Eli Lilly and Company is hiring: Executive Assistant in Indianapolis

Position Summary: This is an exciting opportunity for a skilled professional to provide critical administrative support to one or more business partners with a focus on Device, Delivery and Connected Solutions (DDCS) within Product Research & Development (PRD) at Lilly. This individual will operate cohesively with colleagues at various levels across multiple business units and coordinate with DDCS colleagues, internal/external business partners and/or vendors. A strong sense of urgency is required to complete tasks as well as the ability to navigate and solve challenges as they arise. The position requires a proactive, organized professional capable of managing complex administrative tasks in a dynamic team environment.

Responsibilities:

• Working independently and confidently
• Utilizing excellent written and verbal communication skills to effectively interact with all personal styles
• Consistently achieve results with business partners and others across multiple functions
• Demonstrate personal maturity and discretionary judgment; perform with high energy, integrity, honesty, trustworthiness, and the ability to keep sensitive matters confidential
• Flexibility, dependability, and responsiveness
• Performing at the highest skill level in meeting coordination, travel and expenses, and additional support as described below

Meeting Coordination

• Proactively maintain complex, daily calendars for multiple business partners; establish good working relationships with others outside the work group to maximize schedule coordination
• Manage large-scale, complex meetings at various locations; assist with planning logistics including travel arrangements, meeting space, calendaring, identifying/scheduling conference rooms, setting up A/V, ordering materials and/or catering as needed

Travel and Expenses

• Coordinate and arrange travel, including complex travel (e.g., international, multi-city) for business partners (air, hotel, rental car)
• Manage business partners’ passport and visa for international travel
• Process complex expense reports (multi-currency) including reconciliation of corporate and personal credit accounts used for business purposes in a timely and accurate manner

Additional Support/Expectations

• Be flexible and model positive, constructive communication behaviors; maintain a professional, confident tone with external parties and Lilly employees at all levels
• Serve as the key contact person to minimize disruptions for direct and indirect business partners
• Adapt quickly to changing guidance, policies and tools for streamlining administrative work and business partner alignments as needed
• Provide direction and guidance to non-supported business partners so they can perform administrative tasks on their own (e.g., calendaring, travel, expense reporting)
• Attend various business meetings as needed to understand the business area and priorities
• Create and edit documents, including MS Word, Excel, PowerPoint as needed
• Create and maintain group lists, distribution lists, spreadsheets, databases, and SharePoint collaboration sites
• Identify innovative techniques and processes to increase productivity across the team
• Serve as a backup for other executive assistants to meet workload deadlines or during absences from the office
• Act as a team leader for administrative assistants in the DDCS area
• Handle additional administrative support or special projects as assigned

Basic Requirements

• High School Diploma or GED
• Minimum of five years of experience in a professional work environment or in administrative/office management/coordinator position
• Strong knowledge and experience with Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams, etc.)
• Proficiency with SharePoint
• Ability to maintain confidential information

Additional Preferences

• BS degree or higher
• Ability to work beyond traditional support tasks and assist with managing a growing internal workload (actions tracked, supported systems maintained)
• Flexibility to be on call outside regular workday, including evenings, weekends, holidays, and during vacation time; available by cell phone, e-mail, and/or voicemail
• Strong track record of supporting leaders and leading projects
• Experience with Concur Travel and Expense Reporting
• Good listener with strong interpersonal and organizational skills
• Ability to embrace change and thrive in a fast-paced, evolving environment
• Ability to work independently with a high level of self-management
• Ability to prioritize and seek guidance when multiple priorities arise
• Excellent written and verbal communication skills with fluency in English
• This role requires onsite presence at our Indianapolis location (LTC North)

Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this role.

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form at the Lilly careers site for further assistance. This is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Learn more about all of our groups.

Actual compensation will depend on a candidate’s education, experience, skills, and geographic location. The anticipated wage for this position is $29.56 - $43.37 per hour. Full-time employees are eligible for a company bonus (dependent on company and individual performance). Lilly offers a comprehensive benefits program, including 401(k), pension, vacation, medical/dental/vision, flexible benefits, life insurance, time off, and well-being programs. Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs at its discretion.

#WeAreLilly