under the indicated working conditions and environment, as may properly be required of a position in this job class. Additional Duties to This Role May Include:
May provide enrichment, exercise, and care through
dog walking.
Dishes and laundry assistance in the shelter as needed
Working with all staff to ensure the facility is kept clean and this may include occasional assistance with cleaning or other services for dogs or cats.
Support intake processes by assisting with proper kennel placement, labeling, and animal documentation.
Learn to use shelter software to add notes and activities and assist in administrative tasks associated with shelter animal management.
Participate in shelter inventory, restocking supplies, and monitoring cleaning materials for safety compliance. Minimum Qualifications Equivalent to four years of experience in a general office environment.
Experience working with domestic animals is preferred. Additional Information
SELECTION AND APPOINTMENT
:
A selection committee will evaluate the qualifications of each applicant which will include recentness and appropriateness of the applicant's education and experience, answers to the supplemental questions, results of employment references investigated and any other appropriate information available. The selection committee will admit to the interview only those persons who possess the most job-related qualifications and may establish admittance criteria beyond the minimum qualifications stated above. The interview will comprise 100% of the applicant's earned grade. A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment. After initial interviews with the selected candidates are conducted, an email will be sent to the address on file with instructions on how to complete and submit a Conviction Questionnaire. Candidates have 3 days to complete the required questionnaire. The five top ranking candidates, based on the final grade, will be certified to the Department Director/Appointing Authority who will make the final decision.
All applicants conditionally offered a merit position will be required to submit to urinalysis to screen for illegal drug use prior to appointment. Screening will be performed by a reputable clinical laboratory. The cost of screening will be covered by the County.
COVID-19 VACCINATION POLICY
:
In support of commitment to the health, safety, and wellness of all staff and to be compliant with the Centers for Medicare and Medicaid Services (CMS)it is the policy of the Department of Public Health that all newly hired employees are required to provide proof of COVID-19 vaccination. Acceptable forms of proof include CDC COVID-19 vaccination cards (or legible photo), documentation from a health care provider, electronic health record, or state immunization information system record. New employees must be fully vaccinated prior to starting service for the Department, and adherence to this policy is a condition of employment. Full vaccination means having received a Food and Drug Administration (FDA) Emergency Use Authorization (EUA) approved vaccine or vaccine series, consisting of two doses of either of the two-dose vaccines or one dose of the single-dose vaccine. For moderately or severely immunocompromised individuals, a primary series consists of a 3-dose series of an mRNA COVID-19 vaccine or a single dose of Janssen COVID-19 Vaccine. Individuals are considered fully vaccinated two weeks after the second dose in a two-dose series, or two weeks after a single-dose vaccine. At this time, full vaccination does not require a booster shot. The meaning of "fully vaccinated" is subject to change in accordance with the most recent Centers for Disease Control and Prevention (CDC) guidelines. For applicants with ato the vaccine or sincerely held religious beliefs, which prohibit them from receiving a vaccine, you may contact the Department of Public Health Office of Human Resources (DPH HR) during the hiring phase to request an exemption or reasonable accommodation. Employees granted exemption for medical or religious reasons will be required to wear facial coverings to reduce the risk of transmission to at-risk individuals in DPH facilities and submit to weekly COVID-19 testing. All prospective employees must read and acknowledge the Policy during the application process.
HOW TO APPLY:
Applicants interested in applying for this position should visit our website at. We only accept On-line applications.
EQUAL EMPLOYMENT OPPORTUNITY POLICY:
The policy of the Civil Service Commission of St. Louis County is to support fair and equitable employment opportunities for all persons regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veterans' status or political affiliation. Call the Division of Personnel at (314) 615-5429 for more information on this policy. St. Louis County Division of Personnel, 7th Floor
Clayton, MO 63105 (314) 615-5429 Relay MO 711 or 800-735-2966 An Equal Opportunity Employer
Fax: (314) 615-7703 www.stlouiscountymo.gov St. Louis County offers its employees many excellent benefits with paid medical insurance, 20 days of PTO (paid time off) the first year and increasing with seniority, and 11-12 paid holidays. Employees hired for full time employment will participate in the St. Louis County retirement plan where they contribute 4% of their salary to the defined benefit plan with vesting after 7 years. Other benefits include: paid life insurance, a credit union, 457 Deferred Compensation Plan, pre-tax premium pay plan, dependent care and medical expense reimbursement plans, and short and long term disability insurance.
In addition to these benefits, as of January 1, 2023, St. Louis County approved up to 480 hours of paid parental leave for eligible employees welcoming new children, either by birth or adoption. The employee can also take up to 80 hours of leave for prenatal care and up to 80 hours for care of the child within the first year.
Please click to view all of our benefits. 01
Please provide any previous work experience you have had with St. Louis County Government including roles you held and the dates of employment. Further, please explain the reason(s) for your departure from the organization. If this does not apply to you, simply enter n/a. 02
Please explain 4 years of related experience. 03
Do you have any experience working with domestic animals? Required Question
$37,585.60 - $54,516.80 Annually Location :
Animal Care and Control - 10521 Baur Blvd - St. Louis, MO Job Type:
Full-Time Job Number:
2025-00426 Department:
Public Health - Veterinary Services Opening Date:
09/30/2025 Closing Date:
10/12/2025 11:59 PM Central
Description In this position you will be providing a valued service, by assuring public health and safety by ensuring the animal shelter staff and Animal Control Officers have the necessary tools and equipment to complete their goals and drive the mission forward. While this position is inventory and administrative centered, the individual may occasionally be called upon to support general shelter needs such as assisting with intake, and, working with the public at public outreach events. The animal shelter operates 7 days a week, 24 hours a day including weekends and holidays. This position will work Monday through Friday, 8-4:30, but may be called upon to work weekend days as needed. Examples of this would be providing additional administrative support to adoptions or for spay/neuter clinic, or public offsite events As an employer, St. Louis County cares about the health and well-being of our employees. In an effort to provide for the best possible work-life balance, the County offers a generous benefit package which includes affordable health insurance, dental and vision coverage, 4 weeks of Paid Time Off the first year, 11 paid holidays, deferred benefit retirement plan, paid life insurance as well as short and long term disability. A full listing of benefits is available under the benefit tab at the top of this page.
Examples of Duties Order supplies, track inventory, submit purchase orders, gather bids on services, put in work orders and IT tickets for staff, emailing, filing, organizing. Working with staff to determine best cost and sourcing for products to meet the needs of the facility. Assist the Chief Operating Officer with meeting agendas, taking notes and documentation of meeting activities, calendar management, organizing staff training. Perform such additional duties, with the required abilities and under the indicated working conditions and environment, as may properly be required of a position in this job class. Additional Duties to This Role May Include:
May provide enrichment, exercise, and care through
dog walking.
Dishes and laundry assistance in the shelter as needed
Working with all staff to ensure the facility is kept clean and this may include occasional assistance with cleaning or other services for dogs or cats.
Support intake processes by assisting with proper kennel placement, labeling, and animal documentation.
Learn to use shelter software to add notes and activities and assist in administrative tasks associated with shelter animal management.
Participate in shelter inventory, restocking supplies, and monitoring cleaning materials for safety compliance. Minimum Qualifications Equivalent to four years of experience in a general office environment.
Experience working with domestic animals is preferred. Additional Information
SELECTION AND APPOINTMENT
:
A selection committee will evaluate the qualifications of each applicant which will include recentness and appropriateness of the applicant's education and experience, answers to the supplemental questions, results of employment references investigated and any other appropriate information available. The selection committee will admit to the interview only those persons who possess the most job-related qualifications and may establish admittance criteria beyond the minimum qualifications stated above. The interview will comprise 100% of the applicant's earned grade. A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment. After initial interviews with the selected candidates are conducted, an email will be sent to the address on file with instructions on how to complete and submit a Conviction Questionnaire. Candidates have 3 days to complete the required questionnaire. The five top ranking candidates, based on the final grade, will be certified to the Department Director/Appointing Authority who will make the final decision.
All applicants conditionally offered a merit position will be required to submit to urinalysis to screen for illegal drug use prior to appointment. Screening will be performed by a reputable clinical laboratory. The cost of screening will be covered by the County.
COVID-19 VACCINATION POLICY
:
In support of commitment to the health, safety, and wellness of all staff and to be compliant with the Centers for Medicare and Medicaid Services (CMS)it is the policy of the Department of Public Health that all newly hired employees are required to provide proof of COVID-19 vaccination. Acceptable forms of proof include CDC COVID-19 vaccination cards (or legible photo), documentation from a health care provider, electronic health record, or state immunization information system record. New employees must be fully vaccinated prior to starting service for the Department, and adherence to this policy is a condition of employment. Full vaccination means having received a Food and Drug Administration (FDA) Emergency Use Authorization (EUA) approved vaccine or vaccine series, consisting of two doses of either of the two-dose vaccines or one dose of the single-dose vaccine. For moderately or severely immunocompromised individuals, a primary series consists of a 3-dose series of an mRNA COVID-19 vaccine or a single dose of Janssen COVID-19 Vaccine. Individuals are considered fully vaccinated two weeks after the second dose in a two-dose series, or two weeks after a single-dose vaccine. At this time, full vaccination does not require a booster shot. The meaning of "fully vaccinated" is subject to change in accordance with the most recent Centers for Disease Control and Prevention (CDC) guidelines. For applicants with ato the vaccine or sincerely held religious beliefs, which prohibit them from receiving a vaccine, you may contact the Department of Public Health Office of Human Resources (DPH HR) during the hiring phase to request an exemption or reasonable accommodation. Employees granted exemption for medical or religious reasons will be required to wear facial coverings to reduce the risk of transmission to at-risk individuals in DPH facilities and submit to weekly COVID-19 testing. All prospective employees must read and acknowledge the Policy during the application process.
HOW TO APPLY:
Applicants interested in applying for this position should visit our website at. We only accept On-line applications.
EQUAL EMPLOYMENT OPPORTUNITY POLICY:
The policy of the Civil Service Commission of St. Louis County is to support fair and equitable employment opportunities for all persons regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veterans' status or political affiliation. Call the Division of Personnel at (314) 615-5429 for more information on this policy. St. Louis County Division of Personnel, 7th Floor
Clayton, MO 63105 (314) 615-5429 Relay MO 711 or 800-735-2966 An Equal Opportunity Employer
Fax: (314) 615-7703 www.stlouiscountymo.gov St. Louis County offers its employees many excellent benefits with paid medical insurance, 20 days of PTO (paid time off) the first year and increasing with seniority, and 11-12 paid holidays. Employees hired for full time employment will participate in the St. Louis County retirement plan where they contribute 4% of their salary to the defined benefit plan with vesting after 7 years. Other benefits include: paid life insurance, a credit union, 457 Deferred Compensation Plan, pre-tax premium pay plan, dependent care and medical expense reimbursement plans, and short and long term disability insurance.
In addition to these benefits, as of January 1, 2023, St. Louis County approved up to 480 hours of paid parental leave for eligible employees welcoming new children, either by birth or adoption. The employee can also take up to 80 hours of leave for prenatal care and up to 80 hours for care of the child within the first year.
Please click to view all of our benefits. 01
Please provide any previous work experience you have had with St. Louis County Government including roles you held and the dates of employment. Further, please explain the reason(s) for your departure from the organization. If this does not apply to you, simply enter n/a. 02
Please explain 4 years of related experience. 03
Do you have any experience working with domestic animals? Required Question