Carrington College is hiring: Administrative Assistant in Portland

Overview

Administrative Assistant role at Carrington College. The Administrative Assistant for assigned campus(es) performs a variety of administrative support activities of a very responsible, difficult, and often confidential nature. Compensation: The starting pay range for this position is $20 - $24 per hour.

Responsibilities

• Provides the first point of contact for all individuals entering the College. Greets all individuals promptly and professionally.
• Answer telephones, transfer calls, and convey messages.
• Provide superior customer service over the phone and in person.
• Provide administrative support to other departments as needed.
• Maintains cleanliness and organization at the reception area/lobby.
• Proofread records or forms.
• Completes assigned reports.
• Assist with orientation and prepare student badges.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities. Photocopy, collate, and distribute correspondence, articles, reports, bulletins, etc.
• Develop and maintain department filing systems.
• Coordinate the manager’s schedule and make appointments for other personnel on campus.
• Order and maintain supplies, and arrange equipment maintenance.
• Resolve questions and issues.
• Submit work orders.
• Collect, sort, and distribute mail.
• Assist with campus event planning, ordering supplies, catering, food, invitations, etc.
• Support the Enrollment Services and Student Finance Departments and Reporting.
• Coordinate all campus accounting functions, including invoices and payments. Report to the Campus Director for these functions.
• Serve as the administrative liaison between Campus and Corporate Administrative Offices.
• Perform other duties as assigned.

Supervisory

This job does not have direct reports.

Qualifications

• Education and/or Experience – Associate's Degree preferred. Five years of related experience and/or training; or an equivalent combination of education and experience. Required degree(s) must be from institutions accredited by recognized U.S. accrediting agencies. Degrees from non-U.S. institutions are recognized only if equivalence has been established and provided.
• Language Skills – Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence, transcribe minutes; and effectively present information in one-on-one and small group situations to employees.
• Mathematical Skills – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to interpret bar graphs.
• Reasoning Ability – Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills – Knowledge of Microsoft Office (Word, Excel, Access, Outlook) and payroll software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The role requires sitting, handling, reaching, talking, hearing, walking, and occasional standing, with lifting up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

All qualified applications with arrest or conviction records will be considered for employment. A background screening, including education verification, county and national criminal background checks, motor vehicle report, and social security number trace/verification, may be conducted. Depending on the specific position, additional requirements may apply, such as drug testing and verification for access to sensitive databases.

Seniorit y level

• Mid-Senior level

Employment type

• Part-time

Job function

• Administrative
• Industries: Higher Education

Note: This listing may include references to related roles or institutions; core information reflects the Administrative Assistant position at Carrington College with associated campus responsibilities.