IT Executive Assistant Job at Navitus Health Solutions in Appleton

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Navitus Health Solutions is seeking an Executive Assistant II to support the IT Management team. This in-person role is located in Appleton, WI.

Overview

The Executive Assistant II will provide executive-level administrative support to the VP. The role requires excellent administrative and organizational skills, handling confidential information, and strong public relations. Independent judgment and discretionary power are exercised to support management activities daily under general supervision.

Responsibilities

• Support Vice President with schedules, telephone, email, filing and document organization, meeting preparation and follow-up
• Support budgeting and financial activities of the department
• Prepare presentation slides and documents, and provide presentation support materials
• Coordinate newsletters, including final production and distribution; prepare and distribute other communications as required
• Coordinate travel arrangements (flights, cars, hotels, etc.)
• Submit and reconcile expense reports and monitor the division’s use of the Corporate Credit Card
• Organize client, audit, organizational and departmental meetings; coordinate schedules for department leadership
• Prepare communications and tracking of candidate screening; coordinate interview scheduling; assist in onboarding and training activities for new leadership hires
• Assist with division/department social functions and events
• Other duties as assigned

Qualifications

• Minimum of a high school diploma or GED with at least five years of related work experience, or a bachelor’s degree with at least two years of related work experience
• Experience in a corporate pharmacy, health care, or insurance setting preferred
• PowerPoint, Word, and Excel proficiency required
• Strong organization, quality focus, service orientation, and ability to analyze and implement process improvements
• Ability to participate in, adhere to, and support compliance program objectives
• Ability to interact cooperatively and respectfully with other employees

What to expect

• Top-tier benefits for health, dental, and vision insurance
• 20 days paid time off
• 4 weeks paid parental leave
• 9 paid holidays
• 401K company match of up to 5% with no vesting requirement
• Adoption Assistance Program
• Flexible Spending Account
• Educational Assistance Plan and Professional Membership assistance
• Referral Bonus Program – up to $750

Location

• Address: 1025 West Navitus Dr., Appleton, WI 54913, USA
• Location: Appleton, WI

Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Information Technology
• Industries: Hospitals and Health Care